September 11, 2025 at 11:30 AM - Regular Meeting

I. Meeting Called to Order/ Welcome

I.A. Call to order and record members present and absent

I.B. Invocation

II. Introduction of Guests

II.A. Briefings/Recognition

II.B. Public Participation

III. Proposed Non-Action Items:

III.A. Martha Haas w/Graybill/Haas (2024-2025 Oil & Gas Report)

III.B. Administrative Report - Estimate of Needs

III.C. Superintendent’s Report

III.D. Board Member Reports

IV. Proposed Consent Agenda

All of the following items, which concern items of routine nature normally approved/accepted at Board meetings, will be approved/accepted by one vote unless any Board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:

IV.A. Financial Reports and Recommendations

IV.A.1. Treasurer(s) Reports & Recommendations

IV.A.2. Encumbrance Orders 2025-2026

IV.A.2.a. General Fund - $345,094.59

IV.A.2.b. General Fund Salaries - $179,372.61

IV.A.2.c. Building Fund - $47,549.99

IV.A.2.d. G & E Funds - $5,537.90

IV.A.2.e. Capital Projects - $254,961.65

IV.A.3. Budget Amendment(s): #3

IV.A.4. Activity Fund/PELL Grant Reports

IV.A.5. Activity Fund Transfers

IV.B. Previous Meeting Minutes: 

IV.B.1. August 14, 2025 - Regular Board Meeting

IV.B.2. August 27, 2025 - Special Board Meeting

IV.C. Request(s) for Out-of-State:

IV.C.1. Amanda Shatwell & Lisa Chronister
ATI Nurse Educator Summit
Tucson, AZ
April 26 - 29, 2026
Estimated Cost: $2,630.00 (each)

IV.C.2. Robby Adams & Jared Trotts
International Builders Show
Orlando, FL
February 16 - 20, 2026
Estimated Cost:  $2,700.00 (each)

IV.D. Travel Claim Reimbursement(s)

IV.D.1. Bill Coleman

IV.D.2. Georganne Westfall

IV.D.3. Jack Jones

IV.D.4. Brian McDaniel

IV.E. Date/Time/Place for the Next Board of Education Meeting — Regular Meeting on October 9, 2025, @ 11:30 a.m. at the SouthernTech Main Campus, Bob Thomason Board Room

V. Proposed Board Action Items:

V.A. Discussion and possible board action to approve the 2025–2026 Committees

V.B. Discussion and possible board action to approve the proposed inventory surplus

V.C. Discussion and possible board action to approve revisions to policy DA.

V.D. Discussion and possible board action to approve new policy ER - Hazing

V.E. Discussion and possible board action to approve the Part-Time Dental Hygiene Clinic Instructor job description

V.F. Discussion and possible board action to approve the Licensed Electrician job description

V.G. Discussion and possible board action to approve the 2025-2026 Marketing Plan

V.H. Discussion and possible board action to approve the renewal of the VR Headsets/System in the amount of $45,800.00 (reimbursed by Perkins Grant)

VI. Proposed Executive Session
Proposed Executive Session for the purpose of discussing the termination(s),  resignation(s), and employment of the positions listed below, including discussions of information, the disclosure of which would violate confidentiality requirements of State and/or Federal Law, as authorized by Title 25, Oklahoma Statutes Section 307 (B)(1) and (B)(7).

VI.A. Termination:

VI.A.1. Keontray Smithers, Maintenance, effective September 2, 2025

VI.B. Employment, as follows:

VI.B.1. Health Adjunct Instructor

VI.B.2. MicroSoft Leadership Adjunct Instructor

VI.B.3. Law Enforcement Adjunct Instructor

VI.B.4. Accounting Adjunct Instructor

VI.B.5. Excel, Quickbooks, Microsoft, Google Adjunct Instructor

VI.B.6. Gunsmith, Machinist Adjunct Instructor

VI.B.7. Substitute Instructor

VI.C. Vote to convene or not convene into Executive Session

VI.D. Acknowledgment of Board's Return to Open Session

VI.E. Statement of minutes of executive session

VII. Proposed Personnel Action Items

VII.A. Discussion and possible board action to approve the termination of:

VII.A.1. Keontray Smithers, Maintenance, effective September 2, 2025

VII.B. Discussion and possible board action to approve the following employment:

VII.B.1. Health Adjunct Instructor

VII.B.2. MicroSoft Leadership Adjunct Instructor

VII.B.3. Law Enforcement Adjunct Instructor

VII.B.4. Accounting Adjunct Instructor

VII.B.5. Excel, Quickbooks, Microsoft, Google Adjunct Instructor

VII.B.6. Gunsmith, Machinist Adjunct Instructor

VII.B.7. Substitute Instructor

VIII. New Business

IX. Adjourn