May 13, 2024 at 6:00 PM - Board Meeting
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1. Call to Order
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2. Open Meetings Act
Summary:
This meeting will be conducted in accordance with the Nebraska Open Meetings Act. The Board of Education makes available at least one current copy of the Open Meetings Act posted in the meeting at a location accessible to members of the public.
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3. Pledge of Allegiance
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4. Roll Call
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5. Excuse Absences of Board Members
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6. Public Notice
Summary:
Per board policy 2008, advance notice of all board meetings, other than emergency meetings, shall be publicized 48 hours or more in advance of the meeting in a newspaper of general circulation in the district. Meeting notices may also be posted on the school district website and posted in three prominent places in the school district.
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7. Approval of the Agenda
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8. Strategic Plan Presentation
Summary:
Staff from the Nebraska Association of School Board (NASB) will present their findings and recommendations for a strategic plan for Yutan Public Schools.
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9. Citizen Comments
Summary:
Instructions for those who wish to speak during Citizen Comment:
The Board of Education recognizes the importance of citizen participation in school district matters. In order to assure citizens are heard and board meetings are conducted effectively and in an organized manner, a Citizen Comment period will be scheduled at some meetings. The Public Comment sign-in sheet is located on the table near the entrance and your name and topic must be entered on the sheet prior to the start of the meeting. If you are planning to speak about a personnel or a student matter involving an individual, please understand that the district has complaint procedures to address such complaints and concerns. The Board requests that you follow the policy and procedures before commenting on these matters to the Board. Board members will not respond to any questions you ask or comments about individual staff members or students, but may direct your concerns to the appropriate administrator for further review. Each speaker shall be allowed a maximum of five minutes, and not more than twenty minutes will be allowed for a specific topic. Policy 2009-Procedure for Addressing the Board is made available in the meeting room. Comments:
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10. Administrative Reports
Summary:
Written reports have been submitted from the elementary principal, high school principal, activities director, director of student services, and superintendent. Each administrator will make comments on their respective report:
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11. Consent Agenda
Summary:
The Consent Agenda is used to help the efficiency of the meeting by allowing the Board to approve items such as prior meeting minutes, general business of noncontroversial nature, or routine communication. The Consent Agenda for this meeting includes:
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12. Committee Reports
Summary:
Reports from the following committee(s):
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13. Business Items
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13.1. Technology Purchases for 2024-25
Summary:
The administration is requesting approval to purchase student Chromebooks, student iPads, student desktop computers for the elementary computer lab, and office computers. The purchase will be funded by REAP funds ($77,795) and district funds ($15,491.36). The purchases are based on a computer replacement schedule for devices used in the district by students and staff. These devices are purchased on either an annual basis or on a multi-year cycle. The board will consider, discuss, and take all necessary action to approve the technology purchases for student and staff devices for the 2024-25 school year.
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13.2. Donation for Weight Room Equipment
Summary:
The Yutan Athletic Boosters are presenting a donation in the amount of $78,103 that was raised from the Trivia Night fundraiser for weight room upgrades. The board will consider, discuss, and take all necessary action to accept the donation from the Yutan Athletic Booster Club designated for weight room equipment.
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13.3. Sale of School Property
Summary:
The administration is requesting authorization to sell existing weight room equipment that will be replaced by new equipment or that has been designated obsolete or at the end of its useful life cycle. The pieces of equipment for potential sale were identified by Mr. Krajicek and Mr. Gardner. The method of sale will be determined by the administration per policy 3019-Sale or Disposal of School Property. Those methods can include, but are not limited to offering at a set price to the public or other school districts, closed bid sale, or auction. The board will consider, discuss, and take all necessary action to authorize the administration to sell existing weight room equipment.
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13.4. Weight Room Equipment Purchase
Summary:
With the generous donation from the Yutan Athletic Boosters, the administration is requesting approval to purchase new weight room equipment. The list of new equipment was compiled by Mr. Krajicek and Mr. Gardner. The board will consider, discuss, and take all necessary action to approve the purchase of new weight room equipment.
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13.5. Athletic Training Services Contract
Summary:
Yutan Public Schools has an agreement with Makovicka Physical Therapy to provide athletic training services. These services generally include prevention and care of injuries, evaluation and immediate care of injuries, rehabilitation of injures, preventative taping, attending athletic competitions, and other sports health education. On an annual basis, the school renews their intent to use these services and make them available to students. The cost for these services for the 2024-25 school year will be $12,000. The board will consider, discuss, and take all necessary action to renew the agreement for athletic training services with Makovicka Physical Therapy.
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13.6. Before/After School Care Letter of Intent
Summary:
The administration is aware of the need within the community for before- and after-school child care. Representatives from Champions (division of KinderCare) contacted Mr. Hoegh and Mr. Pfeil to discuss the needs and potential implementation of the program. Champions is a nationally recognized division of KinderCare that specializes in bringing quality before-and after-school childcare to communities or schools that are in need of those services. Champions utilizes existing school facilities to offer programming and services. All staffing, licensing, and programming is operated by Champions. This school district only needs to provide the space. In order to continue to investigate and move forward, the administration is requesting authorization to sign a Letter of Intent. This document is not a contract, it is only a signal for Champions' internal team to start marketing, seeking applicants, and communicating with the State of Nebraska that this program may start at Yutan Public Schools. The board will consider, discuss, and take all necessary action to authorize the administration to sign a letter of intent with Champions for K-6 before-and after-school child care at Yutan Elementary School.
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13.7. Energy Services Company
Summary:
Energy service companies (ESCO's) develop, design, and build projects that save energy, reduce energy costs, and decrease operations and maintenance costs at their customers' facilities. In general, ESCO's act as project developers for a comprehensive range of energy conservation measures and assume the technical and management risks associated with a project. Typical projects ESCO's handle for schools are HVAC systems and controls and large lighting redesigns. The Facility Committee has discussed the use of an ESCO and is recommending the administration move forward to formally release a Request For Qualifications (RFQ) to seek qualified ESCO respondents. There is no cost for this RFQ process (other than admin time and effort) and it does not bind the district to any project or company. Costs will be incurred when and if the district selects an ESCO to work with and identifies projects for replacement or upgrade. The board will consider, discuss, and take all necessary action to authorize the administration to release an RFQ for an Energy Services Company. |
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13.8. Review and/or Revise Policies
Summary:
The following policies are subject to approval and/or revision as part of the monthly policy review process. The policies presented have been reviewed by the Superintendent and are current by state statute, legal specifications, or NDE requirements; or have been revised or new policies presented to be in alignment with state statute, legal recommendation, or state and federal requirements. The board will consider, discuss, and take necessary action to affirm existing policies or approve revised or new policies as presented.
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14. Discussion and Informational Items
Summary:
Items for discussion, information, or consideration - no action to be taken:
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15. Next Board Meeting
Summary:
The next regular meeting of the Board is scheduled for June 10, 2024 at 6:00pm in the high school media center.
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16. Adjournment
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