September 11, 2023 at 5:30 PM - Regular Meeting of the Welch Board of Education

1. Call to Order and Declaration of a Quorum

2. Pledge of Allegiance 

3. Public Participation

4. Principals' Reports

5. Superintendent's Report

6. Consent Agenda Items recommended for approval by a single vote.  Items may be voted on separately at the request of any board member.

6.A. Minutes of the August 7, 2023, Regular Board Meeting and September 11, 2023, Special Board Meeting

6.B. Treasurer's Report, Activity Fund Report, and status of all funds and investments

6.C. FY23 Warrants

1. General Fund
2. Building Fund

6.D. FY24 Purchase Orders

1. General Fund - 183-217
2. Building Fund - 35-41

6.E. FY24 Change Order
     General Fund #2024-11-186 - Wyandotte Public Schools
     From $420.00 to $609.81
     Additional Facility/Speaker Expenses for PD Training Day

6.F. FY24 Warrants

1. General Fund
2. Building Fund
3. Bond Fund

6.G. School Rental Requests as listed, any others at hand

6.H. Out-of-State Trip Requests:

1. Elementary to Joplin MO September 15, 2023
2. BITE to Joplin Mo November 9, 2023
3. FFA to Coffeyville KS Stockyards Cattle Grading, September 22, 2023

6.I. Fundraising Activities Requests as listed, any others at hand

1. Junior Class - Crush Pops, Jan-Feb; Christmas Candygrams Nov-Dec; Smoked Rib Sale Jan; 50/50 Raffle, Football and Basketball Homecomings; Powder Puff Game & Concessions, October 3; Sell Walking Tacos, Sept-Nov Home Football Games
2. HS Cheer, Harvest Days - Cake Walk October 21
3. Sophomore Class, Homecoming Shirts - September 12-18

7. Action Agenda - Individual items for discussion, consideration, and possible vote.  The Board may choose to take action on any item listed including motion to approve, motion to not approve, make a specific motion, take no action, table an item, or concur no action required.  Members may second a motion, cast a vote, or abstain.

7.A. Presentation from Jan Schilling, Patten & Odom, CPAs, PLLC Auditing firm, on the FY24 Estimate of Needs

7.B. Discussion, consideration, and action on the FY24 Estimate of Needs as prepared for Welch Public Schools

7.C. Discussion, consideration, and action on the FY24 Appropriations for Welch Public Schools

7.D. Discussion, consideration, and action on Open Transfer Student Capacity for 2nd Quarter

7.E. Discussion, consideration, and action on SY23-24 Athletic Event Admission Prices

7.F. Discussion, consideration, and action on SY23-24 Welch District Site Committee Members

7.G. Discussion, consideration, and action on a Lease Agreement for FY24 with Pitney Bowes for postage stamp equipment

8. Proposed Executive Session pursuant to OKLA. STAT. Title 25 § 307 (B)(1) & (7), (Supp.2002), to discuss the following items:

1. Certified Staff Extra Duty Contracts and Assignments
2. Athletic Extra Duty Contracts and Assignments
3. Execution of Certified Employment Contracts
4. Execution of Support Employment Contracts
5. Employment of Student A and Student B on a Work Study program through DRS

9. Action to Convene in Executive Session

10. Return to Open Session, President's Acknowledgement, Executive Session Minutes Compliance Announcement (Members Participating, Items Discussed, No Action Taken)

11. Discussion, consideration, and action regarding the employment, contracts, duties, and assignments for FY24 for the following:

1. Certified Staff Extra Duty Contracts and Assignments
2. Athletic Extra Duty Contracts and Assignments
3. Execution of Certified Employment Contracts
4. Execution of Support Employment Contracts
5. Employment of Student A and Student B on a Work Study Program through DRS

12. New Business

13. Vote to Adjourn