November 6, 2025 at 5:00 PM - Putnam County Board Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. Upperman High School volleyball won sub-state and appeared in the state tournament final 8.

III.B. Upperman Middle School volleyball won state runner-up.

III.C. The 2025 TSBA Annual Convention will take place from November 13th to November 16th in Nashville, Tennessee.

III.D. Director's Personnel Report

IV. Approval of Minutes

IV.A. Minutes of the Regular October Board Meeting - October 2, 2025, @ 5:00 PM

V. Public Comment

VI. Student Advisory Committee 

VII. Approval of Consent Agenda

VII.A. Payments/Purchases

VII.A.1. Approval to purchase 74 Chromebooks for Cookeville High School from Danmark Technologies in the amount of $27,703.20 to be paid from 141-71100-599-02011-037.

VII.A.2. Approval of a payment to Frontline Education for Location Analytics Subscription for 2025-26 school year from Frontline Technologies Group, LLC, PO Box 780577, Philadelphia, PA 19178-0577 in the amount of $18,824.09, to be paid from 141 E 72130-599.

VII.A.3. Approval to purchase Aruba network switch and wifi access point license renewals for the One Year license term, from Central Technologies, Inc., Knoxville, TN, per quote # 029499 on the TIPS-USA contract #240101 pricing, in the amount of $18,084.00,  to be paid from: 141-71100-722-01607.

VII.A.4. Approval of the purchase of two (2) New International Special Education School Buses $320,083.00 from Sourcewell Contract #102623-ICB to be paid from 141E72710729.

VII.A.5. Approval of the purchase of two (2) New International 78 Passenger School Buses $289,372.00 from Sourcewell Contract #102623-ICB to be paid from 141E72710729.

VII.B. Bids/Quotes/Sealed Bids/RFPs

VII.C. Budget Amendments/Line Item Transfers

VII.C.1. Finance - To budget for additional furniture for Pre-K Early Learning Academy

VII.C.2. SPED - To reallocate funds to purchase supplies and materials for Special Education Department 

VII.C.3. Finance - To budget Innovative School Model (USM) grant

VII.C.4. SPED - To reallocate funds for the Transition School to Work Grant

VII.C.5. CTE - To move monies to pay for WBL and local travel expenses

VII.C.6. Adult Education - To budget for revenue received for Adult Education general services

VII.C.7. Adult Education - To budget for revenue received for Adult Education.

VII.D. Approval of Out-of-County and Overnight Trip Reports

VII.E. Approval of Grant Report

VII.F. Other

VII.F.1. Approval of the Educator Preparation Provider (EPP) / Local Education Agency (LEA) State Recognized Partnership Agreement between East TN State University and the Putnam County School System effective 10/1/25 - 9/30/26.

VII.F.2. Approval of the Clinical Practice Partnership Agreement between University of Kentucky and the Putnam County School System effective 11/1/25 - 10/31/26 with an option to renew for one additional year.

VII.F.3. Approval to enter into an agreement with Mack Construction, Cookeville, TN to repair the damaged asphalt parking lot per item #1 of their proposal dated September 9, 2025 at Jere Whitson Elementary School in the amount of $12,500.00 to be paid for from 141-72620-399.

VII.F.4. Approval to enter into an agreement with Maffett Loftis Engineering, LLC, Cookeville, TN for the design of bid documents for the replacement of the #2 chiller at Cookeville High School for a cost of $24,800.00 to be paid for from 141-72620-399.

VII.F.5. Approval of the Educator Preparation Provider (EPP) / Local Education Agency (LEA) State Recognized Partnership Agreement between University of TN Knoxville and the Putnam County School System effective 10/1/25 - 9/30/26.

VII.F.6. Approval of the renewal of the agreement between Putnam County Board of Education and Carolyn Wilson, Cookeville, Tennessee 38501 for the 2025-2026 school year for applied behavior analysis services to students, complete functional behavioral assessment and assist the school team in implementation of plan to be paid from 141-72220-399-02152.

VII.F.7. Approval of the Educator Preparation Provider (EPP) / Local Education Agency (LEA) State Recognized Partnership Agreement between Austin Peay State University and the Putnam County School System effective 10/1/25 - 9/30/26.

VII.F.8. Approval of the Job Shadowing Agreement between Livingston Regional Hospital - Livingston, Tennessee and Putnam County School System to establish the terms and conditions for the 2025-2026 school year.

VII.F.9. Approval of the 2025 LEA Compliance Report, as submitted.

VII.F.10. Approval to purchase Security Film and installation to be installed at the entrances of Park View Elementary and Cookeville High School, from Roland Digital Media, to be paid from the Public School Security Grant.

VII.F.11. Approval of the sale of 5 Blue Bird School Buses as Surplus Equipment. The vehicle identification numbers are:

• 1BAKCCPA3CF284414
• 1BAKCCPA5CF284415
• 1BAKCCPA1CF284413
• 1BAKGCPA7CF283545
• 1BAKGCPA7CF283545

These Buses are to be sold on www.Gov-Deals.com.

VII.F.12. Approval to enter into an agreement with Cookeville Heating & Cooling, LLC, Cookeville, TN to upgrade the mechanical controls per proposal #3703 attached at Monterey High School in the amount of $47,410.00 to be paid for from 141-72620-399 with pricing being reflective from TIPS Contract #25010501.

VII.F.13. Approval to pay Stone Service Corporation in the amount of $6,713.72 for pay application #8 related to the Sycamore Elementary School HVAC Upgrades project to be paid from the Putnam County Capital Projects Fund.

VII.F.14. Approval to pay Stone Corporation in the amount of $6,470.45 for pay application #4 related to the Extended Learning Building HVAC Upgrades project to be paid from 141-76100-599-02528.

VII.F.15. Approval to pay Upland Design Group in the amount of $20,000.00 for invoice #1 related to the design of the White Plains Academy Flex Learning Center Ramp project to be paid from 141-72600-399-00000.

VII.F.16. Approval of the Quarterly Reports for quarter ending 9/30/25 for the following funds:

141 General Purpose Schools
142 Federal Projects
143 Central Cafeteria
146 Extended School Program

VII.F.17. Approval of an anonymous donation of $5000.00 to the Family Resource Department of Putnam County Schools to be utilized for families experiencing food insecurity. 

VII.F.18. Approval to enter into an agreement with Upland Design Group, Crossville, TN for the design of bid documents to replace the gym window at the Baxter Primary School in the amount of $10,500.00 to be paid from 141-72620-399.

VII.F.19. Approval to join the US Educational Technology Purchasing Alliance (USETPA).

VIII. Policy

IX. School Spotlight

X. Discussion/Presentation

X.A. Building Projects

X.A.1. Update from Energy Systems Group regarding the Putnam County School System Early Learning Academy 

X.A.1.a. Energy Systems Group - Putnam County School System Early Learning Academy Renovation Project Action Items

X.A.1.a.1. Approval to pay Energy Systems Group in the amount of $333,917.42 and First National Bank of Tennessee (retainage) in the amount of $17,574.60 for pay application #11 related to the Parkview Elementary School renovation project to be paid from the Putnam County Bond Issue.

X.B. Approval of the TISA Accountability Report for the 2025-2026 school year.

XI. Adjournment