Public Meeting Minutes: February 23, 2021 at 5:30 PM - Regular Board Meeting

1. Call to Order and Roll Call

2. Pledge to the Flag

3. Moment of Silence

4. Citizens Comments (limited to 2 minutes per speaker)

Discussion:

Nathaniel Quinn: 5262 Purple Moor Cove, Lakeland, TN
- Pleading for allowing students to return to school full time as soon as possible.
- Remove mask policy as soon as possible
- Consider 2-tier system

5. Approval of Agenda

Attachments: (1)

02-23-21 Agenda

2/12/2021 at 11:41 AM

Action(s):

Motion Passed:

Motion Passed: Motion to approve the agenda Passed with a motion by Hugh Lamar and a second by Ms. Lyle Conley

Benjamin: Yea
Conley: Yea
Lamar: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

6. Reports

6.A. Chairman's Report

Discussion:

No report.

6.B. Superintendent's Report

Discussion: Superintendent Mayo:

Vaccination Update
Camps
- Funding formula 1to 13 (average of 13)
STEM Hub:
- Ribbon Cutting Ceremony
- March 1st, 10:00 a.m. at AHS
ESSR Funds:
- Spending Plan report will be provided by Ms. Douglas
Graduation:
- Plan by March 12 for in person
Freshman One:
- User friendly brochure
Plus Experience Award to Mr. Tyler Hill
Welcome Back Ms. Miracle Roberts

Dr. Clark, Human Resources:

All current positions filled
Intent responses update
ACS Job Fair Update:
- March 2: Elementary
- March 4: Middle/High/Specialist/Special Education
Participated in 2 virtual job fairs and scheduled to participate in seven in March

Mr. Goforth, Academics:

AHS Stem Hub Operation:
- Ribbon Cutting - March 3 at 10:00 a.m.
- Machining Program - 7 students passed second NIMS Certification
Preparation for Summer Camps:
- Learning Loss Camp K-5
- Summer Bridge Camp 6-8
- AHS Summer School - fee will be submitted to Board in March for approval
- Submit waivers to allow for decrease in days for some of these camps
Seal of Biliteracy
- Strategic Plan Focus - Increase number of bilingual students
- Process of setting up testing from February - April
Course Selection Window for AHS - February 1 - April 1, 2021
Remote Learning Days
- Commendation to teachers for incredible job of transitioning from in person to virtual platform.
Family Life Curriculum
- Parent letter notifying all K-8 parents - early April
- Instruction to Family Life Curriculum - May

Ms. Douglas, Accountability:

Non-Resident Application:
- Application window open
- Applications online
Rubric:
- Academics
- Attendance
- Behavior
Screening, if needed
2021-22 Registration beginning March 1-12
ESSER 2.0 (Cares Grant):
- funding and spending plan
Hold Harmless Legislation Overview

Ms. Speakman, General Counsel:

General Assembly reconvened last week.

Mr. Ruff, Operations:

Kudos to Plant Managers and staff's commitment during ice/snow
AHS Construction Wrestling/Multi-Purpose:
- Construction and silt fence installed
- Canopies have been cut loose
- Permit to come soon
AHS A/C replacement
- Bid out next month

Mr. Hill, Communications:

Freshman One Brochure:
- Replicate throughout the district, grow and expand
- Engage with Realtors to promote ACS
Sponsorship/Donations
- Utilize Jumbotron to acknowledge sponsors/donations
- Creating packet to solicit and market

6.C. Financial Report

6.C.1. Monthly Financial Report

Attachments: (1)

Monthly Report - Dec 2020

2/9/2021 at 11:58 AM

Discussion:

Monthly Financial Report accepted by the Board.

6.C.2. Inter Local Health Trust Report

Discussion:

Inter Local Health Report accepted by the Board.

