Public Meeting Minutes: April 25, 2023 at 5:30 PM - Regular Board Meeting

1. Call to Order and Roll Call

Discussion:

Roll reflects Ms. Conley's absence.

2. Pledge to the Flag/Moment of Silence

3. Presentations: ACS Retirement Awards

4. Citizens Comments (limited to 2 minutes per speaker)

Discussion:

No Citizens Comments

5. Approval of Agenda

Attachments: (1)

04-25-23 ACS BOE Agenda REVISED

4/18/2023 at 8:14 AM

Action(s):

Motion Passed:

Motion Passed: Motion to approve the agenda Passed with a motion by Mr. Scott Benjamin and a second by Mrs. Kay Williams

Conley: Absent
Benjamin: Yea
Dunn: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

6. Reports

6.A. Chairman's Report

Discussion:

The board endorses Scott Benjamin for TSBA Delta District Director.
COSSBA - largest School Board Association
Superintendent Evaluation Results:
- Score: 2.97 out of 3 with board members' comments about continuing a job well done
- Highlights include:
  - 2023 Top Work Place Award - 1st place two years in a row!
  - 2022 Top Work Place Overall Leadership Award
  - Quoted in "Building a Strong Employer Brand" article in School CEO/The Recruitment Issue (Winter, 2023)
  - TSBA Teacher Appreciation Podcast (October, 2022)
  - TDOE Coordinated School Health Director of the Year Award
- The average tenure of a Superintendent is 3 years.
Superintendent Mayo is grateful for the positive evaluation and supportive comments.

6.B. Superintendent's Report

Discussion:

Evaluation
- Grateful for board members' daily support and for their very positive performance evaluation.
Q4 Celebration Lunch
- Celebrate employees' hard work to push through end of year challenges
Night of the Stars
- May 2
- Teachers of the Year
- Class Act Winners
- Supervisor of the Year
- Principal of the Year
Retirees
- Well wishes to all the retirees
- Reminder that substitute applications are available!
Tornado Relief
- Thank you to those that organized and donated.
- Thank you to Refuge Church for delivering donations.
- The Student Council sponsored a school supply donation drive for Tipton County Schools.
Planning
- 2023-2024 District Inservice Days and Theme
- 10 year Anniversary
- Former board members and Superintendent will be invited to the celebration!
Accountability Report: Rochelle Douglas
- 2023-2024 Enrollment Process
- TCAP/EOC Testing
- FLEX Days/Professional Development
- ESSER 2.0/ESSER 3.0 - on track
- Federal Funding Update
  - Federal Funds - Poverty Based
  - Historical Context: Impact on Municipals
  - Decreased Funds - ASAP
  - FY 23 Final Allocations
Academics Report: Todd Goforth
- Camp Explore Summer Camp:
  - June 5-29, K-Rising 9th grade students
  - Enrollment of 150
- 3rd Grade Retention Law
  - Proficient on TCAP to progress to 4th grade
  - Parent notification May 19th and after about possible retentions based on TCAP
  - Promotion pathways
    - TCAP Retake
    - Summer Camps
    - Tutoring for full year 2023-24
    - Appeals Process
- Night of the Stars - May 2 at 6:30 p.m.
- TN Purple Star Schools Award Presentation: May 2 at noon
- Cutting Edge Cohort: June 12-16
  - First Summer Machining Camp for 11th/12th grade students who have an interest in Engineering, Machining, entrepreneurship, etc.
  - Partnering with ACE Program, Southwest Community College and Stryker

6.C. Financial Report

Discussion:

Financial reports accepted by the Board.

6.C.1. Monthly Financial Report

Attachments: (1)

Monthly Report for Board - Feb 2023

4/11/2023 at 10:26 AM

6.C.2. Inter Local Health Trust Report

6.D. TLR Report

Discussion:

Legislative highlights provided to the Board.

