January 12, 2022 at 5:00 PM - Regular Meeting
Agenda |
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1. CALL TO ORDER / ROLL CALL
Description:
Members present, members absent, staff members present
Discussion:
Amy, Renee, Jacob, Kevin (joined virtually), Alan, Zach, Coby
Todd, Harold, Thance, Barbara, Valeie, Kelli, Angie, RaeAnn, Patty, Jacob Jason Pool, John Martin, Jeff Gulbas, Post Signal guy, 5:00 p.m. |
2. PLEDGES TO THE FLAGS
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3. INVOCATION
Discussion:
Jacob Williams
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4. RECOGNITIONS
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4.A. School Board Appreciation Month - Rising Above
Discussion:
Todd recognized the Board
ECC - Rising Above - hot air balloons and cookies ES - PPISD throw blanket MS - cross pen with PPISD HS - custom tumblers |
4.B. Employees of the Month
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4.B.1. Early Childhood Center - Courtney LaGrone; Elementary School - Megan Noland; Middle School - Cole Warren; High School - Ralene Harris
Discussion:
principals recognized - certificate for day off and award certificate
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5. PUBLIC COMMENT
Discussion:
No public comment
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6. CONSENT AGENDA ITEMS
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6.A. Discuss and Consider Minutes from December 8, 2021
Discussion:
Mispelling on Amy McEvoy's name
Amy - Zach 7-0 Minutes Amy - Alan - statement of impact 7-0 |
6.B. Statement of Impact with Harmony Public School - North Texas
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7. INFORMATION REPORTS AND PRESENTATIONS
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7.A. Accountability Update
Discussion:
Mrs. Morgan out sick will revisit this in February
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7.B. SRO Reports
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7.C. Superintendent's Report
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7.C.1. COVID Update
Discussion:
uptick in the number of kids out sick - gave totals and percentages.
student not as bad as the faculty and staff are out sick. Discussed absences and the fill rate by subs - not able to get subs so principals are having to scramble for coverage. Discussion made after speaking with the administration about shut down. Two days will give a total of five. Shut down Thursday and Friday coupled with Monday's holiday will give students and staff 5 days. Not turning to virtual instruction during these two days. Will continue to monitor. |
7.C.2. Benchmarks
Discussion:
Kevin had inquired previously regarding benchmarks. Those will be reported upon in February.
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7.C.3. Enrollment
Discussion:
1440 - up 91 (look at the dates) budget built on
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8. DISCUSSION AND ACTION ITEMS
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8.A. Discuss and Consider Construction Manager at Risk Company Selection for Bond Related Maintenance and Repairs
Presenter:
Dr. Harold Colson
Discussion:
in packet - document - background - in November CMR was approved - step 1 sent out RFQ, step 2
Crossland, Balfour, Pogue, Selection committee - selected three firms to interview; did detailed scoring of each company. Crossland, BTC and Balfour - then step 2 - fee proposals; scored and ranked - BTC had the highest composite score. Recommendation is BTC as the top ranked proposer for CMR - Alan, what was it that set BTC apart from everyone else? Dr. Colson felt like that they offered the best for pilot Point - allot of renovation experience and have been around 40 years. Have done work of the similar size, value, they have worked with VLK architects also. Coby - Alan 7-0 |
8.B. Discuss and Consider Purchase of District Police Department Vehicles
Presenter:
Dr. Harold Colson
Discussion:
Dr. Colson - visited with Prosper ISD's police department to ask for guidance - sent list of vendors that are vetted and on cooperatives.
Providing quotes for vehicles for police cars - with the vehicle, there comes kits for additional add-ons and outfits. Running list of estimated costs for the vehicles and outfits. 2 chargers; 1 durango When would the district take possession? Kevin asked Amy - Zach 7-0 |
8.C. Discuss and Consider Bus Purchase
Discussion:
Formal proposal
2nd page - breakdown 5 Intercontinental bus 2023 Looked at 3 year plan; 5 year plan and the 7 year plan - wanted to make sure that district had a manageable payment; try to save the taxpayer money with unnecessary interest payment. Recommendation is 5 buses on the 5 year plan. Will be on a next year PO - so we can take possession in the next fiscal year. Coby questioned the reason why we didn't consider the 3 year plan? Wanted to make sure that the district could manage the payment with the unknowns that are out there. There is no early payoff penalty so if the district has additional money, we can pay off the purchase early. Coby motion for 5 year plan - Amy 7-0 |
8.D. Discuss and Consider Adult Meal Price Increase
Presenter:
Dr. Harold Colson
Discussion:
Dr Colson - typically student increases but TDA and USDA has determined that adult prices need to be brought to the Board also. New Adult calculator shows that PPISD adults meals are a little lower than what is what needed.
Result of a TDA review that the district went through in October. TDA wants to make sure that the district is not subsidizing the meals with the funds. Portion are a little larger. Amy - Zach 7-0 |
8.D.1. Discuss and Consider Policy Update 118
Presenter:
Dr. Harold Colson
Discussion:
Update 118 - 12 policy modifications.
