May 9, 2023 at 6:00 PM - Regular Meeting of the Board of Education
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1. Call to order and roll call:
Buckholts Davis Lolar Neal Schreckengost
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2. Flag Salute
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3. Chicken Express Employees of the Month
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4. Public participation and/or discussion
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5. Receive bids for the purchase of $2,525,000.00 Combined Purpose General Obligation Bonds, Taxable Series 2023 of the District and vote to award said Bonds to the lowest bidder complying with the Notice of Sale and Instructions to Bidders or to reject all bids
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6. Consider and take action with respect to a Resolution providing for the issuance of Combined Purpose General Obligation Bonds, Taxable Series 2023 in the sum of $2,525,000.00 by Independent School District Number 1 of Stephens County, Oklahoma, authorized at an election duly called and held for such purpose, prescribing form of Bonds; providing for registration thereof; providing for levy of an annual tax for the payment of principal and interest on the same and fixing other details of the issue; approving the forms of a continuing Disclosure Agreement and an Official Statement; and authorizing executions and actions necessary for the issuance and delivery of the Bonds
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7. Ratify, approve, and confirm for the fiscal year ending June 30, 2024, that certain Lease Purchase Agreement dated as of December 15, 2020, by and between the Stephens County Educational Facilities Authority, as Lessor, and Independent School District No. 1 of Stephens County, State of Oklahoma, as Lessee
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8. Ratify, approve, and confirm for the fiscal year ending June 30, 2024, that certain Lease Purchase Agreement dated as of March 18, 2021, by and between BancFirst, Duncan, Oklahoma, as Lessor, and Independent School District No. 1 of Stephens County, State of Oklahoma, as Lessee
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9. Ratify, approve, and confirm for the fiscal year ending June 30, 2024, that certain Lease Purchase Agreement dated as of December 1, 2021, by and between the Stephens County Educational Facilities Authority, as Lessor, and Independent School District No. 1 of Stephens County, State of Oklahoma, as Lessee
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10. Superintendent's Report
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10.A. Endurance Federal Credit Union Duncan Demon Debit Card annual donation
Rationale:
Each year Endurance FCU presents Duncan Public School with a donation from their Duncan Demon Debit Card program at the award's assembly. Representatives from Endurance will be in attendance to present a check to Duncan Public Schools.
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10.B. District Update
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10.C. Bond Projects Update by Hope Equipment & Construction and/or Kerr3 Architects
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10.D. Discussion and possible action regarding Change Proposal #1 with an increase of $8,440.78 on the footing for the Fieldhouse at Halliburton Stadium as part of the DPS 2020 Vision Bond projects
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10.E. Discussion and possible motion to approve the addition of district Policy 2034 Naming of Facilities - new policy addition
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10.F. Discussion and possible motion regarding a name change for the Phil Barnes Tennis Locker Room
Rationale:
There is not enough space on the building to fit the previously approved name/title, originally passed 12/13/2022.
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10.G. Duncan Demon district-wide Common Mascot Resolution
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11. Consent Agenda
All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The Consent Agenda consists of the discussion, consideration, and approval of the following items: |
11.A. Minutes of the April 11, 2023 Regular Meeting
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11.B. Cafeteria Monthly Reports
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11.C. Financial Reports
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11.D. Activity Fund Reports
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11.E. Additions, deletions, and/or changes to Activity Fund Sub-accounts
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11.F. District Fundraisers
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11.G. Encumbrance Reports
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11.H. Child Nutrition Procurement Plan for FY 23-24
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11.I. Sanctioning of Outside Booster Club for the remainder of the 22-23 fiscal year
Rationale:
SANCTIONING OF NEW DHS GOLF BOOSTER CLUB FOR THE REMAINDER OF 2022-23 SCHOOL YEAR, LMcCann.
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11.J. FASTSIGNS of Lawton - double-sided Digital Message Unit at Horace Mann Elementary in the amount of $37,330.00 paid by Activity Funds
Rationale:
This purchase will be paid by the Horace Mann PTO and a $15,000.00 donation from First Bank & Trust Duncan.
