November 13, 2023 at 6:30 PM - Regular Meeting
Agenda |
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I. ROLL CALL - 6:00 P.M. - BOARD ROOM
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II. CLOSED SESSION - 6:00 P.M. - CONFERENCE ROOM
Description:
To discuss in closed session and to take action in open session:
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II.A. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees/coaches.
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II.B. The sale or purchase of securities, investments, or investment contracts. 5 ILCS 120/2(c)(7)
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II.C. Litigation that is probable or imminent.
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III. PLEDGE TO THE FLAG - 6:30 P.M. - BOARD ROOM
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III.A. APPROVE THE AGENDA
Description:
It is my recommendation that the Board approve the agenda for the regular meeting of the Board of Education of Wilmington Community School District No. 209-U, for Monday, November 13, 2023.
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IV. OPPORTUNITY FOR PUBLIC INPUT
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IV.A. Larry Heideman-Strategic Planning
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V. CONSENT AGENDA ACTION ITEMS
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V.A. Approval of Minutes
Description:
It is my recommendation that you approve the following minutes as presented:
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V.A.1. Approve Regular Meeting Minutes of October 16, 2023
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V.A.2. Approve Closed Meeting Minutes of October 16, 2023
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V.A.3. Approve Special Meeting Minutes of October 23, 2023
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V.B. Administrators' Reports
Description:
It is my recommendation that you approve the Building Principals', Technology Coordinator's, Curriculum Director's, and Superintendent's Reports, as presented.
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V.B.1. Building Principals' Reports
Description:
Mrs. Beth Norman
Mrs. Casey Orellano Mr. Adam Spicer Mr. Scott Maupin |
V.B.2. Technology Coordinator's Report
Description:
Mr. Mike McCormick
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V.B.3. Curriculum Director's Report
Description:
Dr. Matt Swick
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V.B.4. Superintendent's Report
Description:
Mr. Kevin Feeney:
1. Illinois Freedom of Information Act Report: None at this time. 2. School Report Card Overviews are attached. Full reports are available, and will be posted to the website. 3. Dates to Remember: Please see attachment 4. The preliminary 2024 IMRF rate is currently 12.62%. The final rate will be available sometime in November. 5. SOWIC notes. Please see attached. 6. Seven WHS students have been selected as Illinois State Scholars. Please see attachment. h. Fund Balances as of November 30, 2023: See attachment. |
V.C. Treasurer's Report
Description:
It is my recommendation that you approve the Treasurer's Report for the month of October, 2023, as presented.
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V.D. Bills and Payroll
Description:
It is my recommendation that you approve the bills and payroll for the month of November, 2023, as presented.
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V.E. Imprest Fund
Description:
It is my recommendation that you approve the Imprest Fund checks as presented, for the month of October, 2023.
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V.F. Monthly Financial Report
Description:
It is my recommendation that you approve the Monthly Financial Report as presented, for October, 2023.
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V.G. Student Activity Fund Reports
Description:
It is my recommendation that you approve the Student Activity Fund Reports as presented for October 2023.
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V.H. Additions to Substitute Lists for 2023-2024
Description:
It is my recommendation that you approve the additions to the 2023-2024 Substitute Support Staff Lists: None at this time.
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V.I. Fundraisers
Description:
It is my recommendation that you approve the following Fundraisers:
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V.J. Facility Use
Description:
It is my recommendation that you approve the following Facility Use Requests:
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V.K. Donations
Description:
It is my recommendation that you accept the following donations: None at this time.
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V.L. Sale or Disposal of Property No Longer Needed for School Purposes
Description:
Please see attachment.
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V.M. Approve Updates Made to Board Policies
Description:
It is Mr. Swick's recommendation that you approve updates to the following board policies; 2:260 Uniform Grievance Procedures, 5:10 Equal Employment Opportunity and Minority Recruitment, 5:20 Workplace Harassment Prohobited, 7:20 Harassment of Students Prohibited, 7:180 Prevention of and Response to Bullying, Intimidation and Harassment to reflect the following changes in employment titles; Nondiscrimination Coordinator from Matt Swick to Kevin Feeney, Title IX Coordinator from Kevin Feeney to Matt Swick, Complaint Managers from Venita Dennis to Beth Norman.
