November 11, 2024 at 6:30 PM - Board of Education Regular Meeting
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1. CALL TO ORDER AND ROLL CALL
Rationale:
INDIVIDUALS WISHING TO ADDRESS THE BOARD WILL BE RECOGNIZED TO SPEAK AT THE BOARD TABLE. WHEN RECOGNIZED BY THE CHAIR, PLEASE STATE YOUR NAME BEFORE PROCEEDING WITH YOUR COMMENTS. A MAXIMUM TIME LIMIT OF 5 MINUTES WILL BE ALLOWED FOR EACH AUDIENCE UNLESS AN EXCEPTION IS GRANTED BY THE CHAIR.
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1.1. Open Meetings Act
Rationale:
A copy of the Open Meetings Act is posted in the Board Room. The Board may meet in Closed Session to consider issues including, but not limited to 1) strategy sessions with respect to collective bargaining, real estate purchases, or litigation; 2) discussion regarding deployment of security personnel or devices; 3) investigative proceedings regarding allegations or misconduct; or 4) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person or persons. The vote to hold a Closed Session shall be taken in open session and the subject matter and reason for the session shall be included in the motion. The motion and the vote of each member of the Board and the time when the session commenced and concluded shall be recorded in the minutes. If the motion passes, the President will restate on the record the limitation of the subject matter of the Closed Session.
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2. CONSENT SECTION
Rationale:
All matters listed under the Consent Section are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items. If discussion is desired, the item(s) will be considered at the end of the Consent Section.
Recommended Motion(s):
Motion to approve the consent section as presented passed with a motion by Board Member #1 and a second by Board Member #2.
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2.1. Legality of Meeting
Rationale:
Approve that all legal requirements have been met as to advance notice of this meeting to both individual Board Members and to the public. |
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2.2. Approval of Agenda
Rationale:
Approval of the agenda as published/revised. Note that items can be removed or amended from the published agenda at this time but additions can be made only through an emergency resolution.
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2.3. Minutes from Previous Meeting(s)
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2.4. Policy & Board Reports
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2.4.1. Option Enrollment
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2.4.2. Student Enrollment
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2.5. Personnel Reports
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2.5.1. Certified / Classified Monthly Personnel Report
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2.6. Business Reports
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2.6.1. Bill Listing
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2.6.2. Fund Reports
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2.7. Surplus/Salvage Items
Rationale:
Attachments:
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3. REPORT ITEMS
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3.1. FPS Foundation NCSA Region II Student Leadership Conference
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4. Business/Facility Items
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4.1. Audit Report
Rationale:
Erickson & Brooks will present and discuss the annual audit.
Recommended Motion(s):
Motion to accept the audit as presented passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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5. REPORT ITEMS
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5.1. FEA
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5.2. Update on Board Goal #3: Recruitment, Retention and Development of Employees - FPS Mentoring Program
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5.3. Update on Board Goal #1 Student Outcomes/Serve All Students - Welding Program
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6. ACTION ITEMS
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6.1. Board Items
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6.1.1. Board Policy Adoption
Rationale:
The Nebraska Unicameral approved and the Governor signed into law the The School Emergency Response Mapping Fund, as per Neb. Rev. Stat. § 79-3111 . The fund will allow school districts to apply for grants to electronically map all school facilities internally and externally providing first responders with critical information related to utilities, control panels, shut-offs, emergency equipment, etc. The District has worked with a vendor to secure pricing and is completing the grant paperwork. The grant is funded at a 75% State/25% School District split. A requirement of the grant is to adopt an Emergency Response Mapping policy. The Perry Law firm has provided a draft policy and have recommended that the Board of Education consider adopting the policy and implementing it subject to being awarded the grant. The Board of Education Policy Committee met on November 6, 2024 and recommended moving the policy forward for consideration by the Board of Education, waiving first reading.
Recommended Motion(s):
Motion to approve Policy 3241 Emergency Response Mapping waiving second reading with implementation subject to being awarded a Nebraska School Emergency Response Mapping Grant passed with a motion by Board Member #1 and a second by Board Member #2.
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6.2. Elementary/Secondary Items
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6.2.1. Donation Requests
Rationale:
The district has received two donation requests:
1. RVR Bank has recently donated $5,000 to the District's subscription of Remind. The Remind donation will flow through the FPS Foundation. 2. An anonymous donor would like to donate two pieces of cardio equipment to the FHS Weight Room. This equipment will aid in the training of long-distance runners and be available for all students to use. The cost of the donated equipment is $3,983.
Recommended Motion(s):
Motion to approve a $5,000 donation from RVR Bank and a $3,983 donation from an anonymous donor passed with a motion by Board Member #1 and a second by Board Member #2.
