June 13, 2024 at 11:30 AM - Regular Meeting
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I. Meeting Called to Order/ Welcome
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I.A. Call to order and record members present and absent
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I.B. Invocation
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II. Introduction of Guests
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II.A. Briefings/Recognition
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III. Proposed Non-Action Items:
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III.A. FY25 Budget Presentation
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III.B. Superintendent’s Report
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III.C. Board Member Reports
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IV. Proposed Consent Agenda
All of the following items, which concern items of routine nature normally approved/accepted at Board meetings, will be approved/accepted by one vote unless any Board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items: |
IV.A. Financial Reports and Recommendations
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IV.A.1. Treasurer(s) Reports & Recommendations
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IV.A.2. Encumbrance Orders 2023-2024
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IV.A.2.a. General Fund - $1,731,409.49
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IV.A.2.b. General Fund Salaries - $43,339.43
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IV.A.2.c. Building Fund - $137,237.99
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IV.A.2.d. G & E Funds - $3,351.62
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IV.A.2.e. Grant Fund - $50,100.00
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IV.A.3. Budget Amendment(s): #12
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IV.A.4. Activity Fund/PELL Grant Reports
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IV.B. Previous Meeting Minutes: May 9, 2024 - Regular Board Meeting
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IV.C. Request(s) for Out-of-State:
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IV.C.1. Board Members (5)
ACTE Vision 2024 Conference December 4-7, 2024 San Antonio, TX Estimated Cost: $2,206.00 (each)
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IV.C.2. Superintendent, Executive Assistant
ACTE Vision 2024 Conference December 4 - 7, 2024 San Antonio, TX Estimated Cost: $2,016.00 (each)
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IV.C.3. Instructors (2-TBD)
ACTE Vision 2024 Conference December 4 - 7, 2024 San Antonio, TX Estimated Cost: $2,016.00 (each)
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IV.C.4. Chelsi Rateliff
ASBO International Annual Conference September 17-21, 2024 Nashville, TN Estimated Cost: $3,544.00
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IV.D. Date/Time/Place for Next Board of Education Meeting(s)-Regular Meeting on July 11, 2024, @ 11:30 a.m. at the SouthernTech Main Campus, Bob Thomason Board Room
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V. Proposed Board Action Items:
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V.A. Discussion and possible board action to approve the budget for 2024-2025
1. Notice of Public Hearing 2. School Budget Financing Plan, 2024-2025
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V.B. Discussion and possible board action to approve the resolution to join the Oklahoma Schools Insurance Group (OSIG)
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V.C. Discussion and possible board action to approve the FY 24-25 Certificate and Municipal Order(s), as follows:
1. Carter County 2. Garvin County 3. Jefferson County 4. Johnston County 5. Love County 6. Murray County 7. Stephens County |
V.D. Discussion and possible board action to approve the Stephens County Agreement (Pro-Rate Share of Interest)
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V.E. Discussion and possible board action to approve the proposed acceptance of bus lease extension
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V.F. Discussion and possible board action to approve the purchase of a 2024 Toyota Sienna XLE, VIN: 5TDYRKEC9RS24D084 from Toyota of Ardmore for $48,156.00
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V.G. Discussion and possible board action to approve the purchase of a school bus for CDL Class B training, not to exceed $85,000.00
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V.H. Discussion and possible board action to approve the proposed Oil & Gas Lease(s), as follows:
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V.H.1. Stephens County
Section 14-1S-4W SE/4 SE/4 SE/4 containing 10.00 acres .18229 net mineral acres BELOW THE BASE OF THE WOODFORD FORMATION
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V.H.2. Stephens County
Section 23-1S-4W E/2 NE/4 NE/4, SW/4 NE/4 NE/4, N/2 SE/4 NE/4, SW/4 SE/4 NE/4, S/2 SW/4 NE/4, NW/4 SE/4, W/2 NE/4 SE/4 and SE/4 NE/4 SE/4 containing 150.00 acres 2.73437 net mineral acres BELOW THE BASE OF THE WOODFORD FORMATION
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V.I. Discussion and possible board action to approve the following for the Aviation Program:
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V.I.1. Purchase of an Avionics Trainer with PFD Flight Director AV22 - AvoTek for $57,400.00
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V.I.2. Purchase of two (2) - PT6A Tear Down Engines E45 for $82,335.00
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V.I.3. Purchase of a Pratt & Whitney JT15D Turbofan Engine Test Cell E66 for $102,650.00
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V.J. Discussion and possible board action to approve the following for the HEO Program:
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V.J.1. Purchase of a Dump Truck, not to exceed $80,000.00
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V.J.2. Purchase two (2) metal shipping container covers (60ftx80ftx20ft) from Curv Co Steel Buildings for $44,930.00
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V.K. Discussion and possible board action to approve the FY25 SRO Contractual Agreement
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VI. Proposed Executive Session
Proposed Executive Session to discuss the termination(s), resignation(s), and employment of the positions listed below, including discussions of information. Title 25, Oklahoma Statutes Section 307 (B)(1). |
VI.A. Termination(s):
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VI.A.1. Makayl Stone, Esthetics Instructor (Temporary Employment Contract), effective June 30, 2024
2. Felecia Hendon, Cosmetology Instructor (Temporary Employment Contract), effective June 30, 2024 3. Marty Waters, HEO Instructor (Temporary Employment Contract), effective June 30, 2024 |
VI.B. Resignation(s):
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VI.B.1. Melissa Willis, Administrative Assistant, effective June 30, 2024
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VI.C. Employment, as follows:
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VI.C.1. Re-hires:
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VI.C.1.a. All full-time and part-time employees for the 2024-2025 school year as listed on Attachment A
b. Janet Asbury, AEFL Adjunct Instructor, re-hire for FY25 c. Tresa Kagan, AEFL Adjunct Instructor, re-hire for FY25 d. Maverick McClendon, AEFL Adjunct Instructor, re-hire for FY25
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VI.C.2. Proposed Cost of Living/Salary Adjustments/Contracts for Regular Full-Time and Part-Time positions
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VI.C.3. New Hires:
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VI.C.3.a. Xavier Akins, PT Temp General Labor, retroactive to May 28, 2024
b. Madison Torres, PT Temp General Labor, retroactive to May 28, 2024 c. Ryan Wall, PT Temp General Labor, retroactive to May 28, 2024 d. Tabitha Cummins, Custodian, retroactive to June 3, 2024 e. Crystal Yellowood-Nelson, Custodian, retroactive to June 3, 2024 f. Gary Kidd, Bus Driver/Grounds, retroactive to June 3, 2024 g. Scott Smith, Bus Driver/Grounds, retroactive to June 10, 2024 h. Cheri Dunn, WRO Employment & Job Coach, retroactive to June 10, 2024 i. Regan Bean, Cosmetology Instructor, effective July 1, 2024 j. Teri Tolbert, Bus Driver/Grounds, effective July 1, 2024 |
VI.C.4. Adjunct Instructors:
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VI.C.4.a. Thomas Hefley, Industrial Maintenance, Mechanical, Emergency Medical Responder, CPR/First, effective June 13, 2024
b. Tim Miller, Industrial Maintenance, Electrical, PLC, effective June 13, 2024 |
VI.C.5. Reassignments/Contract Changes:
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VI.C.5.a. April Salazar, from Food Service Assistant to WRO Program Support Administrative Assistant, retroactive to June 1, 2024
b. Juanette Smith, from Empower Administrative Assistant to Inventory Control Clerk, effective July 1, 2024 c. Dawn Garrison, from Contractor Safety Administrative Assistant to WED Administrative Assistant, effective July 1, 2024 d. Lindsey Johnson, from Contractor Safety Administrative Assistant to WED Administrative Assistant, effective July 1, 2024 e. Lyndsey Wallace, from Administrative Assistant-Assessment Center to WED Administrative Assistant, effective July 1, 2024 f. Ed Edington, from Bus Driver/Grounds to Maintenance, effective July 1, 2024 g. Deland Woods, from Bus Driver/Grounds to Maintenance, effective July 1, 2024 h. Brad Bentley, from Client Services Coordinator to Marketing Coordinator, effective July 1, 2024 i. Linda Sullivan, from Accounting Clerk to Accounting Specialist, effective July 1, 2024 |
VI.D. Vote to convene or not convene into Executive Session
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VI.E. Acknowledgment of Board's Return to Open Session
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VI.F. Statement of minutes of executive session
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VII. Proposed Personnel Action Items
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VII.A. Discussion and possible board action to approve the termination(s) of:
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VII.A.1. Makayl Stone, Esthetics Instructor (Temporary Employment Contract), effective June 30, 2024
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VII.A.2. Felecia Hendon, Cosmetology Instructor (Temporary Employment Contract), effective June 30, 2024