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11.K. Archway Depository - digital and print ELA Curriculum for grades 6-8 in the amount of $147,713.00 paid by State and Federal Funds
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11.L. Archway Depository - digital and print ELA Curriculum for grades 9-12 in the amount of $125,319.20 paid by State and Federal Funds
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11.M. Duncan Janitorial & Industrial Supply, Inc. - district COVID-19 Prevention cleaning supplies and materials in the amount of $54,995.10 paid by Federal Funds
Rationale:
Paper towels, trash can liners, brooms, mops, and HEPA vacuums.
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11.N. Empire Paper Company - district COVID-19 Prevention cleaning supplies and materials in the amount of $61,451.65 paid by Federal Funds
Rationale:
Toilet bowl cleaner, MICROBAN bathroom cleaner, degrease, disinfectant, and toilet paper.
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11.O. Resilite The Mat Company - DPS 2020 Vision Bond purchase of new wrestling mats for Middle School and High School in the amount of $35,889.34
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11.P. UMB Bank N.A. - Bond and Interest payment for the Stephens County OK ISD #1 GO Combined Purpose Bond Series 2021 in the amount of $2,550,250.00 paid by the Sinking Fund
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11.Q. Contracts and Encumbrance requests for FY 23-24:
Rationale:
These items are ready to seek board approval but will not be encumbered, purchased, or effective until July 1, 2022.
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11.Q.1. Duncan Regional Hospital Athletic Training Agreement for district Athletic Programs
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11.Q.2. One True Light Memorandum of Understanding - partnership to provide a Mentoring Program for students in need
Rationale:
This item was tabled last month, 04/11/2023, due to Exhibit A missing. The full MOU is attached and seeking renewal.
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11.Q.3. CDW Government - annual License Renewal for off-site Internet Filtering and PearDeck for all student devices in the amount of $45,332.00 paid by Federal Funds
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11.Q.4. Interquest Detection Canine - Agreement for Substance Awareness and Detection Services for FY 23-24 in the amount of $6,000.00
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11.Q.5. Garrett, Allison - contracted Speech and Language Pathology services in the amount of $50,000.00
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11.Q.6. Keck, Nikki/Visual Senses - contracted Vision Therapy services in the amount of $6,000.00 paid by Federal Funds
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11.Q.7. Kellogg & Sovereign Consulting - annual Agreement for Professional ERATE Management and OUSF Compliance in the amount of $6,377.60
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11.Q.8. Oklahoma State School Boards Association - annual service agreement renewal for Unemployment Services and quarterly deposits in the amount of $50,000.00
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11.Q.9. Southwest Therapy Solutions - contracted Occupational and Physical Therapy services in the amount of $140,000.00
Rationale:
This service is split between local and federal funds.
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11.Q.10. Stone, Kelsey - contracted Speech and Language Pathology services in the amount of $57,000.00
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11.Q.11. Wilkins, Halley - contracted Speech and Language Pathology services in the amount of $34,500.00 paid by Federal Funds
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12. Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B) (1) Resignations, employment, and changes of contract of current and prospective District employees as outlined on Schedule A, inclusive; and (b) Pursuant to 25 O.S. § 307 (B) (1) and 307 (B) (2) and 307 (B) (7) Employment evaluation of the Superintendent.
Vote to convene or not convene into Executive Session |
13. Vote to acknowledge the Board’s return to Open Session
Executive Session Minutes Compliance Announcement/Statement: The matters considered, Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B) (1) Resignations, employment, and changes of contract of current and prospective District employees as outlined on Schedule A, inclusive; and (b) Pursuant to 25 O.S. § 307 (B) (1) and 307 (B) (2) and 307 (B) (7) Employment evaluation of the Superintendent. No action was taken in Executive Session. |
14. Discussion and possible action regarding resignations, employment, and changes of contract as listed on Schedule A attached
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15. Discussion and possible motion to change the Middle School Principal's position from an 11-month contract to a 12-month contract
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16. Discussion and possible action regarding the proposed Degreed Salary Index
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17. Discussion and possible motion to approve a one-time stipend for the Assistant Superintendent
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18. Discussion and possible action regarding declaration of miscellaneous items as surplus
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19. Discussion and possible action regarding New Business
Rationale:
In accordance with Oklahoma Statues, title 25-311 (A) (9), New Business is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of the posting of this agenda.
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20. The next Regular Meeting of the Board of Education will be held on Tuesday, June 20, 2023 at 6:00 P.M. at the Administration Building at 1740 W. Spruce, Duncan, OK
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21. Vote to Adjourn
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