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6.2.2. Out-of-State Travel Request - FHS JAG
Rationale:
See attachment
Recommended Motion(s):
Motion to approve out-of-state travel request for an FHS JAG student to travel to Washington D.C. December 4-8, 2024 passed with a motion by Board Member #1 and a second by Board Member #2.
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6.2.3. Calendar Parameters 2025-2026
Rationale:
See attachment
Recommended Motion(s):
Motion to approve the 2025-2026 calendar parameters passed with a motion by Board Member #1 and a second by Board Member #2.
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6.2.4. FHS Fundraising Plan
Rationale:
Scott Anderson will present information regarding a proposed fundraising plan for Fremont High School.
Recommended Motion(s):
Motion to approve the fundraising plan as presented passed with a motion by Board Member #1 and a second by Board Member #2.
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6.3. Curriculum and Instruction Items
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6.4. Personnel Items
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6.5. Business/Facility Items
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6.5.1. PowerSchool Employee Records/PowerSchool Perform License and Subscription
Rationale:
The Fremont Human Resources and Business Offices are moving to digitize onboarding paperwork and simplify management tasks. PowerSchool Employee Records allows for documents such as tax forms, direct deposit and benefits to be completed and shared electronically - saving time and redundancy. PowerSchool Perform will streamline and digitize the evaluation process. This process allows for electronic evaluation, tracking of evaluations and management of every staff evaluation district wide. This is a 36-month agreement with the initial 24-month term (1/25-12/26) of the license and subscription, services and setup/training cost being $59,248. The final year of the agreement has an annual fee of $32,963.13 running through 12/27 (fees will be subject to an annual uplift of 5%). The source of funds is the General Fund. The Board, by approving this contract with PowerSchool is approving the contract documents, and all associated documents related thereto according to the terms and conditions as on file with district records or such other or additional terms and provisions as negotiated and approved by the Associate Superintendent or a designee, and the Board is hereby delegating to and authorizing the Associate Superintendent or a designee to sign, execute, and deliver the contract documents and all such related documents, make all contract payments, and to take or cause to be taken any and all other action and sign any other documents as may be necessary to complete the transaction, and to administer, operate, and/or implement the contract and all associated documents related thereto on a day-to-day basis during this project as contemplated thereby, for and on behalf of this school district, and hereby designates the Executive Director of HR and Elementary Operations, or another person as selected by the Associate Superintendent or a designee from time to time as its program administrator under this agreement.
Recommended Motion(s):
Motion to approve the purchase of the PowerSchool systems as presented passed with a motion by Board Member #1 and a second by Board Member #2.
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6.5.2. Video Surveillance Storage System Upgrade
Rationale:
The District utilizes video equipment (cameras) at all facilities. As the use of these systems and their capabilities have expanded, the need for additional storage hardware was identified. Pricing was solicited from two vendors capable of providing the necessary hardware through State purchasing contracts and Sterling Computers Corp. of North Sioux City, South Dakota provided the most cost-effective solution. It is the recommendation of the administration to purchase three Dell PowerEdge R760 1U rack servers at a price not to exceed $51,359.77 with Sterling's NCPA Contract Dell 01-143 C000001072011 applied. The pricing includes delivery, configuration and 5-year warranty. The source of funds for this purchase is the General Fund. The Board, by approving this contract with Sterling Computers Corp. is approving the contract documents, and all associated documents related thereto according to the terms and conditions as on file with district records or such other or additional terms and provisions as negotiated and approved by the Associate Superintendent or a designee, and the Board is hereby delegating to and authorizing the Associate Superintendent or a designee to sign, execute, and deliver the contract documents and all such related documents, make all contract payments, and to take or cause to be taken any and all other action and sign any other documents as may be necessary to complete the transaction, and to administer, operate, and/or implement the contract and all associated documents related thereto on a day-to-day basis during this project as contemplated thereby, for and on behalf of this school district, and hereby designates the Director of Operations, or another person as selected by the Associate Superintendent or a designee from time to time as its program administrator under this agreement.
Recommended Motion(s):
Motion to approve the purchase of three Dell rack-based server storage systems, delivery, configuration and 5-year warranty at a price not to exceed $51,359.77 from Sterling Computers Corp passed with a motion by Board Member #1 and a second by Board Member #2.
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7. CLOSED SESSION
Recommended Motion(s):
Fremont Public Schools Board of Education is authorized by state statute to hold closed sessions. Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice. Motion to go into Closed Session passed with a motion by Board Member #1 and a second by Board Member #2.
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8. ADJOURNMENT
Recommended Motion(s):
Motion to adjourn passed with a motion by Board Member #1 and a second by Board Member #2.
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