January 12, 2022 at 6:00 PM - C.O.O.R. Intermediate School District Board of Education Meeting

1. Call to order & Roll Call
School Board Appreciation- Superintendent Petri

2. Opening Ceremonies
- Pledge of Allegiance 
- Mission Statement
C.O.O.R. ISD provides programs and services with our partners to support the current and emerging teaching and learning needs of our schools and communities.

3. Organization of the Board

3.A. Election of President for 2022
Nomination(s):

 

3.B. Election of Vice President for 2022
Nomination(s):
 

3.C. Election of Board Secretary for 2022
Nomination(s):
 

3.D. Election of Treasurer for 2022
Nomination(s):
 

3.E. Committee Member Selection
-Finance Committee (Reporting, Budgets, Grants, etc.)
-Buildings and Grounds Committee (including Equipment)
-Legislative/Strategic Planning Committee (Quarterly Goal Review)
-Policy Committee (new Administrative Guidelines)
-Personnel Committee (Wages, Contract Negotiation, etc.) 
-Evaluation of the Superintendent- Committee of the Whole

The 2021 committee list is attached for your reference.

4. Adopt the Agenda

5. Department Updates
-Career & Technical Education Department 
-Early Childhood Department 
-Instructional Services Department 
-Public Relations 
-R.O.O.C., Inc. 
-Social Media Report Card
-Special Education Department 
-Technology

6. Public Participation
-The public may submit comments by 3:30 PM
-The public may call 989-275-9575 and leave a voicemail by 3:30 PM, OR
-The public may attend the meeting in person.
-Individuals may speak for a maximum of 5 minutes. 
-Groups may speak for a maximum of 15 minutes.
 

7. Consent Agenda
(A single member's request shall cause an item on the Consent Agenda to be relocated as an Action Item, eligible for discussion and vote that evening.)

7.A. Approve minutes of previous meeting on Dec 8, 2021

7.B. Approval of Bills for December 2021 totaling $911,677.58

7.C. Approve Revenue & Expenditure Reports for December 2021

7.D. Approve an increase in mileage rate to $0.585 cents per mile to match the IRS rate as of Jan 1, 2022

7.E. Call Regular Meetings - Meeting dates to be posted for 2022:
February 9, 2022
March 9, 2022
April 13, 2022 at Houghton Lake Schools
May 11, 2022 - potential remote location
June 8, 2022
June 22, 2022 special meeting- budgets
July 13, 2022
Aug 10, 2022 - potential remote location
Sept 14, 2022- potential remote location
Oct 12, 2022 - potential remote location
Nov 9, 2022 
Dec 14, 2022
Jan 11, 2023

7.F. Appoint Designee for Posting of Public Notices
To appoint the Superintendent’s Secretary as designee responsible for implementing the public notice requirements of the Open Meetings Act.

7.G. Designate Recording Secretary
Appoint Rebecca Socia as Recording Secretary for the COOR Board of Education to be reimbursed for mileage at the current Board-approved rate, and per diem of $65.00 per meeting for the period of January 12, 2022 through January 11, 2023. 
 

7.H. Authorize Natalie Davis as signatory for the following agreements:
- Carl D. Perkins Application with the Michigan Department of Education-Office of Career & Technical Education (MDE-OCTE)
- All Fiscal Reports with OCTE in the Career and Technical Education Information System (CTEIS) 
 

7.I. Designate Bank Depositories Business Checking Accounts

7.J. Signing of Checks
That COOR and R.O.O.C., Inc. payroll business checking accounts require only one signature; Shawn Petri, Board President, or Treasurer are hereby authorized to sign all  checks. The General Fund business checking account requires only one signature.
 

7.K. Extend Retainer Agreement
To extend the retainer agreement at a cost of $2,500 and authorize the use of Thrun Law Firm, P.C. There is an increase of $100 from 2021.
 

7.L.

Approve Attendance at Conferences

That approval shall be given for any member of the Board of Education to attend the Governor’s Education Summit, NSBA’s Advocacy Institute, Northern Michigan School Legislative Association, as well as any conferences, trainings or meetings offered by the Michigan Association of School Boards, held in Michigan, for 2022. Approval includes associated expenses for travel, lodging, food and conference fees. Specific dollar amounts for costs of registration, lodging, travel, and meals must be also subsequently be approved by the board’s designee, the Superintendent.
 

