March 14, 2024 at 11:30 AM - Regular Meeting

I. Meeting Called to Order/ Welcome

I.A. Call to order and record members present and absent

I.B. Invocation

II. Introduction of Guests

II.A. Briefings/Recognition

II.B. Public Participation

III. Proposed Non-Action Items:

III.A. Auditor's Report

III.B. Superintendent’s Report

III.C. Personnel Contract Discussion

III.D. Board Member Reports

IV. Proposed Consent Agenda

All of the following items, which concern items of routine nature normally approved/accepted at Board meetings, will be approved/accepted by one vote unless any Board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:

IV.A. Financial Reports and Recommendations

IV.A.1. Treasurer(s) Reports & Recommendations

IV.A.2. Encumbrance Orders 2023-2024

IV.A.2.a. General Fund - $377,462.14

IV.A.2.b. General Fund Salaries - $63,108.46

IV.A.2.c. Building Fund - $56,716.52

IV.A.2.d. G & E Funds - $8,401.51

IV.A.2.e. Grant Fund - $3,465.35

IV.A.3. Budget Amendment #9

IV.A.4. Activity Fund/PELL Grant Reports

IV.B. Previous Meeting Minutes:

IV.B.1. February 8, 2024 - Regular Board Meeting

IV.B.2. February 8, 2024 - Special Board Meeting

IV.C. Request(s) for Out-of-State:

IV.C.1. Kristal McCathern
Region IV Conference 
Albuquerque, NM
April 16-19, 2024
Estimated Cost: $486.00
 

IV.D. Date/Time/Place for Next Board of Education Meeting(s)-Regular Meeting on April 11, 2024, @ 11:30 a.m. at the SouthernTech Main Campus, Bob Thomason Board Room

V. Proposed Board Action Items:

V.A. Discussion and possible board action to approve the purchase of furniture needed for the aviation shop classrooms and storage areas, not to exceed $250,000.00

V.B. Discussion and possible board action to approve the following equipment for the Aviation Program:

V.B.1. E-18-O-320 Shop Engine (teardown trainer)(4) - $10,021.00 each for a total of $40,084.00

V.B.2. E61-O-320 Engine Test Cell - $29,337.00

V.B.3. E43 - EICAS PT6 RUNABLE W/EICAS - $119,265.00

V.B.4. E47-PT6A R&R Turbine Engine - $63,035.00

V.B.5. AV22 - Avioniocs Trainer - $44,950.00

V.B.6. AS66-Heater & AC System Trainer - $29,305.00

V.B.7. AS79-Air Cycle Air Conditioning System - $37,475.00

V.B.8. AE42-D24SS-Electrical Trainer 28 Volt - $45,297.00

V.B.9. AE42-12D-Elect System Dual 12 Volt - $26,415.00

V.B.10. E45-PT6A tear down/build up engine (4) - $40,220.00 each for a total of $160,880.00

V.B.11. E66-JT15D Runnable Turbo Fan Engine/Test Stand - $131,395.00

V.C. Discussion and possible board action to approve the cost of work, material, and equipment necessary for the removal and delivery of aircraft fuselage and assorted parts of donated aircraft, totaling $36,347.85

V.D. Discussion and possible board action to approve the purchase of a school bus for CDL Class B training, not to exceed $60,000

V.E. Discussion and possible board action to approve a three-year vehicle lease agreement including a 1-year opt-out clause with Midwest Bus Sales, Inc. beginning July 1, 2024, for the following:
Six (6) 2025 71-passenger buses ($29,500 per year/mileage rate of 25,000 miles/year per bus or a combined total of 75,000 miles for the three-year lease period)
 

V.F. Discussion and possible board action to approve the vehicle lease agreements with Midwest Bus Sales, Inc. for the following:

1.  Two (2) 2023 71-passenger buses ($18,500 per year/mileage rate of 25,000 miles per year .50 overage)
2.  One (1) 2024 65+0 passenger Thomas C2 lift bus ($32,500 per year/mileage rate of 25,000 per year or a combined total of 75,000 over a three-year lease period)