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VII.A.3. Marty Waters, HEO Instructor (Temporary Employment Contract), effective June 30, 2024
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VII.B. Discussion and possible board action to approve the resignation(s) of:
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VII.B.1. Melissa Willis, Administrative Assistant, effective June 30, 2024
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VII.C. Discussion and possible board action to approve the following employment:
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VII.C.1. Re-hires:
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VII.C.1.a. All full-time and part-time employees for the 2024-2025 school year as listed on Attachment A
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VII.C.1.b. Janet Asbury, AEFL Adjunct Instructor, re-hire for FY25
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VII.C.1.c. Tresa Kagan, AEFL Adjunct Instructor, re-hire for FY25
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VII.C.1.d. Maverick McClendon, AEFL Adjunct Instructor, re-hire for FY25
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VII.C.2. Proposed Cost of Living/Salary Adjustments/Contracts for Regular Full-Time and Part-Time positions
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VII.C.3. New Hires:
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VII.C.3.a. Xavier Akins, PT Temp General Labor, retroactive to May 28, 2024
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VII.C.3.b. Madison Torres, PT Temp General Labor, retroactive to May 28, 2024
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VII.C.3.c. Ryan Wall, PT Temp General Labor, retroactive to May 28, 2024
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VII.C.3.d. Tabitha Cummins, Custodian, retroactive to June 3, 2024
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VII.C.3.e. Crystal Yellowood-Nelson, Custodian, retroactive to June 3, 2024
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VII.C.3.f. Gary Kidd, Bus Driver/Grounds, retroactive to June 3, 2024
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VII.C.3.g. Scott Smith, Bus Driver/Grounds, retroactive to June 10, 2024
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VII.C.3.h. Cheri Dunn, WRO Employment & Job Coach, retroactive to June 10, 2024
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VII.C.3.i. Regan Bean, Cosmetology Instructor, effective July 1, 2024
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VII.C.3.j. Teri Tolbert, Bus Driver/Grounds, effective July 1, 2024
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VII.C.4. Adjunct Instructors:
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VII.C.4.a. Thomas Hefley, Industrial Maintenance, Mechanical, Emergency Medical Responder, CPR/First, effective June 13, 2024
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VII.C.4.b. Tim Miller, Industrial Maintenance, Electrical, PLC, effective June 13, 2024
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VII.C.5. Reassignments/Contract Changes:
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VII.C.5.a. April Salazar, from Food Service Assistant to WRO Program Support Administrative Assistant, retroactive to June 1, 2024
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VII.C.5.b. Juanette Smith, from Empower Administrative Assistant to Inventory Control Clerk, effective July 1, 2024
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VII.C.5.c. Dawn Garrison, from Contractor Safety Administrative Assistant to WED Administrative Assistant, effective July 1, 2024
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VII.C.5.d. Lindsey Johnson, from Contractor Safety Administrative Assistant to WED Administrative Assistant, effective July 1, 2024
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VII.C.5.e. Lyndsey Wallace, from Administrative Assistant-Assessment Center to WED Administrative Assistant, effective July 1, 2024
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VII.C.5.f. Ed Edington, from Bus Driver/Grounds to Maintenance, effective July 1, 2024
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VII.C.5.g. Deland Woods, from Bus Driver/Grounds to Maintenance, effective July 1, 2024
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VII.C.5.h. Brad Bentley, from Client Services Coordinator to Marketing Coordinator, effective July 1, 2024
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VII.C.5.i. Linda Sullivan, from Accounting Clerk to Accounting Specialist, effective July 1, 2024
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VII.D. Discussion and possible board action to approve the authorization of:
1. Superintendent Dr. Eric L. Ward as the 2024-2025 Fiscal Agent for all Federal and State Programs, including E-Rate and Child Nutrition Fund, Bond Fund, General Fund, Building Fund, Activity Fund; all other School Programs and Activities not listed, and Purchasing Agent for Southern Oklahoma Technology Center Independent School District 2. Angela Young as Encumbrance Clerk 3. Linda Sullivan as Activity Fund Custodian 4. Karen Nail as Minutes Clerk 5. Angela Baker as Treasurer 6. Chelsi Rateliff as Assistant Treasurer |
VIII. New Business
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IX. Adjourn
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