May 8, 2023 at 6:30 PM - Regular Meeting
Agenda |
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I. ROLL CALL - 6:00 P.M. - BOARD ROOM
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II. CLOSED SESSION - 6:00 P.M. - CONFERENCE ROOM
Description:
To discuss in closed session and to take action in open session:
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II.A. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees/coaches.
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III. BUDGET WORKSHOP - 6:15 P.M. - BOARD ROOM
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IV. PLEDGE TO THE FLAG - 6:30 P.M. - BOARD ROOM
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V. APPROVE THE AGENDA
Description:
It is my recommendation that the Board approve the agenda for the regular meeting of the Board of Education of Wilmington Community School District No. 209-U, for Monday, May 8, 2023.
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VI. OPPORTUNITY FOR PUBLIC INPUT
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VII. CONSENT AGENDA ACTION ITEMS
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VII.A. Approval of Minutes
Description:
It is my recommendation that you approve the following minutes as presented:
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VII.A.1. Regular Meeting of April 17, 2023
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VII.A.2. Closed Meeting of April 17, 2023
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VII.A.3. Special Meeting of April 26 2023
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VII.A.4. Special Reorganization Meeting of April 26 2023
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VII.B. Administrators' Reports
Description:
It is my recommendation that you approve the Building Principals', Technology Coordinator's, Finance Director's, Curriculum Director's, and Superintendent's Reports, as presented.
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VII.B.1. Building Principals' Reports
Description:
Mrs. Beth Norman
Mrs. Venita Dennis Mr. Adam Spicer Mr. Scott Maupin |
VII.B.2. Technology Coordinator's Report
Description:
Mr. Mike McCormick
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VII.B.3. Finance Director's Report
Description:
Mrs. Lisa Hipes
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VII.B.4. Curriculum Director's Report
Description:
Mr. Kevin Feeney
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VII.B.5. Superintendent's Report
Description:
Dr. Matt Swick:
a. Illinois Freedom of Information Act Report: None at this time. b. Dates to Remember: Please see attachment c. As a reminder, the IASA,IASB, IASBO Joint Annual Conference is November 17-19, 2023 in Chicago. If you have not already signed up, please contact Stacy to do so. d. The preliminary 2024 IMRF Rate is 12.62%, and the final rate will be available later this year. e. SOWIC notes. Please see attached. f. Fund Balances as of April 30, 2023: See attachment. |
VII.C. Treasurer's Report
Description:
It is my recommendation that you approve the Treasurer's Report for the month of April, 2023, as presented.
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VII.D. Bills and Payroll
Description:
It is my recommendation that you approve the bills and payroll for the month of May, 2023, as presented.
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VII.E. Imprest Fund
Description:
It is my recommendation that you approve the Imprest Fund checks as presented, for the month of April, 2023.
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VII.F. Monthly Financial Report
Description:
It is my recommendation that you approve the Monthly Financial Report as presented, for April, 2023.
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VII.G. Student Activity Fund Reports
Description:
It is my recommendation that you approve the Student Activity Fund Reports as presented, for April, 2023.
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VII.H. Additions to the 2022-2023 Substitute Support Staff List
Description:
It is my recommendation that you approve the following additions to the 2022-2023 Support Staff Substitute List: There are none at this time.
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VII.I. Fundraisers
Description:
It is my recommendation that you approve the following Fundraisers:
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VII.J. Facility Use
Description:
It is my recommendation that you approve the following Facility Use Requests:
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VII.K. Donations
Description:
It is my recommendation that you accept the following donations:
None at this time. |
VII.L. Sale or Disposal of Property No Longer Needed for School Purposes
Description:
It is my recommendation that you approve the following items for sale or disposal of property that is no longer needed for school purposes:
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VII.M. Approve the Second Reading of Board Policies as Amended and Presented
Description:
Dr. Swick recommends that you approve the following Second Reading of Board Policies as Amended and Presented during their first reading:
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VII.N. Approve Document 5-1-23: Reasonable Assurance for Substitutes and Part-Time Employees for the 2023-2024 School Year
Description:
It is my recommendation that you approve Document 5-1-23: Reasonable Assurance for Substitutes and Part-Time Employees for the 2023-2024 School Year. This is to notify substitute teachers and substitute support staff members of our reasonable assurance that their positions will be available to them for the 2023-2024 school year. This includes substitute teachers, cafeteria workers, custodians, clerical workers and library aides.
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VII.O. Approve Participation and Expenses to Attend ESIC Meetings and Conferences, July 1, 2023 to June 30, 2024
Description:
It is my recommendation that you approve the participation and expenses for Dr. Swick and Mr. Feeney to attend all ESIC Meetings and Conferences, whether in-state or out-of-state, between July 1, 2023 and June 30, 2024.
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VII.P. Approve Participation and Expenses to Attend NAFIS and FLISA (7002) Meetings and Conferences, July 1, 2023 to June 30, 2024
Description:
It is my recommendation that you approve the participation and expenses for Dr. Swick and Mr. Feeney to attend NAFIS and FLISA (7002) Meetings and Conferences, whether in-state or out-of-state, between July 1, 2023 and June 30, 2024.
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VII.Q. Approve Participation and Expenses to Attend IASA Meetings and Conferences, July 1, 2023 to June 30, 2024
Description:
It is my recommendation that you approve the participation and expenses for Dr. Swick and Mr. Feeney to attend the IASA meetings and conferences, whether in-state or out-of-state, between July 1, 2023 and June 30, 2024.
