June 6, 2024 at 5:00 PM - Putnam County Board Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. I Make A Difference Award

III.B. Director's Personnel Report

IV. Approval of Minutes

IV.A. Minutes of the Regular April Board Meeting - Thursday, May 2, 2024, @ 5:00 PM

V. Public Comment

VI. Approval of Consent Agenda

VI.A. Payments/Purchases

VI.A.1. Approval of the purchase of 465 OSHA 10-Hour General Industry training courses/seats for CHS, MHS, UHS and WPA from vendor CareerSafe - College Station, TX, in the amount of $14,880.00 to be paid by Perkins Reserve 851 Secondary Budget funds.

VI.A.2. Approval to purchase 3rd grade classroom furniture from Ernie Morris Enterprises, Inc. (TIPS contract 230301) for Capshaw Elementary in the amount of $26,905.94 to be paid from 141 72210 599 02103.

VI.A.3. Approval of the purchase of 5 Chevrolet Equinoxes from Wilson County Motors in the amount of $129,464.00 to be paid from 141 72710 729, Transportation Equipment.

VI.A.4. Approval of the purchase of 5 Pacifica Vans from Chrysler Dodge Jeep RAM in the amount of $208,450.00 to be paid from 141 72710 729, Transportation Equipment.

VI.A.5. Approval of the purchase of four 78-Passenger School buses from Cumberland International in the amount of $535,384.44 to be paid from 141 72710 729, Transportation Equipment.

VI.A.6. Approval of payment to Tennessee Tech University - Cookeville, Tennessee for State of Tennessee reimbursement for Pre-K between January 1, 2024, and March 31, 2024, in the amount of $26,796.64 from 141-73400-399-0164, Other Contracted Service.

VI.A.7. Approval to pay the bill for Transfinder Corporation (Routing Software) in the amount of $21,110.00 to be paid from 141-7210-399, as submitted.

VI.A.8. Approval to pay the bill for Zonar (GPS Software) in the amount of $22,199.30 to be paid from 141-7210-399, as submitted.

VI.A.9. Approval of the purchase of Safe School Annual Training Subscription from Vector Solutions, LLC for the 2024-2025 school year in the amount of $16,864.00 to be paid from 141-72520-399 effective 07/15/2024 through 7/14/2025, as submitted.

VI.A.10. Approval of payment to Frontline Technologies Group, LLC - Philadelphia, PA in the amount of $49,375.24 to be paid from:

• 141 72210 399 000 02103 000 - $20,600.00
• 141 71100 399 000 02117 000 - $9,275.24
• 141 72220 399 000 00000 000 - $5,000.00
• 142 71300 399 802 00000 000 - $1,500.00
• 142 72210 399 201 00000 000 - $13,000.00

For use of the Professional Learning Management and Absence/Substitute Management programs from July 1, 2024, through June 30, 2025.

VI.A.11. Approval of payment to Moore, Rader & York, P.C. - Cookeville, Tennessee for legal services from March 1, 2024, to May 23, 2024, in the amount of $12,750.10 to be paid from 141-72310-331, Legal Services. (General Purpose Schools)

VI.B. Bids/Quotes/Sealed Bids/RFPs

VI.B.1. Approval to award the McDaniel and West (License #80115) bid in the amount of $121,741.00 for renovations of the Avery Trace Middle School gym.

VI.B.2. Approval for renewal of the Chemical bid with Kelsan for the 2024-2025 school year. 

VI.B.3. Approval to award the Ice Cream Products bid to and purchase from Murfreesboro Pure Milk Company, Inc., at a bottom-line total of $116,284.40 to be paid from 143-73100-422. This is a group bid which includes the Jackson, Macon, Putnam and Trousdale County School Nutrition Programs.

VI.B.4. Approval to reject all bids for the Avery Trace Softball Field project (Bid April 16, 2024) and re-bid the project.

VI.C. Budget Amendments/Line Item Transfers

VI.C.1. General Purpose School Budget Amendments - Fund 141

VI.C.1.a. LEAPS - Established Budget for Leaps Extended Program

VI.C.1.b. Finance - To amend the budget for TISA Outcome and Growth revenue in order to purchase 4 buses, 5 vans and 2 SUVs with the remainder to go to Fund Balance.

VI.C.1.c. Finance - To budget for additional cost for the construction of the Parkview School not funded by the county bond.