7. Consent Agenda

Action(s):

Motion Passed:

Motion Passed: Motion to approve Consent Agenda Passed with a motion by Mr. Scott Benjamin and a second by Mr. Jonathan Dunn

Conley: Absent
Benjamin: Yea
Dunn: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

7.A. Approval of Superintendent's Contract

7.B. Resolution 2023-07 of the Arlington Community Schools Board of Education Approving Superintendent's Bonus

7.C. Approval of Minutes from March 28, 2023

7.D. Policy 5.608 Tutoring for Pay

7.E. Policy 6.600 Student Records

7.F. Resolution 2023-08 of the Arlington Community Schools Board of Education Amending the 2022-2023 Schools Budget

Attachments: (1)

Resolution 08-2023 - Budget Amendment within categories - April 2023

4/18/2023 at 8:09 AM

7.G. Resolution 2023-09 of the Arlington Community Schools Board of Education Amending the 2022-2023 Schools Budget for Town of Arlington

Attachments: (1)

Resolution 09-2023 - Budget Transfer for Town approval - April 2023

4/13/2023 at 12:44 PM

7.H. Resolution 2023-10 of the Arlington Community Schools Board of Education to Approve Revised 2022-2023 School Fees/Field Trips

7.I. Resolution 2023-11 of the Arlington Community Schools Board of Education to Approve the 2023-2024 School Fees Schedule

Attachments: (1)

Resolution 11-2023 - Proposed 2023-2024 School Fees Sched.

4/18/2023 at 8:04 AM

8. Business/Recommended Action Items

8.A. Recommendation to Approve the Math Textbook, SAVVAS - Precalculus: Enhanced with Graphic Utilities, as part of the current State of Tennessee Math Textbook Adoption Cycle

Action(s):

Motion Passed:

Motion Passed: Motion to Approve Recommendation to Approve the Math Textbook, SAVVAS - Precalculus: Enhanced with Graphic Utilities, as part of the current State of Tennessee Math Textbook Adoption Cycle Passed with a motion by Mrs. Kay Williams and a second by Mr. Scott Benjamin

Conley: Absent
Benjamin: Yea
Dunn: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

8.B. Recommendation to Approve three-year contract with Durham School Services L.P. in the amount of $1,760,963.75 commencing July 1, 2023 and shall continue through June 30, 2026 and grant the Superintendent the authority to negotiate the terms of the related contract

Action(s):

Motion Passed:

Motion Passed: Motion to Approve Recommendation to approve three-year contract with Durham School Services L.P. in the amount of $1,760,963.75 commencing July 1, 2023 and shall continue through June 30, 2026 and grant the Superintendent the authority to negotiate the terms of the related contract Passed with a motion by Mr. Jonathan Dunn and a second by Mr. Scott Benjamin

Conley: Absent
Benjamin: Yea
Dunn: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

8.C. Recommendation to Approve bid for School Management System to Skyward in the amount of $242,647.00 for the Installation Fee and $32,921.00 for one year with the option to renew at a cost of $32,921.00 per year for 4 consecutive years and giving the Superintendent the authority to negotiate a contract

Action(s):

Motion Passed:

Motion Passed: Motion to Approve Recommendation to Award bid for School Management System to Skyward in the amount of $242,647.00 for the Installation Fee and $32,921.00 for one year with the option to renew at a cost of $32,921.00 per year for 4 consecutive years and giving the Superintendent the authority to negotiate a contract Passed with a motion by Mrs. Kay Williams and a second by Mr. Scott Benjamin

Conley: Absent
Benjamin: Yea
Dunn: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

8.D. Recommendation to Approve Inclement Weather Days

Action(s):

Motion Passed:

Motion Passed: Motion to Approve Inclement Weather Days Passed with a motion by Mrs. Kay Williams and a second by Mr. Jonathan Dunn

Conley: Absent
Benjamin: Yea
Dunn: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

9. Adjournment

April 25, 2023 at 5:30 PM - Regular Board Meeting

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