7.M. Verify Current Newspapers of Record for C.O.O.R. ISD shall be: 

• Crawford County Avalanche
• Oscoda County Herald
• Ogemaw County Herald
• Houghton Lake Resorter

7.N. Approve Professional Dues / Memberships
To approve payment of dues to the attached list of professional organizations for the 2021 calendar year. 
 

7.O. Approve closing the C.O.O.R. ISD central office to the public, allowing staff to attend the following four events: All-staff Professional development Day August 23, COOR Educational Center Graduation, Career Tech commencement, and the CEC holiday party in December.    
 

7.P. Approve request from the Higgins Lake- Roscommon Chamber of Commerce to use the COOR Sledding Hill/Area for the WinterFest 2022 Cardboard Classic.  This event would be held on Saturday, February 19, 2022 at 10:00 a.m.  As in the past, the Chamber provides event insurance to covers this family-oriented community event.  

8. Action Items

8.A. Establish Board Per Diem for 2022
That a per diem allowance of $30.00 shall be granted to board members for attendance at board meetings, committee meetings, and those activities identified by board policy, or authorized duty, if the duty is authorized in advance by resolution of the board. The board president or designee will be allowed compensation equal to one regular meeting for meeting once per month with the superintendent to prepare an agenda for the regular meeting. (see Policy 2306)
 

8.B. Approve hourly rate increase of $2.35 per hour ("Provider Pay Increase") for direct care workers at ROOC, effective Jan 13, 2022 to September 30, 2022 based on the DHHS "premium pay authorization." The increase will be calculated down to the quarter-hour.

8.C. Approve increase to sub paraprofessional wages from the current $9.90 to $10.12 per hour effective January 1, 2022.  The minimum wage increased to $9.87.  In the past, COOR maintained sub parapros wages at 25 cents more than minimum wage.
 

8.D. Approve registration and expenses for the Superintendent or any interested Board Members to participate in the 2022 MASB Winter Institute taking place virtually from Friday, Feb 25th to Sunday, Feb 27th.  These are Live Online Webinars.

The cost is $90 for each session, except CBA 101 and Board President Workshops, which are $180 each.
Fri 8:30- 11:30, 12:30- 3:30
Sat 8:30- 11:30, 12:30- 3:30, 6:00- 9:00
Sun 8:30- 11:30, 12:30- 3:30

8.E. Ratify a contract with Fun First Therapy/ Michelle Lynn Therapy, PLC for a Speech Pathologist to provide services to students at Crawford-AuSable Schools for up to 20 hours per week from December 10, 2022 to June 30, 2023.

8.F. Approve overnight expenses for Superintendent Petri to attend the Michigan Negotiator's Association 2022 Spring Conference in Lansing on March 17-18, 2022.

8.G. Approve e-rate internet services contract extension with Merit for NMEC (Northern Michigan Electronics Consortium) 

8.H. Approve purchase of a used tractor to be used for maintenance & grounds for $25,000 from Mast Tractor Sales of Ohio.

9.
Information Items
New Hires: 
Alexis Ferguson, part-time CTE admin assistant, $16 per hour - She will be full-time when grant funds are awarded.
Kristin Morr full-time Gen Ed admin assistant, $16 per hour

Indeed.com statistics for 2021: 28 jobs posts, 163 applicants, 13 employees hired.
Terms for the following trustees will expire December 31, 2022 and may follow procedures to get on the ballot for re-election in November: 
Dr. Mangutz - six-year term
Nancy Persing - six-year term
Jim Gendernalik - partial term (2 yrs)
Brie Molaison - partial term (2 yrs)
   

10. Superintendent's Report
-ETS update
-CTE funding

11. Communications 
Superintendent Petri's request for evaluation in closed session

12. Public Participation- continued

13. Enter into closed session by request of the Superintendent for his annual evaluation. 
(list time)

14. Superintendent Evaluation

15. Return to Open Session

16. Approve the Superintendent’s Performance Evaluation as follows:
"The Board reviewed the legal requirements associated with the Superintendent Performance Evaluation Instrument and gives the Superintendent the following rating:
Regarding Section A: Governance & Board Relations - score: 
Regarding Section B: Stakeholder Relations - score: 
Regarding Section C: Employee Relations - score: 
Regarding Section D: Operations & Finance - score: 
Regarding Section E: Educational Leadership - score: 
Regarding Section F: Professional Practice Rating - score: 
Regarding Section G: Other Required Components - score: 
Regarding Section H: Summative Evaluation Score - score: 
Evaluation Rating: _____________ "

 

17. Adjournment