July 25, 2023 at 6:00 PM - Board of Education Regular Meeting
| Regular Board | |
| Attendance Taken on 7/25/2023 at 5:44 PM | |
| Mr. Wesley Ballard | Present |
| Mr. Butch Campbell | Present |
| Ms. Karen Dodd | Absent |
| Ms. Barbara Long | Absent |
| Ms. Amanda Moore | Present |
| Mr. Jimmy Richardson III | Present |
| Mr. David Settles | Present |
| Present: 5, Absent: 2 | |
| Minutes | |
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I. CALL TO ORDER
Speaker(s):
Chair Butch Campbell
Agenda Item Type:
Procedural Item
Discussion:
In attendance: Dr. Trey Duke, Dr. Chris George, Angela Fairchild, Adam Bryson, Christy Robinson, Sheri Arnette, Amanda Adams, Ken Rocha, Andy Taylor, Robin Newell, Ynetia Campbell, Don Bartch, Maria Johnson, Roxanna Dove, Patti McCloy, Lisa Trail, and Kim Williams
Assistant City Attorney Lauren Bush. City Liaison Bill Shacklett was absent. |
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I.A. Pledge of Allegiance
Agenda Item Type:
Procedural Item
Rationale:
The Pledge of Allegiance will be led by new John Pittard Principal Dr. Christy Robinson, new School Safety Supervisor Andy Taylor, and new City Schools Attorney Lauren Bush
Discussion:
The Pledge of Allegiance was led by new John Pittard Principal Dr. Christy Robinson, new School Safety Supervisor Andy Taylor, and new City Schools Attorney Lauren Bush.
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I.B. Moment of Silence
Agenda Item Type:
Procedural Item
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I.C. Public Comment
Agenda Item Type:
Procedural Item
Attachments:
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II. APPROVAL OF AGENDA
Speaker(s):
Chair Butch Campbell
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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III. COMMUNICATIONS
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Information Item
Rationale:
Congratulations to MCS Communications Department on receiving the NSPRA Award.
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III.A. Introduction of New Staff
Dr. Christy Robinson-Principal at John Pittard Ms. Lauren Bush-Assistant City Attorney Mr. Andy Taylor-New Security Supervisor
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Procedural Item
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III.B. The Best of MCS-Patti McCloy
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Procedural Item
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III.C. Spotlight on Education-New Teacher Orientation
Speaker(s):
Ms. Sheri Arnette
Agenda Item Type:
Procedural Item
Discussion:
Ms. Arnette explained that the New Teacher Orientation took place last Wednesday and Thursday at MTSU. There were 90 new teachers in attendance. She added that 27 teachers participated in the Gifted Academy, 25 teachers participated in the Literacy Training, 37 teachers participated in Project Optimal, and 350 teachers participated in the MCS Virtual PD Conference.
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IV. CONSENT ITEMS
Speaker(s):
Chair Butch Campbell
Agenda Item Type:
Consent Agenda
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IV.A. Approval of 6-13-23 Board Minutes
Agenda Item Type:
Consent Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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V. ACTION ITEMS
Speaker(s):
Chair Butch Campbell
Agenda Item Type:
Action Item
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V.A. Waive Board Policy 1.600 Policy Development and Adoption
Speaker(s):
Ms. Lauren Bush
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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V.B. Approval of Board Policy 1.102 Board Members Legal Status
on First and Final Reading
Speaker(s):
Ms. Lauren Bush
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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V.C. Approval of Board Policy 1.106 Code of Ethics on First
and Final Reading
Speaker(s):
Ms. Lauren Bush
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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V.D. Approval of Board Policy 1.400 School Board Meetings on
First and Final Reading
Speaker(s):
Ms. Lauren Bush
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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V.E. Approval of Board Policy 1.401 Public Participation in Board Meetings
on First and Final Reading
Speaker(s):
Ms. Lauren Bush
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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V.F. Approval of Board Policy 1.402 Notification of Meetings on First and Final
Reading
Speaker(s):
Ms. Lauren Bush
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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V.G. Approval of Board Policy 3.202 Emergency Preparedness Drills on
First and Final Reading
Speaker(s):
Ms. Lauren Bush
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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V.H. Approval of Board Policy 3.204 Threat Assessment Team on First
and Final Reading
Speaker(s):
Ms. Lauren Bush
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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V.I. Approval of Board Policy 3.205 Security on First and Final Reading
Speaker(s):
Ms. Lauren Bush
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Dr Duke explained that our SROs check these doors several times a day. Dr. Duke told the board that we are changing our policy, not our practice.
Attachments:
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V.J. Approval of Board Policy 4.300 Extracurricular Activities on First
and Final Reading
Speaker(s):
Ms. Lauren Bush
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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V.K. Approval of Board Policy 5.106 Application and Employment on
First and Final Reading
Speaker(s):
Ms. Lauren Bush
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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V.L. Approval of Board Policy 5.1061 Employment of Retirees on
First and Final Reading
Speaker(s):
Ms. Lauren Bush
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Ms. Bush explained that Career Ladder has been removed from retired teachers' pay. That policy actually went into effect last year.
