December 9, 2025 at 5:30 PM - Regular Business Meeting

1. CALL TO ORDER AND ROLL CALL

2. PLEDGE OF ALLEGIANCE 

3. COMMUNICATIONS/PUBLIC INTEREST

3.A. Recognitions
Rachel May will introduce the Red Ribbon Post and Coloring Contest Winners:

Coloring Contest
Pre- K, 1st Place- Ishtika Puri, Will Rogers
KG, 1st Place-  Mary Trojan, Sangre Ridge
1st Grade, 1st Place-  Judah Harden, Westwood
2nd Grade, 1st Place-  Arielle Starks, Richmond

Elementary Poster Contest (3rd - 5th Grade)
1st Place-  KG Potter, 3rd Grade, Sangre Ridge
2nd Place-  Naomi Rackley, 4th Grade Richmond

Middle School Poster Contest
1st Place-  Stella Zhang, 6th Grade
2nd Place-  Esther Amadasun, 7th Grade

Junior High Poster Contest
1st Place-  Saige McLean, 8th Grade
2nd Place-  Edie Williamson, 9th Grade

High School Poster Contest
1st Place-  Sunny Cooper, 11th Grade
2nd Place-  Liz Warner, 12th Grade
3rd Place-  Mahala Scouten, 12th Grade

3.B. Superintendent’s Report

3.C. Board Communication

3.D. Public Comments - Patrons who wish to address the Board of Education shall be required to submit form BED-E prior to the start of the meeting

4. CONSENT AGENDA    (Action)
All of the following items, which concern reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:

4.A. November 11, 2025, Regular Meeting Minutes

4.B. November 26, 2025 Special Meeting Minutes

4.C. Transfer and Summary of Activity Account Funds

4.D. Activity Account Fundraising Projects

4.E. Change Orders, Encumbrances and Accounts Payable (approval of encumbrance numbers as listed):

2025-2026 General Fund (11) Encumbrances #2026-11-473 – 2026-11-540 totaling $172,786.18

2025-2026 Child Nutrition Fund (22) Encumbrances #2026-22-66 - 2026-22-71 totaling $9,267.90

2025-2026 Bond 31 Fund Encumbrances #2026-31-26 – 2026-31-28 totaling $4,781.00

2025-2026 Bond 32 Fund Encumbrances #2026-32-41 – 2026-32-42 totaling $8,446.26

2025-2026 Bond 33 Fund Encumbrances #2026-33-208 – 2026-33-219 totaling $12,181.65

2025-2026 Gift Fund (81) Encumbrances#2026-81-1 – 2026-81-2 totaling $376,319.00

4.F. Out-of-State Travel Requests:

1. The Stillwater High School Varsity Pom Squad is traveling to Orlando, Florida to compete in the DII National School Spirit Championship on January 27, 2026, through February 2, 2026.

4.G. Out-of-State Travel Requests:

1. The Stillwater High School Choir is traveling to Albuquerque, MN for the Southwest ACDA conference and Honor Choir Festival on March 3, 2026, through March 7, 2026.

4.H. Consider and Vote to Approve Willowbrook, Inc. use of CM Contingency and Allowances for the SPS Bond 2023 HS Phase I Construction Project

4.I. Consider and Vote to Approve Willowbrook, Inc. use of Owner Contingency and Allowances for the SPS Bond 2023 HS Phase I Construction Project

4.J. Consider and Vote to Approve CO 2A for Stillwater Public Schools Bond 2023 High School Phase I and II  FF&E Package

4.K. Consider and Vote to Approve CO 2B for Stillwater Public Schools Bond 2023 High School Phase I and II  FF&E Package

4.L. Out-of-State Travel Requests:

1. The Stillwater High School Vocal Music is traveling to Kansas City, MO for a performance tour and to compete from May 8, 2026, through May 10, 2026.

5. BUSINESS/FINANCE, Chief Financial Officer, Kristie Newby

5.A. Receive and Vote to Approve or Not Approve the Treasurer's Report

6. OPERATIONS, Assistant Superintendent Bo Gamble

6.A. Presentation by Bryan Bloomer to Receive the Technology Overview Presentation for the Bond 2023 Stillwater Public Schools High School Phase I and II Construction Project

6.B. Consider and Vote to Approve Technology Contracts for Bond 2023 Stillwater Public Schools High School Phase I and II High School Project

6.C. Receive Bond 2023 Update

7. OTHER REPORTS / RECOMMENDATIONS

8. Review and Approve or Not Approve the following updated SPS policies: (Sup)

CFBB	Sanctioning of Parent Organizations, Booster Clubs, and Associations
CFBB-P	Sanctioning of Parent Organizations, Booster Clubs, and Associations (Procedures)

9. Proposed Executive Session to Discuss the Following:

9.A. Proposed executive session to discuss the employment of those employees listed on attached Exhibit A. 25 O.S. Section 307(B)(1)

9.B. Evaluation of the Superintendent (a routine evaluation session that the Board may conduct monthly) Pursuant to Executive Session Authority – OKLA. STAT. tit. 25 sect 307(B)(1) and (7).

10. Vote to Convene in Executive Session (Action)

11. President's Acknowledgment of the Return of the Board to Open Session

12. Statement of Executive Session Minutes

13. Consider and Vote to Approve or Not Approve the Appointments, Resignations and Employment Recommendations Listed on Exhibit A of the Agenda. 

14. ADJOURNMENT

14.A. Vote to Adjourn (Action)