V.G. Discussion and possible board action to approve HR and Finance Intern Job Description

V.H. Discussion and possible board action to approve Marketing Department Staffing and Job Descriptions

V.I. Discussion and possible board action to approve Work Ready Oklahoma Staffing and Job Descriptions

V.J. Discussion and possible board action to approve the agreement for pro-rata share of interest with Jefferson County Treasurer for fiscal year 2024-2025

V.K. Discussion and possible board action to approve Policy EG - General Student Policies 

V.L. Discussion and possible board action to approve Jenkins & Kemper, CPAs, P.C. as the contracting auditing firm to cover the 2023-2024 fiscal year beginning July 1, 2023, and ending June 30, 2024

VI. Proposed Executive Session
Proposed Executive Session for the purpose of discussing the employment and resignation(s) of the positions listed below, including discussions of information.  Title 25, Oklahoma Statutes Section 307 (B)(1).

VI.A. Resignations:
1.  Paul Coffman, Maintenance, effective June 30, 2024
2.  Rita Henley, Administrative Assistant/Attendance Clerk, effective June 30, 2024

VI.B. Employment, as follows:
1.  Janet Asbury, change contract hours from 495 to 995, retroactive to January 11, 2024
2.  Kenneth Shade, adjunct the following endorsement areas for EmPower Program Students, retroactive to August 1, 2023: Biology, Life Sciences, Physical Science, Earth/Space Science, Environmental Science, Psychology, Sociology, Fine Arts, World Languages, Fitness and Health Education, Humanities, Speech and Communications, Visual Arts, Industrial Arts Technology
3.  Tresa Kagan, adjunct the following endorsement areas for EmPower Program Students, retroactive to August 1, 2023: America/US History, Psychology, Sociology, Oklahoma History, Government, Geography, Fine Arts, World Languages, Fitness and Health Education, Humanities, Speech and Communications, Visual Arts, Industrial Arts Technology
4.  Mike Martin, Assistant Superintendent, effective July 1, 2024

VI.C. Re-assignment/Salary Adjustment:
1.  Erica Gay, from Marketing Coordinator to Work Ready Oklahoma Director, effective April 1, 2024

VI.D. Vote to convene or not convene into Executive Session

VI.E. Acknowledgment of Board's Return to Open Session

VI.F. Statement of minutes of executive session

VII. Proposed Personnel Action Items

VII.A. Discussion and possible board action to approve the resignations of:

VII.A.1. Paul Coffman, Maintenance, effective June 30, 2024

VII.A.2. Rita Henley, Administrative Assistant/Attendance Clerk, effective June 30, 2024

VII.B. Discussion and possible board action to approve the following employment:

VII.B.1. Janet Asbury, change contract hours from 495 to 995, retroactive to January 11, 2024

VII.B.2. Kenneth Shade, adjunct the following endorsement areas for EmPower Program Students, retroactive to August 1, 2023: Biology, Life Sciences, Physical Science, Earth/Space Science, Environmental Science, Psychology, Sociology, Fine Arts, World Languages, Fitness and Health Education, Humanities, Speech and Communications, Visual Arts, Industrial Arts Technology

VII.B.3. Tresa Kagan, adjunct the following endorsement areas for EmPower Program Students, retroactive to August 1, 2023: America/US History, Psychology, Sociology, Oklahoma History, Government, Geography, Fine Arts, World Languages, Fitness and Health Education, Humanities, Speech and Communications, Visual Arts, Industrial Arts Technology 

VII.B.4. Mike Martin, Assistant Superintendent, effective July 1, 2024

VII.C. Discussion and possible board action to approve the following re-assignment/salary adjustment:

VII.C.1. Erica Gay from Marketing Coordinator to Work Ready Oklahoma Director, effective April 1, 2024

VIII. New Business

IX. Adjourn