Attachments:
()
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V.M. Approval of Board Policy 5.305 Family and Medical Leave on
First and Final Reading
Speaker(s):
Ms. Lauren Bush
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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V.N. Approval of Board Policy 5.307 Physical Assault Leave on First and
Final Reading
Speaker(s):
Ms. Lauren Bush
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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V.O. Approval of Board Policy 6.202 Home Schools on First and Final
Reading
Speaker(s):
Ms. Lauren Bush
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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V.P. Approval of Board Policy 6.309 Zero Tolerance Offenses on
First and Final Reading
Speaker(s):
Ms. Lauren Bush
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Dr. Duke explained that he will be working with the communications department to put out a statement regarding this new law. He said that we will take every threat seriously. He said that we have a strong threat assessment protocol, and he asked parents to please help explain to their children what we do say at school and what we don't say. Mass violence is any threat impacting two or more students.
Attachments:
()
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V.Q. Approval of Board Policy 6.4001 Student Surveys, Analyses, and
Evaluations on First and Final Reading
Speaker(s):
Ms. Lauren Bush
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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V.R. Approval of Board Policy 6.402 Physical Examinations and Immunizations
on First and Final Reading
Speaker(s):
Ms. Lauren Bush
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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V.S. Approval of School Resource Officer Memorandums of Understanding
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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V.T. Approval of the Architect Agreement for the new MNE Playground
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Chair Campbell asked if this is the playground at the elementary school. Dr. Duke said yes, this will put the playground in a safer location behind the school. Dr. Duke explained that the long term plan is to put in additional parking where the playground is located now.
Mr. Ballard asked if this was in the budget. Dr. Duke explained that this move is being funded through the ESP budget and would not require a budget amendment. Don Bartch told the Board that the goal to have this completed by March 2024.
Attachments:
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V.U. Approval of 2023-2024 Student Field Trips $20 or less
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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V.V. Approval of the FY24 Federal Stronger Connections Grant-Budget Amendment
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Dr. Duke recognized Amanda Adams for her hard work on this grant. Ms. Amanda Moore said that she was so pleased to hear of the addition of these calm coaches and was so happy that the grant came through. David Settles agreed.
Attachments:
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V.W. Approval of the FY24 GPS United Way Grant/Budget Amendment
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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V.X. Approval of the FY24 Nutrition LFS Grant
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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V.Y. Approval of FY24 Federal AALN Grant
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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V.Z. Approval of FY24 TISA Budget Amendment
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
David Settles thanked Dr. Duke and his team for the hard work that goes into the budget process. Dr. Duke thanked the attendance team along with Dr. Chris George, Ms. Sandy Scheele, and Ms. Melissa Snyder.
Attachments:
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V.AA. Approval of Revenue and Expenditure Report
Speaker(s):
Ms. Kim Williams
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Mr. Jimmy Richardson congratulated Kim Williams for a great job of estimating items in our budget.
There was some discussion regarding the county taking pennies off of property tax again this year. Ms. Moore explained to the public what moving pennies could mean for our budget.
Attachments:
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VI. REPORTS AND INFORMATION
Speaker(s):
Chair Butch Campbell
Agenda Item Type:
Information Item
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VI.A. Update on Capital Improvement Projects
Speaker(s):
Mr. Don Bartch
Agenda Item Type:
Information Item
Discussion:
Don Bartch gave a report on several major projects that had happened over the summer.
He shared some before and after pictures with the board of the new multipurpose courts at Erma Seigel and Cason Lane. All five schools with tennis courts will be completed over the next two year. Thanks to Darla Sampson for completing the grant to get this done. He told the board that Reeves Rogers had lots of painting going on over the summer, along with closing in some classrooms. Resurfacing of four playgrounds at Bradley, Scales, Pittard, and Northfield. A brand-new ceiling has been installed at Mitchell Neilson, along with a complete new roof. Painting had also been completed at MNE and MNP. New gym dividers were installed at Black Fox, Northfield, Erma Seigel, Cason Lane, and Overall. And lots of work at Cason Lane Prek. Dr. Duke and Mr. Bartch gave a shout-out to the maintenance and technology departments for their hard work. Jimmy Richardson thanked the city for gaining the new preschool site. Dr. Duke added that the work that the city has done to help with this project has been phenomenal. He said that the ribbon cutting will be the middle or end of August. |
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VI.B. Director's Update
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Information Item
Discussion:
Dr. Duke told the board that Principals and Assistant Principals are back. Teachers and EAs will return on Monday. Students first half day is August 7 and Open Houses at schools are August 3.
Dr. Duke told the board that we will be working with new 3rd grade families to explain the 3rd grade promotion to make sure they are well aware again this year. He said that letters will go home with every 3rd grader on the first day of school. He will host zoom meetings and information will be given out at open houses. Dr. Duke told the board that Dr. George has been working with 3rd grade families and that less than 1% will be retained this year and most of those were at the request of the parents. Dr. Duke informed the board that the enrollment verification process is going on now. He said that even if students are returning, they need to complete the registration process so that all information is up-to-date. Dr. Duke said that next week every school will go through safety training. He said that he is very happy to have Mr. Andy Taylor as our new School Safety Supervisor. Dr. Duke is looking forward to having students back in our schools. |
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VII. OTHER BUSINESS
Speaker(s):
Chair Butch Campbell
Agenda Item Type:
Information Item
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VIII. ADJOURNMENT
Speaker(s):
Chair Butch Campbell
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The meeting adjourned at 7:21 p.m.
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