VI.C.1.d. Finance - Year End Cleanup FY24

VI.C.1.e. Student Services - This Health Services (sub fund 00000) budget amendment is needed to correctly allocate funds with the stated accounts listed.

VI.C.1.f. Family Resources - This FAMRE (sub fund 02001) budget amendment is needed to correctly allocate funds with the stated accounts listed.

VI.C.1.g. Student Services - This revenue amendment is required in order to allocate incoming funds

VI.C.1.h. Federal Programs - This GP Summer School Transportation (O2511) Amendment is to allocate funds from the State Department for 2024.

VI.C.1.i. Federal Programs - This GP Summer School Camp (O2508) Amendment is to allocate funds from the State Department for 2024.

VI.C.2. General Purpose School Line Item Transfers - Fund 141

VI.C.2.a. Career and Technical Education - To move monies to pay for CTE Summer READY2GO supplies.

VI.C.2.b. Career and Technical Education - To move monies to pay for CTE year-end travel claims.

VI.C.3. Federal Projects Budget Amendments - Fund 142

VI.C.3.a. Finance - To amend budget per State of TN allocations

VI.C.3.b. CCLC - Establish Budget for 21st Century Grant

VI.C.3.c. Federal Programs - This Title IV (401) Revenue amendment is to allocate additional revenue from the State Department

VI.C.3.d. Federal Programs - This Title II (201) Revenue Amendment is to allocate additional funds from the State Department.

VI.C.3.e. Federal Programs - This Immigration Grant (131) Budget Amendment is for year end clean up

VI.C.3.f. Federal Programs - This Title I Neglected (121) Amendment is required in order to utilize funds more appropriately according to program needs.

VI.C.3.g. Federal Programs - This Title I (101) Amendment is due to a decrease in revenue from the State Department

VI.C.3.h. Career & Technical Education - Move monies to make Skyward budget equal to state of TN eplan budget 

VI.C.3.i. Student Services - This ARP 1.0 budget amendment is required in order to allocate funds accordingly

VI.C.3.j. Federal Programs - This ARP 1.0 budget amendment is required in order to allocate funds

VI.C.3.k. Federal Programs - This ARP 2.0 budget amendment is required in order to allocate funds

VI.C.3.l. FAMRE - This ARP 2.0 (sub fund 703) budget amendment is needed to correctly allocate funds with the stated accounts listed

VI.C.3.m. FAMRE - This Sysyatems Navigator Grant (sub fund 704) budget amendment is needed to correctly allocate funds with the stated accounts listed

VI.C.4. Federal Projects Line Item Transfers - Fund 142

VI.C.4.a. Career and Technical Education - To move monies to pay for additional CTE instructional supplies and materials

VI.C.4.b. Career and Technical Education - To move monies to pay for final year end PD expenditures 

VI.C.4.c. Federal Programs - This TN All Corps Amendment (938) is required in order to utilize funds more appropriately according to program needs.

VI.C.5. Central Cafeteria - Budget Amendment Fund 143

VI.C.5.a. Food Service - Adjust current budget based on projected expenditures/revenues

VI.D. Approval of Out-of-County and Overnight Trip Reports

VI.E. Approval of Grant Report

VI.F. Other

VI.F.1. Approval of the stipend for a Dance Team Coach at Prescott Middle School which would be paid at the same level as a cheerleading head coach.

VI.F.2. Approval of adding $100.00 to the monthly stipend of the Board Chairperson for additional time and duties required.

VI.F.3. Approval of the research request by Ashwini Thorat, a doctoral candidate at the SNDT College of Education, Pune, India to review the current status of spiritual intelligence of ninth-grade students in the city of Pune, Maharashtra, India, and the city of Cookeville, TN, USA and to make a comparative study of it. The survey method will be conducted for the research study. For the present research, the self-report scale prepared by Kumar and Mehta will be used to measure spiritual intelligence and Dubey's moral value scale to measure moral development. A mean and t-test will be used to analyze the numerical data for the present research.

VI.F.4. Approval of the third renewal of the beverage contracts between the Bottling Group, LLC, and Putnam County School System effective July 1, 2024, through June 30, 2025, as submitted.

VI.F.5. Approval of the annual subscription in the amount of $14,709.50 for the Level Data - State Data Validation Suite which is an add-on to our current PowerSchool SIS database. This program helps ensure accurate initial enrollment data entry and submission to TDOE from PowerSchool which decreases data errors which may delay funding. 