6.D. TLN Report

Discussion:

Joint Statement Overview

7. Consent Agenda

Action(s):

Motion Passed:

Motion Passed: Move to approve the consent agenda as presented. Passed with a motion by Mr. Scott Benjamin and a second by Ms. Lyle Conley

Benjamin: Yea
Conley: Yea
Lamar: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

7.A. Approval of Minutes from January 26, 2021

8. Miscellaneous Budget Items

8.A. Resolution 2021-03 of the Arlington Community Schools Board of Education Amending the 2020-2021 Schools Budget

Action(s):

Motion Passed:

Motion Passed: Motion to approve Resolution 2021-03 of the Arlington Community Schools Board of Education Amending the 2020-2021 Schools Budget Passed with a motion by Ms. Lyle Conley and a second by Mr. Scott Benjamin

Benjamin: Yea
Conley: Yea
Lamar: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

9. Business/Recommended Action Items

9.A. Policy 4.700 Testing Programs

Action(s):

Motion Passed:

Motion Passed: Motion to approve Policy 4.700 Testing Programs Passed with a motion by Ms. Lyle Conley and a second by Hugh Lamar

Benjamin: Yea
Conley: Yea
Lamar: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

9.B. 2022-2023 Instructional Calendar

Action(s):

Motion Passed:

Motion Passed: Motion to approve the 2022-2023 Instructional Calendar Passed with a motion by Mr. Scott Benjamin and a second by Ms. Lyle Conley

Benjamin: Yea
Conley: Yea
Lamar: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

9.C. Recommendation to donate property pertaining to Town of Arlington Donelson Farms Parkway Highway Project

Attachments: (1)

Donelson Farms Parkway - Notice from Town of Arlington

2/9/2021 at 11:50 AM

Action(s):

Motion Passed:

Motion Passed: Motion to approve Recommendation to donate property pertaining to Town of Arlington Donelson Farms Parkway Highway Project Passed with a motion by Hugh Lamar and a second by Ms. Lyle Conley

Benjamin: Yea
Conley: Yea
Lamar: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

9.D. Recommendation to approve two year contract with Durham School Services, L.P. based upon the attached pricing schedule. Based upon the pricing schedule, the estimate for August 1, 2021 through July 31, 2022 is $1,626,779. There will be no percentage increase for August 1, 2022 through July 31, 2023, although the price may fluctuate based upon level of service

Action(s):

Motion Passed:

Motion Passed: Motion to approve Recommendation to approve two year contract with Durham School Services, L.P. based upon the attached pricing schedule. Based upon the pricing schedule, the estimate for August 1, 2021 through July 31, 2022 is $1,626,779. There will be no percentage increase for August 1, 2022 through July 31, 2023, although the price may fluctuate based upon level of service Passed with a motion by Ms. Lyle Conley and a second by Hugh Lamar

Benjamin: Yea
Conley: Yea
Lamar: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

9.E. Joint Statement of Boards of Education Expressing Concern with Recent Legislation

Attachments: (1)

Joint Statement Boards 02-23-21

2/12/2021 at 11:39 AM

Action(s):

Motion Passed:

Motion Passed: Motion to approve Joint Statement of Boards of Education Expressing Concern with Recent Legislation Passed with a motion by Mrs. Kay Williams and a second by Dr. Dale Viox

Benjamin: Yea
Conley: Yea
Lamar: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

9.F. Resolution 2021-04 of the Arlington Community Schools Board of Education Amending the 2020-2021 Schools Fee Schedule

Action(s):

Motion Passed:

Motion Passed: Motion to approve Resolution 2021-04 of the Arlington Community Schools Board of Education Amending the 2020-2021 Schools Fee Schedule Passed with a motion by Mr. Scott Benjamin and a second by Ms. Lyle Conley

Benjamin: Yea
Conley: Yea
Lamar: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

10. Adjournment

Action(s):

Motion Passed:

Motion Passed: Move to adjourn. Passed with a motion by Hugh Lamar and a second by Ms. Lyle Conley

Benjamin: Yea
Conley: Yea
Lamar: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

February 23, 2021 at 5:30 PM - Regular Board Meeting

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