February 10, 2026 at 5:00 PM - Regular Business Meeting

1. CALL TO ORDER AND ROLL CALL

2. PLEDGE OF ALLEGIANCE 

3. COMMUNICATIONS/PUBLIC INTEREST

3.A. Recognitions

3.B. Superintendent’s Report

3.C. Superintendent’s Data Update

3.D. Board Communication

3.E. Public Comments - Patrons who wish to address the Board of Education shall be required to submit form BED-E prior to the start of the meeting

4. CONSENT AGENDA    (Action)
All of the following items, which concern reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:

4.A. Approval of the January 8, 2026, Special Meeting Minutes

4.B. Approval of the January 13, 2026, Regular Meeting Minutes

4.C. Review of the Board of Education Member Training Points

4.D. Approval of Simmons Bank First Foundation Grant Packages for Lincoln Academy Garden and Shop Clubs

4.E. Approval of Transfer and Summary of Activity Account Funds

4.F. Approval of Change Orders, Encumbrances and Accounts Payable (approval of encumbrance numbers as listed):

2025-2026 General Fund (11) Encumbrances #2026-11-585– 2026-11-658 totaling $93,612.38

2025-2026 Child Nutrition Fund (22) Encumbrances #2026-22-72– 2026-22-77 totaling $55,565.58

2025-2026 Bond 32 Fund Encumbrances #2026-32-54 – 2026-32-65 totaling $77,896.43

2025-2026 Bond 33 Fund Encumbrances #2026-33-228 – 2026-33-238 totaling $852,292.03

2025-2026 Gift Fund 81 Encumbrances #2026-81-3 – 2026-81-13 totaling $223,357.74

4.G. Approval of Activity Account Fundraising Projects

4.H. Approval of Sanctioned Accounts for FY 25-26

4.I. Approval of the following FY 25-26 Contracts:

1. Northwestern Oklahoma State University, School of Professional Studies (Ed Services)
2. Oklahoma State University School of Community Health Sciences, Counseling and Counseling Psychology (Ed Services)

4.J. Approval of the 1086 (Previously 1080) Hours for FY-25-26 School Year

4.K. Consider and Vote to Approve Willowbrook, Inc. use of CM Contingency and Allowances for the SPS Bond 2023 HS Phase I Construction Project

4.L. Consider and Vote to Approve Willowbrook, Inc. use of Owner Contingency and Allowances for the SPS Bond 2023 HS Phase I Construction Project 

4.M. Consider and Vote to Approve an Addendum to the Agreement with the City of Stillwater, Stillwater Police Department

4.N. Consider and Vote to Authorize Superintendent to Solicit Bids for the Stillwater High School Athletics Phase I Fieldhouse Renovation Project Pursuant to the Competitive Bidding Act of 1974

5. BUSINESS/FINANCE, Chief Financial Officer, Kristie Newby

5.A. Receive and Vote to Approve or Not Approve the Treasurer's Report

5.B. Vote to Approve or Not Approve the Second Revised Budget

6. OPERATIONS, Assistant Superintendent Bo Gamble

6.A. Consider and Vote to Award Bids for the Stillwater Public Schools Bond 2023 High School Athletics Phase I Project early Demolition bid package to the Following Bidders:

Stillwater High School Athletics Demolition

Subcontractor	Base Bid	Alt 1:Removal of Existing Baseball/Softball Buildings	Total
Midwest Wrecking Co., LLC	$834,840.00	$22,110.00	$856,950.00
Total Demolition Services, LLC	$835,875.00	$26,457.00	$862,332.00
Tomahawk Construction Solutions, LLC	$845,721.00	$12,050	$857,771.00
MK Excavation, LLC	$962,450.00	($51,000)	$911,450.00
K&M Dirt Services, LLC	$1,086,000.00	$500.00	$1,086,500.00
D-T Specialized Services, Inc.	$1,088,500.00	$2.00	$1,088,500.00

6.B. Consider and Vote to Accept Amendment 1 for the Guaranteed Maximum Price (GMP) Proposed by Willowbrook, Inc. for the Stillwater Public Schools Bond 2023 High School Athletics Phase I Project Early Demolition Package

6.C. Consider and Vote to Assign Bids to Willowbrook, Inc. for the Construction of Early Packages for the Stillwater Public Schools Bond 2023 High School Athletics Phase I Project 

6.D. Receive Bond 2023 Update

6.E. Discussion and possible board action to approve the final plat of the Stillwater High School Addition and to authorize the Board President to sign the appropriate paperwork to submit to the planning commission

7. Review and Approve or Not Approve the following updated SPS policies: (Sup)

EBA	Length of School Year

8. Proposed Executive Session to Discuss the Following:

8.A. Proposed executive session to discuss the employment of those employees listed on attached Exhibit A. 25 O.S. Section 307(B)(1)

8.B. Evaluation of the Superintendent (a routine evaluation session that the Board may conduct monthly) Pursuant to Executive Session Authority – OKLA. STAT. tit. 25 sect 307(B)(1) and (7).

9. Vote to Convene in Executive Session (Action)

10. President's Acknowledgment of the Return of the Board to Open Session

11. Statement of Executive Session Minutes

12. Consider and Vote to Approve or Not Approve the Appointments, Resignations and Employment Recommendations Listed on Exhibit A of the Agenda. 

13. ADJOURNMENT

13.A. Vote to Adjourn (Action)