VI.F.6. Approval of the agreement between Putnam County Board of Education and Professional Crisis Management (PCMA Inc.) 10269 NW 46th Street, Sunrise, Florida 33351 for Instructor Certification Course. This agreement is for Putnam County Schools PCMA instructor certification for six (6) PCS participants to be held at Prescott South Middle School on July 16-19, 2024, in the amount of $11,370.00 to be paid from 141-72220-524 (General Purpose Special Education funds).

VI.F.7. Approval of a renewal of the agreement between Putnam County Board of Education and Sidekick Therapy Partners, Knoxville, Tennessee for the 2024-2025 school year to provide speech/language services, to seek and obtain reimbursement from TennCare Managed Care Contractors to be paid from 141-71200-312.

VI.F.8. Approval for a $20.00 Monthly stipend for cell phone usage for the 2024-2025 school year per Policy 3.3001, Use of Cellular Phones to be paid from 141-72220-199.

VI.F.9. Approval of a renewal of the agreement between Putnam County Board of Education and Enome, Inc. (GOALBOOK) San Mateo, CA (Phone 1-855-207-5443, Fax 650-284-0432) for Goalbook Toolkit Special Education Partial Department Membership for the 2024-2025 school year in the amount of $47,600.00 to be paid from 141-71200-312.

VI.F.10. Approval of a renewal of the agreement between Putnam County Board of Education and Kayla Sarji PT, DPT - 4009 Charlton Square, Cookeville, Tennessee 38501 (Phone 540-834-7067) for the 2024-2025 school year to provide Physical Therapy Services, supervision of PTAs (Physical Therapy Assistants), documentation and school personnel training/education for related services provided by Putnam County Schools to be paid from 141-72220-399.

VI.F.11. Approval of the renewal of the agreement between the Putnam County Board of Education and Elizabeth Reeder, OTR/L - 1117 Plunk Whitson Road, Cookeville, Tennessee 38501 (Phone 931-267-8355) for the 2024-2025 school year for student occupational evaluations, supervision of COTAs (Certified Occupational Therapy Assistants), documentation and school personnel training/education for related services provided by Putnam County Schools to be paid from 141-72220-399.

VI.F.12. Approval of a renewal (Year 3) of the Student Teaching Affiliation Agreement between Roane State Community College and the Putnam County School System effective July 1, 2024, through June 30, 2025, leaving a remaining two years with the option to renew.

VI.F.13. Approval of the MOU between WIOA Upper Cumberland Local Workforce Development Board/Workforce Connections Upper Cumberland and Putnam County BOE with local provision acknowledging the maximum liability of $23,000.00 for infrastructure costs and $7,000.00 maximum liability of additional costs at the American Job Center in Cookeville and Crossville to be paid from Adult Education funds effective July 1, 2024, through June 30, 2025. 

VI.F.14. Approval of a renewal (Year 3) of the Student Teaching Affiliation Agreement between Tennessee State University and the Putnam County School System effective July 1, 2024, through June 30, 2025, leaving a remaining two years with an option to request a renewal for an additional year.

VI.F.15. Approval of a cell phone stipend of $20.00 per month for the 2024-2025 school year for Melanie Bussell to be paid from 141 E. 72130 199.

VI.F.16. Approval of the Student Teacher Partnership Agreement between Carson Newman University and the Putnam County School System effective from July 1, 2024, through June 30, 2025, with the option to request renewal for an additional three years.

VI.F.17. Approval to renew and enter into a new three-year agreement (renewable annually with a cancelation clause of 60 days prior to the next renewal date) for Linewize School Manager (internet content filter) with Classwize screen monitoring software, per quote 218865 from PCS, Inc., Knoxville, TN, priced on the TIPS contract 230105, in the amount of $51,366.52 annually, to be paid from 141-71100-722-01607.

VI.F.18. Approval to enter into an agreement with Kone, Nashville, TN for the repair of the elevator (as noted in the scope of work attached) on an emergency basis at Prescott South Elementary School in the amount of $19,760.78 to be paid for from 141-72620-399.

VI.F.19. Approval of the MOU between TLD Trucking, Inc., Crossville, TN and Putnam County BOE to provide pre-apprenticeship training from Adult Education effective from July 1, 2024, through June 30, 2025.

VI.F.20. Approval of the Student Teacher Partnership Agreement between Vanderbilt University and the Putnam County School System effective between August 1, 2024, through June 30, 2025, with the option to request renewal for an additional three years.

