April 25, 2024 at 7:15 PM - Following the joint meeting-GREENEVILLE CITY REGULAR BOARD MEETING

Rationale:  Origin:
___ Topic presented for information only (no board action required)
_X_ Board review required by: 

Rationale: 

Rationale: 

Rationale:  Origin:
___ Topic presented for information only (no board action required)
_X_ Board review required by:  _X_ Action requested at this meeting
___ Action requested at 
Previous Review/Action:
_X_ No Previous board review/action
___ Previous review/action
Background Information: 
Per policy 1.600, at least biannually, the Board shall review its policy manual for the purpose of passing, revising, or deleting policies mandated by changing conditions.  This routine review of district policies is done on an ongoing basis by central office administrative staff with the assistance of TSBA’s policy maintenance service.

Summary of Major Elements: 
During routine review, it was determined that no changes were required in the attached policies.

Director of Schools' Recommendation: 

Approval

Impact on Resources:

None

Timetable for Further Review/Action:

2nd reading at XXX Board meeting

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by:  _X_ Action requested at this meeting
__ Action requested at 
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
Background Information: 
GCS Board Policy 2.403 gives the Greeneville Board of education the authority to declare district property that is no longer useful nor necessary as surplus and to authorize the disposal of such equipment, books, or materials.


Summary of Major Elements: 
A request is submitted for permission to dispose of the equipment listed on the attached spreadsheet.

Director of Schools' Recommendation: 

Approval

Impact on Resources:

None

Timetable for Further Review/Action:

None

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
__ State or federal law or regulation
_X_ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information: 
Board Policy 4.302 specifies that the Board must approve field trips that are both overnight and out-of-state. Additionally, approval is required when students must leave school early for participation in athletic events. 

Summary of Major Elements: 
The detailed trip request is attached. 

Director of Schools' Recommendation: 

Approval

Impact on Resources:

None

Timetable for Further Review/Action:

None

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
Budget Amendments are made periodically throughout the year to more accurately reflect anticipated revenues, expenditures, timing of expenditures, and grant award allocations.

Summary of Major Elements:
Attached is the fifth Federal Projects Budget Amendment to be approved in the 2023-2024 Fiscal Year. It allows for budgeting of the Fiscal Pre-Monitoring Supports Grant in the amount of $18,733.

Director of Schools' Recommendation:

Accepance

Impact on Resources:

As presented in the attached Budget Amendment. ($18,733)

Timetable for Further Review/Action:
   
None
 

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
Budget Amendments are made periodically throughout the year to more accurately reflect revenues and expenditures.

Summary of Major Elements:
See attached amendment.

Director of Schools' Recommendation:

Approval

Impact on Resources:

As Presented

Timetable for Further Review/Action:
   
None
 

Rationale:  Origin:
___ Topic presented for information only (no board action required)
_X_ Board review required by:  ___ Action requested at this meeting
___ Action requested at 
Previous Review/Action:
_X_ No Previous board review/action
___ Previous review/action
Background Information: 
Financial Statements are presented to the Board of Education each month.

Summary of Major Elements: 

Attached are the following financial statements:

· Local Revenue Tracking Report
· General Purpose/Federal Statements of Revenue & Expenditures

Director of Schools' Recommendation: 

Acceptance

Impact on Resources:

None

Timetable for Further Review/Action:

None

Rationale:  Origin:
___ Topic presented for information only (no board action required)
_X_ Board review required by:  _X_ Action requested at this meeting
___ Action requested at 
Previous Review/Action:
_X_ No Previous board review/action
___ Previous review/action
Background Information: 
Per policy 1.600, at least biannually, the Board shall review its policy manual for the purpose of passing, revising, or deleting policies mandated by changing conditions.  This routine review of district policies is done on an ongoing basis by central office administrative staff with the assistance of TSBA’s policy maintenance service.

Summary of Major Elements: 
Revisions are recommended to the attached policies on 1^st reading.

Director of Schools' Recommendation: 

Approval

Impact on Resources:

None

Timetable for Further Review/Action:

None

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
__ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
The TSBA School Volunteer Award Recognition Nomination celebrates individuals who have made exceptional contributions to Tennessee school districts through their volunteer efforts. Candidates are evaluated based on various criteria, including their demonstrated leadership skills, creativity, cooperation, and hard work in serving schools. They should have played a pivotal role in creating, organizing, and mobilizing volunteers, groups, and resources for projects benefiting the district. A sustained commitment to meeting the district's needs is crucial, as is the use of unique and innovative approaches to address challenges. Whether through special projects or ongoing activities, nominees should make a significant impact on the school community, demonstrating a dedication to improving educational experiences for students and supporting the broader goals of the district.