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VII.R. Approve the Networking Agreement with Guardian Angel Community Services
Description:
It is my recommendation that you approve the renewal of the annual agreement with Guardian Angel Community Services for the 2023-2024 school year.
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VII.S. Approve 2023-2024 Treasurer's Bond #22424 in the amount of $7,938.00
Description:
It is my recommendation that you approve the 2023-2024 Treasurer's Bond #22424 in the amount of $7,938.00.
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VII.T. Approve Crisis Plan Updates
Description:
It is my recommendation that the Board approves the updates that have been made by the Safety Committee to the Crisis Plan.
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VIII. OTHER ACTION ITEMS
Description:
There is a Motion to approve the following Consent Agenda Items as presented:
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VIII.A. Approve Consent Agenda Items
Description:
It is my recommendation that you approve the Consent Agenda Items.
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VIII.B. Personnel
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VIII.B.1. Resignations or Terminations
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VIII.B.2. Retirements
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VIII.B.3. Leaves of Absence
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VIII.B.3.a. One FMLA Request from a WMS Custodian
Description:
It is my recommendation that you retroactively approve the FMLA request from Jeff Brandt, a Wilmington Middle School Custodian, which began on April 19, 2023 continuing through July 12, 2023. FMLA will be carried out in concurrence with his accumulated sick leave days and any days used beyond exhaustion of sick days will be without pay.
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VIII.B.4. Reassignments
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VIII.B.5. Recommendations for Employment
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VIII.B.5.a. WMS Summer Volunteer Coaching Staff
Description:
Dr. Swick supports Adam Spicer’s recommendation to employ personnel as Volunteer WMS Coaches during the Summer of 2023, pending compliance with all federal, state, and local guidelines. No stipend will be paid by the District.
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VIII.B.5.b. WHS Summer Volunteer Coaching Staff
Description:
Dr. Swick supports Brian Goff’s recommendation to employ Volunteer WHS Summer 2023 Coaches. Employment is pending compliance with all federal, state and local guidelines. No stipend will be paid by the District. Please see attachment.
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VIII.B.5.c. One Technology Integration/ Services Specialist
Description:
It is Mr. Feeney's recommendation that you approve the employment of a Non-Union, 12-month, Integration/ Services Specialist effective July 10, 2023 through June 30, 2024. Employment is pending compliance with all federal, state, and local guidelines.
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VIII.B.5.d. One Summer Building Trades Employee
Description:
I support Mr. Maupin's recommendation to hire one Summer Building Trades employee for 30 additional partial or full days during the months of June and July 2023 to work on the 2022-2023 building trades house. Employment is pending compliance with all federal, state, and local guidelines.
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VIII.B.5.e. One 4-hour, 9-month Custodian
Description:
I support Mr. Habing's recommendation to employ a 4-hour, 9-month custodian effective August 31, 2023. Employment is pending compliance with all federal, state, and local guidelines.
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VIII.B.5.f. One SIS 4th Grade Teacher
Description:
Dr. Swick supports Mrs. Dennis and Mrs. Orellano's recommendation to approve a 4th Grade Teacher at BA Step 1 for the 2023-2024 school year. Employment is pending compliance with all federal, state, and local guidelines.
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VIII.B.5.g. One SIS 5th Grade Teacher
Description:
I support Mrs. Dennis and Mrs. Orellano's recommendation to employ SIS 5th Grade Teacher for the 2023-2024 school year at a BA Step 8 on the Collective Bargaining Agreement. Employment is pending compliance with all federal, state, and local guidelines.
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VIII.C. Approve the Continued Participation in the Regional Safe Schools Program
Description:
It is my recommendation that you approve our continued participation in the Regional Safe Schools Program. The rate will be the same next year as it was this year: $10/day for RSSP.
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VIII.D. Approve the Participation and Expenses for Mr. Feeney and Dr. Swick to Attend NAFIS and FLISA (7002) Meetings and Conferences, whether in-state or out-of-state, July 1, 2022 to June 30, 2023
Description:
It is my recommendation that you approve the participation and expenses for Mr. Feeney and Dr. Swick to attend NAFIS and FLISA (7002) Meetings and Conferences, whether in-state or out-of-state, July 1, 2022 to June 30, 2023.
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VIII.E. Approve Resolution 5-23: Confirm Treasurer
Description:
It is my recommendation that you approve Resolution 5-23 and confirm Lisa Hipes as the Treasurer of Wilmington Community unit School District No. 209-U.
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IX. DISCUSSION ITEMS - PRESIDENT'S PREROGATIVE
Description:
Board Policy - Stephanie Southall and C.J. Dziuban
Facilities Update/Construction Committee - Terry Anderson and Tim Cragg Foundation for Excellence - Lisa Holmes Handbook Committee - Lisa Holmes and Lauren Kempes IASB Delegate/Legislative Liaison - Peggy Kunz Negotiations Committee - Terry Anderson and Peggy Kunz TAB/Leadership Committee - Terry Anderson Three Rivers Governing Board - Lauren Kempes WILCO Board of Control - Peggy Kunz |
X. CORRESPONDENCE
Description:
None at this time.
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XI. ADJOURN
Description:
To adjourn until the next regular meeting on Monday, June 12, 2023, at 6:30 PM. Closed session will begin at 6:00 PM. Budget Hearing will begin at 6:15 PM.
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