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V.M.1. 2:260 Uniform Grievance Procedure
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V.M.2. 5:10 Equal Employment Opportunity and Minority Recruitment
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V.M.3. 5:20 Workplace Harassment Prohibited
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V.M.4. 7:20 Harassment of Students Prohibited
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V.M.5. 7:180 Prevention of and Response to Bullying, Intimidation and Harassment
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V.N. Approve First Reading of Board Policies as Amended and Presented
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V.N.1. 2:20 - Powers and Duties of the Board of Education
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V.N.2. 2:120 - Board Member Development
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V.N.3. 2:200 - Types of Board of Education Meetings
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V.N.4. 2:220-E2 - Exhibit- Motion to Enter Closed Meeting
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V.N.5. 2:220 - E6 - Exhibit-Log of Closed Meeting Minutes
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V.N.6. 4:10 - Fiscal and Business Management
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V.N.7. 4:45 - Insufficient Fund Checks and Debt Recovery
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V.N.8. 4:60 - Purchases and Contracts
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V.N.9. 4:130 - Free and Reduced-Proce Food Services
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V.N.10. 4:130 - E - Exhibit- Free and Reduced-Price Food Services; Meal Charge Notification
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V.N.11. 4:160 - Environmental Quality of Buildings and Grounds
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V.N.12. 5:30 - Hiring Process and Criteria
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V.N.13. 5:190 - Teacher Qualifications
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V.N.14. 5:200 - Terms and Conditions of Employment Dismissal
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V.N.15. 5:220 - Substitute Teachers
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V.N.16. 5:250 - Leaves of Absence
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V.N.17. 5:330 - Sick Days, Vacation, Holidays and Leave
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V.N.18. 6:15 - School Accountability
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V.N.19. 6:50 - School Wellness
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V.N.20. 6:60 Curriculum Content
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V.N.21. 6:230 - Library Media Program
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V.N.22. 7:60 Residence
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V.N.23. 7:70 - Attendance and Trauncy
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V.N.24. 7:160 - Student Appearance
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V.N.25. 7:190 - Student Behavior
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V.N.26. 7:270 - Administering Medicines to Students
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V.N.27. 7:285 - Anaphylaxis Prevention; Response and Management Program
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V.N.28. 7:290 - Suicide and Depression Awareness and Prevention
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V.N.29. 8:30 - Visitors to and Conduct on School Property
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V.O. Approve Board Policies Undergoing 5-Year Review
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V.O.1. 2:280 - E - Exhibit-Board Member Code of Conduct
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V.O.2. 4:30 - Revenue and Investments
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V.P. Approve Scheduling the Truth-In-Taxation Hearing for December 11, 2023 at 6:15 p.m.
Description:
We are compiling information from the Assessors to prepare our 2023 levy. In order to make sure that we access all the dollars available to us, I am recommending that we hold a Truth-In-Taxation Hearing on December 11, 2023 at 6:15 p.m. The 2023 Estimated Levy and Calendar are included among the agenda attachments.
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V.Q. School Improvement Plans
Description:
It is my recommendation that you approve the School Improvement Plans for Bruning Elementary School, L.J. Stevens Intermediate School, Wilmington Middle School, and Wilmington High School.
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V.R. Approve the Intergovernmental Agreement - Grundy County Reciprocal Reporting Agreement
Description:
This is an annual agreement that we have with Grundy County allowing us to share information with them. It is my recommendation that you approve the Reciprocal Reporting Agreement with Grundy County.
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V.S. Approve Curriculum- Program of Studies for the 2024-2025 School Year
Description:
It is my recommendation that you approve the Wilmington High School Program of Studies for the 2024-2025 school year as submitted by Mr. Kevin Feeney and Mr. Scott Maupin.
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V.T. Authorize payment to Precision Control Systems
Description:
It is my recommendation that you authorize a payment in the amount of $655,560.50 to Precision Control Systems, upon receiving Grant money from Will County.
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V.U. Authorize annual renewal payment to ESIC
Description:
Mr. Feeney recommends that you authorize the annual renewal payment to Educational School Insurance Cooperative in the amount of $197,016.00, due by December 8, 2023.