Amy - Coby 7-0 |
8.E. Discuss and Consider an Order Authorizing the Issuance of Unlimited Tax School Building Bonds; Levying an Annual Ad Valorem Tax for Such Bonds; and Enacting Other Provisions Relating to the Subject
Presenter:
Mr. Todd Southard
Discussion:
Southard to John Martin - Hilltop Securities and Jeff Gulbas bond counsel.
Michael Martin also. Interest rates are pretty volatile right now. May have a trickle down effect on the bond market. credit rating AA- ; excellent credit rating. End of day bonds sold at 2.56% Expect money in the bank February 17; Construction fund deposit right at 30 million Commended - good timing for the market. Well within the promised tax rate that was promised to the taxpayers. Question posed by Todd - still have 8 million left. Should we sell the bonds sooner than later - Mr. Martin opinion was to sell the bonds sooner. Alan - Kevin 7-0 |
8.F. Discuss and Consider Approval and Ratification of that Certain Commercial Contract - Unimproved Property between Pilot Point Independent School District, as Seller, and Reddy Estates, LLC, as Buyer, Regarding the Sale of a Surplus Tract of Land Being 1.347 Acres, More or Less, Located in the City of Pilot Point, Denton County, Texas Being Identified By the Denton County Appraisal District as ID #526766, and Authorize the Superintendent or His Designee to Execute All Documents Necessary to Consummate the Purchade, and Authorize the Board President to Execute the Deed to Sell the Property at Closing
Presenter:
Mr. Todd Southard
Discussion:
1.347 acres - funds from sale will to toward the cop cars
Amy - Zach 7-0 |
8.G. Discuss and Consider Approval of that Certain Commercial Contract of Sale between Sennett Kirk, III, in His Capacity as Trustee of the Clayton Dolan Skiles Trust, The Clayton Dolan Skiles Exempt Trust, The Claire Elizabeth Skiles Trust and the The Claire Elizabeth Skiles Exempt Trust, as Sellar, and Pilot Point Independent School District, as Purchaser, Regarding the Purchase of 130 Acres of Land, More or Less, Located on the west side of Pelzel Road in Denton County Texas and Authorize the Superintendent or his Designee to Execute the Purchase and Sale Agreement and all Documents Necessary to Consummate the Purchase
Presenter:
Mr. Todd Southard
Discussion:
Sennett Kirk $50,000 may possible used for HS site #2. $6 million total
Zach - Coby 7-0 |
8.H. Discuss and Consider Approving Out of District Transfer Fee Amount
Presenter:
Mr. Todd Southard
Discussion:
Do not have to change wording to the transfer policy; however, the current policy states that the Board has to set the fee. 2,500
Coby - Zach 6-1 (amy voting against) |
9. FINANCIAL SECTION
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9.A. Discuss and Consider Budget Amendments
Discussion:
Updated budget amendment sheet at places. First section - employee benefits - compensation enhancement - to do clean up to functions
Mr. Balkema asked to move funds from contracted services to student travel due to increase in fees College Board membership fee - had to double up this year. ask about this... Coby - Alan 7-0 |
9.B. Discuss and Consider Donation Summary
Discussion:
2 donations from the Bearcat Club
1/2 the cost of football uniforms and softball uniforms Amy - Zach 7-0 |
9.C. Discuss and Consider Financial Reports
Discussion:
General Fund summary 9.3 million in received to date 13.1 million spent; however 5 million was spent for land.
Tax money is coming in. Taxpayers try to make payments by the end of the year for tax purposes. Cash Position by Bank Account - in good shape; Child nutrition looks healthy; however November and December payments to Aramark have not been paid - waiting for detailed documentation. Coby - Amy 7-0 |
9.D. Discuss and Consider Investment Report
Discussion:
ended 11/30/21 Investment Report
Book in system; Market value is what we have in the bank Comparison Bank depository bid will need to go out this year - packets sent out next month and bring recommendation to you in April or May Zach - Alan 7-0 |
9.E. Discuss Check Payment List
Discussion:
663,000 check payment list total for December
officials, tournament fees, band contest fees and rental of uhaul. DAEP renovations, Key Installation LLC, Cooke County Appraisal District, DCAD, GCAD; Denton County Elections, Grayson County Election repairs to the cooling tower???? Question by Renee - Climatech |
10. CLOSED SESSION
Discussion:
Budget Calendar
would like to have last two calendars in April and will set days for budget workshops - will revisit this next month and set dates. 6:20 p.m. |
10.A. Texas Government Code § 551.072 - Deliberation regarding real property; Texas Government Code § 551.074 - Considering the appointment, employment, evaluation, reassignments, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee; Texas Government Code §551.076 - Considering the deployment, specific occasions for, or implementation of, security personnel or devises; Texas Government Code § 551.082 - Considering discipline of a public school child, or complaint or charge against personnel; and Texas Government Code § 551.0821 - School Board; personally identifiable information about public school student
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10.A.1. Employment
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10.A.1.a. Superintendent Evaluation
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10.A.2. Resignations
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10.B. Consider and Take Possible Action for Matters Discussed in Closed Session
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10.C. Discuss and Consider Action on Superintendent Contract
Discussion:
8:j00 p.m.
Jacob - Amy 7-0 New Hire and resignation Amy approve the salary increase to 147500 and extend a one year contract Coby 7-0 |
11. ADJOURNMENT
Discussion:
Amy adjourn Coby 7-0 8:02
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