VI.F.21. Approval for a VITAL School Yearbook Supplement, which would be considered Elementary School Level 1 on the Supplemental Scale.

VI.F.22. Approval of renewal quote between PowerSchool Group, LLC - Los Angeles, California and Putnam County schools for Naviance Premium license and subscription fees for May 1, 2024, through June 30, 2025, term in the amount of $30,085.00 to be paid by GP 141 71300 429 ($28,000.00) and GP 141 7231- 599 ($2,085.00) to be used by all PCSS middle schools and high schools.

VI.F.23. Approval of a tuition rate increase for School Age Care from $25.00 to $30.00 for AM weekly, $45.00 to $50.00 for PM weekly and pro-rated for other options offered.

VI.F.24. Approval of a tuition rate increase for Employee Child Care from $160.00 to $180.00 per week for infants, $140.00 to $150.00 for potty-trained and pro-rated for other options offered.

VI.F.25. Approval for a $20.00 monthly stipend for personal cell phone usage, per policy, 3.3001, use of Cellular Phones, for the School Nutrition Manager at each school. This stipend will begin on August of 2024 and go through May of 2025.

VI.F.26. Approval for a $20.00 monthly stipend for personal cell phone usage, per policy, 3.3001, use of Cellular Phones, for the following School Nutrition Employees:

• Ashley Ballard - Field Manager
• Stacy Bradford - Fund Accountant
• Lynette Ellis - Administrative Assistant 
• Jessica Grisson - Field Manager 
• Donna Shanahan - Purchasing Clerk 

This stipend will begin July of 2024 and will go through June of 2025. This will be paid from 141 E 73100 199.

VI.F.27. Approval of a contract with Fences of Excellence to complete fencing projects at several PCSS school sites. Fences of Excellence was awarded the job by way of a bid process in April. Funds will be allocated from the 23/24 School Security Grant.

VI.F.28. Approval of the revised MOU between the Putnam County School System and Volunteer State University. 

VI.F.29. Approval to renew annual subscription to the Scinary K-12 Cybersecurity services, per quote #1402940 - priced on the TIPS Contract #230105 from Howard Technology Solutions, in the amount of $20,700.00 annually, to be paid from: 141-71100-722-01607.

VI.F.30. Approval of the Memorandum of Understanding between the Tennessee Department of Correction and the Putnam County Schools Adult Education.

VI.F.31. Approval for the FY25 budget for the School Federal Project Fund (142) to be the budget approved for separate projects within the fund by the Tennessee Department of Education.

VII. Policy

VIII. Discussion/Presentation

VIII.A. Approval of the following names to be granted tenure effective August 5, 2024, who have met all requirements of the State of Tennessee:

• Kaycee Franey - CHS
• Stacey Wells - Capshaw
• Lelia Easterly - Systemwide

VIII.B. Building Projects

VIII.B.1. Park View School Project Update
Speaker(s): Kim Chamberlain, Upland Design Group - Crossville, Tennessee

VIII.B.1.a. Park View School Action Items
 

VIII.B.1.a.1. Approval to pay American Constructors, Inc. - Brentwood, Tennessee in the amount of $3,552,634.37 and Pinnacle Bank (retainage) in the amount of $171,825.13 for pay application #21 related to the Park View School Project to be paid from the Putnam County Bond Issue.
 

VIII.B.1.a.2. Approval to pay Upland Design Group, Inc. - Crossville, Tennessee in the amount of $37,327.86 for architectural services for the Park View School Project to be paid from 141-76100-304-02504, as submitted.

VIII.B.2. Upperman High School Project Update
Speaker(s): Kim Chamberlain, Upland Design Group - Crossville, Tennessee

VIII.B.3. Existing Park View Elementary School Update
 

VIII.B.3.a. Exisiting Park View Elementary Action Items

VIII.B.3.a.1. Approval to pay Southern Roofing of TN in the amount of $67,265.13 and First National Bank (retainage) in the amount of $3,540.27 for pay application #8 related to the existing Park View Elementary School Roof Replacement Project to be paid from 142-76100-707-933 (ESSER 3.0).

VIII.C. FY25 School Budgets for Fiscal Year July 1, 2024, to June 30, 2025:

• 141 General Purpose School Budget Draft #2
• 142 Federal Projects Budget
• 143 Food Service Budget
• 146 Extended School Program Budget

IX. Adjournment