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VI. OTHER ACTION ITEMS
Description:
There is a Motion to approve the following Consent Agenda Items as presented:
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VI.A. Approve Consent Agenda Items
Description:
It is my recommendation that you approve the Consent Agenda Items.
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VI.B. Personnel
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VI.B.1. Resignations or Terminations
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VI.B.1.a. One 8 hour, 12 month Bruning School Custodian
Description:
Mr. Feeney recommends that you accept the letter of resignation submitted by one Bruning School Custodian, effective November 1, 2023.
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VI.B.2. Retirements
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VI.B.2.a. One Superintendent of Schools
Description:
To approve the irrevocal notice of retirement submitted by one Superintendent of Schools, effective July 15, 2028.
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VI.B.3. Leaves of Absence
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VI.B.3.a. One Wilmington High School Chorus Teacher
Description:
Mr. Feeney recommends that you approve the FMLA request by one Wilmington High School Chorus Teacher that will tentatively take place starting January 4, 2024.
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VI.B.3.b. One WHS Cook
Description:
Mr. Feeney recommends you approve the request for FMLA submitted by a Wilmington High School Cook.
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VI.B.3.c. One WHS Daytime Custodian
Description:
Mr Feeney recommends that you approve the request for FMLA submitted by a Wilmington High School Daytime Custodian.
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VI.B.4. Reassignments
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VI.B.5. Recommendations for Employment
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VI.B.5.a. One WHS Volunteer Wrestling Coach
Description:
Mr. Feeney supports Mr. Goff's recommendation to employ one Volunteer Wrestling Coach at Wilmington High School for the 2023-2024 school year.
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VI.B.5.b. One Wilmington School District Permanent Substitute Teacher
Description:
Mr. Feeney recommends that you approve the employment of one Wilmington School District Permanent Substitute Teacher for the remainder of the 2023-2024 school year.
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VI.C. Approve Retirement Contract for Superintendent of Schools
Description:
To approve the retirement contract for one Superintendent of Schools, commencing July 1, 2024 and ending July 15, 2028.
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VI.D. To ratify a previously approved retirement date.
Description:
Mr. Feeney recommends that you approve the ratification of a previously approved retirement date for the Director of Facilities from June 30, 2025 to September 16, 2024.
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VI.E. Approve the formation of a new After-School Club at Stevens Intermediate School.
Description:
It is Mr. Feeney's recommendation that you approve Mrs. Orellano's request to form a new After-School Club at Stevens Intermediate School
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VI.F. Approve sponsor of new After-School club at Stevens Intermediate School
Description:
To approve a sponsor for the new club, "Girls on the Run", at Stevens Intermediate School for the 2023-2024 school year.
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VI.G. Approve Resolution 17-23; Designating Signatures on District Accounts and Investments
Description:
To approve the following signers on all accounts and investments as listed, and the requirement of two signatures on any activity fund check that is $1500 or more.
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VI.H. Approve Bid for Four-Year Farmland Lease
Description:
It is my recommendation that you accept a bid for a Cash Rent Lease of farmland owned by Wilmington School District 209U from Alan Stauffenberg for a four-year period beginning on January 1, 2024, and ending after the end of the Fall harvest of 2027.
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VI.I. Approve sale of 2022-2023 Building Trades House
Description:
Mr. Feeney recommends that you approve the offer submitted by Curt and Coleen Hansen in the amount of $375,500.00 for the purchase of the 2022-2023 Building Trades House located at 923 Winchester Green Dr.
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VII. DISCUSSION ITEMS - PRESIDENT'S PREROGATIVE
Description:
Board Policy - Stephanie Southall and C.J. Dziuban
Facilities Update/Construction Committee - Terry Anderson and Tim Cragg Foundation for Excellence - Handbook Committee - Lauren Kempes IASB Delegate/Legislative Liaison - Peggy Kunz Negotiations Committee - Terry Anderson and Peggy Kunz TAB/Leadership Committee - Terry Anderson Three Rivers Governing Board - Lauren Kempes WILCO Board of Control - Peggy Kunz |
VIII. CORRESPONDENCE
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IX. ADJOURN
Description:
To adjourn until the next regular meeting on Monday, December 11, 2023, at 6:30 PM. Closed session will begin at 6:00 PM.
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