August 11, 2026 at 7:00 PM - REGULAR BOARD MEETING

1. Call to Order

2. Roll Call

3. Pledge of Allegiance to the Flag of the United States and Salute to the Oklahoma State Flag

4. Audience with Individuals or Groups— Participants shall be limited to comment of a maximum of five (5) minutes duration unless altered by the presiding officer, with the approval of the Board. All public comments during one regular meeting shall be limited to no more than fifteen (15) minutes. Individuals must fill out a request to address the Board and give to the Board President prior to the meeting.

5. Report of Superintendent

6. Special Guests — GH2 Architects LLC bond project update

7. Regular Buisness

7.a. Consent Agenda -  All of the following items, which concern reports and items of a routine nature normally approved at a board meeting, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:

7.a.A. Minutes of the July 14, 2026 regular board meeting

7.a.B. Approval of bills and claims

7.a.C. Approval of the financial report of the activity funds

7.a.D. Treasurer's report as the status of funds and investments

7.a.E. Contracts/Agreements:

7.a.F. Approval of Fundraisers

7.a.G. Accept donations as per attachment 

7.a.H. Declare surplus, as no longer needed by the district, items as listed per attachment and to authorize the superintendent to dispose of these items in a manner he deems in the best interest of the school district.

7.a.I. Approval of the Post-Issuance Tax Compliance Procedures for Tax Exempt Bonds (pg.5).

7.a.J. Approval to adopt/revise/rescind the following policies from Rosenstein, Fist and Ringold, Attorneys:

• Abuse, Neglect, Exploitation and Trafficking 2026
• Artificial Intelligence
• Certified Employee Leave
• Criminal Records Search
• Disciplinary Removal of Children with Disabilities
• Educational Services for Students Under Section 504
• Electronic Communications with Students
• Employee Drug Testing
• Employment of Retirees
• Length of the School Year
• Open Records
• Personal Wireless Devices
• Student Residency
• Student Transfers
• Support Employee Leave
• Suspension Dismissal and Non-Reemployment of Teachers
• Testing Program
• Wellness

7.a.K. Approval of the Textbook Committee for the 2026-2027 school year.

7.a.L. Approval of the Short Term Student Suspension Review Committee for the 2026-2027 school year.

7.a.M. Approval of the Internal Activity Review Committee (extracurricular activities) for the 2026-2027 school year.

7.a.N. Approval of the Gifted/Talented Advisory Committee for the 2026-2027 school year.

7.a.O. Approval of the extra duty lists for the 2026-2027 school year as presented

7.a.P. Approval of the contact revisions on the Notice of Nondiscrimination policy.

7.a.Q. Approval of the contact revisions on the Procurement Plan for Child Nutrition Programs.

7.a.R. Approval of establishing the activity account #969 Karen Haas Memorial Scholarship Fund and it's purposes

7.b. Vote to approve or not approve the design and location of the additional parking lot to the north of the Performing Arts Center as presented.

7.c. Discussion and possible vote to approve or not approve the City of Grove, Cherokee Alliance, and the Grand Area Creative Alliance for the joint use of Ridgerunner Stadium to host the Grove Area PowWow on the tentative date of 5/15/2027, and consideration of a request to waive the associated district facility use fees.

7.d. Discussion and possible vote to approve or not approve to move the next five board meeting locations. September to be moved to the HS Library, October to be moved to GMS Library, November to be moved to GUE Library, December to be moved to the GLE Library, and January to be moved to the ECC Cafeteria.

7.e. Discussion and possible vote to approve or not approve action to build a batting cage/bullpen at the Grove High School softball facility.

8. Vote to approve or not approve the resolution of accepting a private donation from the Grove Ridgerunner Football Booster Athletic Booster Club; Appropriating funds for athletic personnel support in compliance with the Oklahoma Cost Accounting System (OCAS); and authorizing an amendment to the head football coach's extra-duty contract.

9. Discussion, consideration, and vote to determine the necessity of an executive session and vote to go into executive session, pursuant to Okla. Stat., Title 25, Section 307(B.)1 for discussion of employing, promoting, or receiving resignation(s) of individual certified and support salaried personnel as listed on the Personnel Reports, Exhibit A and Exhibit B. (Exhibit B includes new potential hires and presented to the board under separate cover)2 for discussion of negotiations in items 13-14

10. Vote to acknowledge return to open session.

11. Statement by board president of executive session minutes.

12. Superintendent's Personnel Report/Items Discussed in Executive Session

12.a. Approval of Superintendent's Personnel Reports, Exhibit A (and Exhibit B that was presented under separate cover)

13. Discussion and possible vote to approve or not approve negotiations with GCTA as presented

14. Discussion and possible vote to approve or not approve negotiations with GESPA as presented.

15. New Business - This refers to any matter not known about or which could not have been reasonably foreseen prior to the time of posting of the agenda.  Okla. Stat. Title 25 Sec. 311(A)(9)

16. Vote to Adjourn