August 5, 2019 at 5:30 PM - Jackson-Madison County School Board Combine Meeting

Discussion:  The following are Consent Agenda Items; Financial Reports, July 11, 2019 Board Minutes, August Student Support Organization Report

Discussion:  The JMCSS Board will approve the August 5, 2019 JMCSS Combined Work Session and Board Meeting Agenda

Discussion:  There were no Appearances before the Board at the Combined Work Session and Board Meeting.

Discussion:  *Jarad Bingham from Tennessee Chambers, clarified where the LOOP Programs were being used in West Tennessee
*Jackie McNight a concerned citizen, reminded the Board to not forget JCM
*Brent Lay a concerned citizen, spoke about the properties for K-8
*Latisha Vales a concerned citizen and grandparent of Thelma Barker, reminded the Board of the plan they have and to not waste money from the system
*LeeAnn Henderson a parent of Pope, she was inviting parents from the community to a roundtable discussion on Thursday, August 8, 2019 (The Board was informed that a Public Notice would be sent out and that the Board would just Listen at the roundtable)
*Sherry Franks a parent of Pope, has concerns on how the Board speaks with other Board members and the community
*Robert Curlin a citizen spoke concerning the property of K-8,

Discussion:  Janis Carroll the JMCEA President, mentioned that the monthly meetings for Board Members to attend are held on the third Tuesday at 4:30 pm at the JMCEA office.

Discussion:  Holly Kellar, JMCSS Fiscal Services Director, presented the thirteen budget amendments.  The Board Members were able to review the Budget Amendments on BOEconnect and were provided hard copies.  Mrs. Kellar mentioned the update on the BEP funding:  The July Final BEP funding allocation came at in $51,536,000.00, which is $141,000.00 less than the April estimate which was used for budgeted purposes.  Overall the BEP funding is a 1.6 million dollar increase over last year.  This is mostly due to an increase in the BEP salary component and a slight change to the fiscal capacity for Madison County.  Total ADMs were down by 147.

Holly Kellar stated the Quarterly Expenditure Report and the Quarterly Utility Report by location, both for the period ending June 30th have been posted for you.  The Expenditure Report includes all expenditures from General Purpose, Federal Projects, Food Service and Education Capital.  

Holly Kellar stated the General Purpose School Expenditure Report is also posted for you.  You have received this same report for the tow prior years.  This gives a good comparison from year to year as to how the District is doing in providing equitable funding for each school location from the operation budget.  

Holly Kellar stated the General Purpose Monthly Financial Report fro July shows that $3,371,000.00 of the FY20 budget has been expensed which is in line with actual expenditures at the same time last year.

Discussion:  Karen Bell the Director of County Finance Department did not have any reports for the Board Members.

Discussion:  The following names were approved by the Jackson-Madison County School System Board for the 2019-2020 Discipline Hearing Authority (DHA); Corey Currie - Chiar, Kyle Lutz, Carol Rogers, Shannon Davis, Dionne Springfield, Terrance Morris, Adam Peachey, Ronald Benton - Community Representative and Bill Lindsey - Community Representative.

Discussion:  The JMCSS Board approved the Dell Lease with the purchase of desktops at Liberty.  The County Finance Committee will need to approve the lease and purchase on August 6, 2019 at their meeting.  The County Finance Committee approved the lease and purchase.

Discussion:  The Liberty deskstops were included with the Dell Lease and did not need to be voted on separate.

Discussion:  The Community Montessori PTO requested from the Jackson-Madison County Board approval of fencing to be added to the existing playground.  The PTO  had three bids and their choice would be the coated chain link fence from Quality Fence Company at the cost of $4,540.00.

Discussion:  Morris Merriweather, Chairman of the Long Range Planning Committee, gave a recap of the July 23, 2019 and July 30, 2019.  

Discussion:  James Johnson, Chairman of the Budget Committee, mentioned the Grants for the Priority Schools (JCT, Lincoln, Isaac Lane and Arlington) and Target Schools (Liberty, North Parkway, West Bemis and Andrew Jackson).  Ray Washington mentioned some summer projects for the system will be Workforce Development, Alexander and a roof at Nova, Liberty and Arlington and lockers for West Bemis and JCT.

Discussion:  Janice Hampton, Chair of the Policy Committee, mentioned that on August 16, 2019 starting at 3:00 p.m. there will be a Policy Retreat.  The Committee will cover several policies that are needing revised or an issue date updated.

Discussion:  There were no items removed from the Consent Agenda

Discussion:  There were no new Agenda items added in this meeting

Discussion:  Ray Washington stated that the first day of school went well.  The Lincoln School project has been completed but they will continue to renovate a few areas in the school.  The North Side High and South Side High stadiums are on target to be completed.  Jared Myracle mentioned that several Central Office Staff were at schools for the first day.  Dr. Myracle thanked the Board for approving the curriculum for teachers and books/materials for students to use this year.  He mentioned that Teachers have completed training last week to prepare for the year.  

Discussion:  Dr. Tiffany Green mentioned that the Human Capital Report was not ready for Board approval due to the hiring of Teachers and Staff.  Dr. Green will email a copy to the Board Secretary to send to the Board with an accurate report.  

Discussion:  JMCSS Chairman, Kevin Alexander mentioned to the Board that they will need to submit names upon approval of the person by August 30, 2019. In September at the Combined Work Session and Board Meeting the names will be voted on by the Board.

Discussion:  The Board approved a date of October 19, 2019 to have a Board Retreat from 8:00 AM to 5:00 PM.  The Board approved to have a reconcilation dinner at Union University on August 22, 2019 at 6:00 PM.

Discussion:  Orcutt/Winslow presented a Power Point presentation of the Ashport Road property and the Passmore Road property to the Board.  There were several questions from the Board concerning both properties and the Board would like for Orcutt/Winslow to run soil testing before a decision can be made for purchase of land.  

Discussion:  Janice Hampton mentioned that she was waiting on some information and that the report will be ready in September for the Board.

Discussion:  There were no questions from the Board for Ray Washington.

Discussion:  This is a reminder for Board Members to email their Agenda Items for the September Combined Work Session and Board Meeting

Discussion:  The following items were for Board information; Board Expenses, Annual Calendar and Board Academies/Conferences

Discussion:  A motion was made to approve the Consent Agenda items as presented under 3.1.