Summary of Major Elements:

GHS would like to nominate William "Bill" Armstrong to be considered for the TSBA school volunteer award. Mr. Armstrong is highly skilled at leveraging community partnerships to organize celebratory events and show appreciation for GHS staff. He collaborates closely with GSIA members to integrate school-home partnerships seamlessly and promotes community and family involvement in student affairs, notably through events like Senior Sunset/Sunrise. Mr. Armstrong meticulously coordinates these occasions with GHS staff and volunteers, including spearheading successful fundraisers like Tailgates and Touchdowns, which greatly benefit school programs. Additionally, he initiated the annual Christmas Ornament Fundraiser, fostering community spirit and raising vital funds for school activities. Through transparent communication and active engagement, Mr. Armstrong ensures that everyone is informed and empowered to contribute to GHS's endeavors, cultivating a culture of collective involvement and support.

Director of Schools' Recommendation:

Approval

Impact on Resources:

None

Timetable for Further Review/Action:
   
None
 

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:

The Tennessee State Board of Education is composed of 11 members representing the diversity of the state - one from each congressional district, plus a student member, and the executive director of the Tennessee Higher Education Commission who serves as non-voting ex officio member. The state board of education "is the rule-making body for K-12 education. Once the legislature passes new laws pertaining to education, details on how it will be implemented by all 147 school districts throughout the state is decided by the state board of education. Tennessee Code Annotated (TCA) 49-1-301 (a) (6) specifies the Tennessee State Board of Education shall include one (1) public high school student member, appointed by the Governor and the public high school student shall be of superlative standing and shall serve for a one-year term in an ex officio capacity. The student member shall be appointed each year from nominees chosen by the local board of education in each school system at each board's discretion, with no more than one (1) student from each school system being nominated, and with the students having reached their junior or senior year in high school.

Summary of Major Elements:

The Board shall exercise its discretion in selecting a nominee for this position, ensuring that the nominee reflects the highest standards of academic achievement, character, and community engagement. Through this nomination, the board demonstrates its commitment to collaborative governance and empowering student voices. The Greeneville City Board of Education proudly nominates Greeneville High School Junior student, Jack Lampe, for consideration by the Governor to serve as a student representative on the Tennessee State Board of Education.

Director of Schools' Recommendation:

Approval

Impact on Resources:

X

Timetable for Further Review/Action:
   
None
 

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
The current heated pass-thru Traulsen cabinet located in the GHS kitchen has been in service for more than twenty-seven years. The thermostat that controls the heat is no longer eligible for service due to the age of the equipment. To continue using the equipment would present a potential safety hazard for people and property.

Summary of Major Elements:
A request is presented to purchase a new Traulsen pass-thru heated cabinet from TriMark at a total cost of $26,913.88 to be used in the GHS kitchen by the School Nutrition Team. The purchase is made available via Sourcewell Contract #063022-SES. Supporting documentation is attached.

Director of Schools' Recommendation:

Approval

Impact on Resources:

School Nutrition will cover the cost.

Timetable for Further Review/Action:
   
None
 

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:

The SonicWall network security/firewall appliance solution has been utilized by the district since 2015 with the most recent hardware refresh taking place in 2020. The solution has served the district well-evidenced by the fact that no firewall penetration has occurred with no loss of data or breach of security. The GCS network is extremely complex and complicated, serving more than 3500 users and 6000+ devices on any given day. Network security is crucial to the overall success of the district and the safety and security of both physical assets and human capital.  

Summary of Major Elements:

GCS Network Administrator, Larry Jones, does an exceptional job in continuously monitoring and evaluating top market solutions. Once again, he is recommending the SonicWall solution. The SonicWall NSa 6700 Network Security/Firewall Appliance along with licensing for three years will cost $51,178.30 and is the recommendation of the IT Team. Supporting documentation is attached. TIPS contract #230105 will be utilized. 

Director of Schools' Recommendation:

Approval

Impact on Resources:

ESSER and IT funds will cover the cost.  

Timetable for Further Review/Action:
   
None