April 17, 2023 at 6:30 PM - Regular Meeting
Agenda |
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I. ROLL CALL - 5:30 P.M. - BOARD ROOM
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II. CLOSED SESSION - 5:30 P.M. - CONFERENCE ROOM
Description:
To discuss in closed session and to take action in open session:
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II.A. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees/coaches.
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III. PLEDGE TO THE FLAG - 6:30 P.M. - BOARD ROOM
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IV. APPROVE THE AGENDA
Description:
It is my recommendation that the Board approve the agenda for the regular meeting of the Board of Education of Wilmington Community School District No. 209-U, for Monday, April 17, 2023.
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V. APPROVE PROCLAMATION
Description:
Dr. Swick recommends that you approve the presentation of a proclamation to a WMS student for placing 2nd in the I.E.S.A. State Wrestling tournament.
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VI. OPPORTUNITY FOR PUBLIC INPUT
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VI.A. Presentation of Proclamation – IESA State Wrestling Tournament
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VII. CONSENT AGENDA ACTION ITEMS
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VII.A. Approval of Minutes
Description:
It is my recommendation that you approve the following minutes as presented:
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VII.A.1. Regular Meeting of March 13, 2023
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VII.A.2. Closed Meeting of March 13, 2023
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VII.B. Administrators' Reports
Description:
It is my recommendation that you approve the Building Principals', Technology Coordinator's, Finance Director's, Curriculum Director's, and Superintendent's Reports, as presented.
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VII.B.1. Building Principals' Reports
Description:
Mrs. Beth Norman
Mrs. Venita Dennis Mr. Adam Spicer Mr. Scott Maupin |
VII.B.2. Technology Coordinator's Report
Description:
Mr. Mike McCormick
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VII.B.3. Finance Director's Report
Description:
Mrs. Lisa Hipes
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VII.B.4. Curriculum Director's Report
Description:
Mr. Kevin Feeney
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VII.B.5. Superintendent's Report
Description:
a. Illinois Freedom of Information Act (FOIA) Report:
One FOIA Request was sent to Kevin Feeney from Lydia Simrayh, a Construction Analyst with Indiana, Illinois, Iowa Foundation for Fair Contracting, requesting all information regarding the WHS Track Repair project. (Signed contracts, bid package submitted by the awarded contractor(s), copies of correspondence with the winning contractor, as well as payroll, payments and waivers of lien for the track projects). Mr. Feeney replied via email providing all the requested information. b. Dates to Remember: May 3.................. Senior Awards Night, 3 PM - 10 PM @ WHS May 9......................WMS Final Band & Choir Concert 6:30 PM May 10 .....................WHS Band & Choir Concert 7:00 PM May 13...................WHS Graduation 2:00 p .m. May 25...................WMS Promotion 6:00 p.m. c. We received our 2022 Extended tax Rate Calculation from the Will County Clerk’s Office. 2022 AV $282,245,520 2021 AV $_263,516,439 +18,729,081 2022 New Prop $ 2,205,876 2021 New Prop $ 1,022,768 +1,183,108 2022 Total Rate 4.0836____ 2021 Total Rate4.1888 -0.1052 The Assessed Value increased 7.11%. As you may recall, we projected on the "Reality" Levy the following: Projected Reality Difference New Property: 1,487,076 2,205,876 +718,800 Assessed Value 282,237,555 282,245,520 +7,965 Tax Rate: 4.0585 4.0836 +0.0251 Those figures were determined in November before the Board of Review met. We are not able to access Board of Review numbers until after January 31st. d. SOWIC Board Report e. Fund Balances as of March 31, 2023: See attachment. |
VII.C. Treasurer's Report
Description:
It is my recommendation that you approve the Treasurer's Report for the month of March, 2023, as presented.
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VII.D. Bills and Payroll
Description:
It is my recommendation that you approve the bills and payroll for the month of April, 2023, as presented.
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VII.E. Imprest Fund
Description:
It is my recommendation that you approve the Imprest Fund checks as presented, for the month of March, 2023.
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VII.F. Monthly Financial Report
Description:
It is my recommendation that you approve the Monthly Financial Report as presented, for March, 2023.
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VII.G. Student Activity Fund Reports
Description:
It is my recommendation that you approve the Student Activity Fund Reports as presented, for May, 2023.
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VII.H. Additions to the 2022-2023 Substitute Support Staff List
Description:
It is my recommendation that you approve the following additions to the 2022-2023 Support Staff Substitute List: There are none at this time.
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VII.I. Fundraisers
Description:
It is my recommendation that you approve the following Fundraisers:
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VII.J. Facility Use
Description:
It is my recommendation that you approve the following Facility Use Requests:
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VII.K. Donations
Description:
It is my recommendation that you accept the following donations:
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VII.L. Sale or Disposal of Property No Longer Needed for School Purposes
Description:
There are none at this time.
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VII.M. Approve Summer Weight Training Program
Description:
It is my recommendation that you approve the Summer Weight Training Program, per Mr. Maupin's recommendation. We have offered this program for the past several years.
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VII.N. Approve Summer Driver Education Program
Description:
It is my recommendation that you authorize the Summer Drivers Education Program, per Mr. Maupin’s recommendation. We have offered this program for the past several years.
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VII.O. Approve Purchase of Technology Equipment for Staff Members with Payroll Deductions
Description:
It is my recommendation that you approve the purchase of technology equipment for staff members with payroll deductions to be completed no later than June 30, 2024, subject to approval by the Technology Coordinator/Superintendent's Office, with a limit of $15,000. Any employee wishing to participate after that would have to wait until next year, if we have the program.
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VII.P. Approve Resolution No. 2-23: Public Hearing of Tentative Amended Budget
Description:
It is Dr. Swick's recommendation that you approve Resolution No. 2-22 to hold a Tentative Amended Budget Hearing on June 12, 2023. A preliminary workshop will be held on May 8, 2023 at 5:30 p.m. and on June 12, 2023 at 6:45 p.m. in the District Office. Budget will be on display as of May 1, 2023.
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VII.Q. Approve Seeking Bids on Materials and Concrete for the Building Trades House Expected to Begin in the 2023-2024 School Year
Description:
It is my recommendation that you approve seeking bids on the following items needed for Building Trades Class House which is expected to begin in the 2023-2024 school year:
1. Building Materials 2. Concrete |
VII.R. Approve Consolidated District Plan
Description:
Dr. Swick supports Mr. Feeney’s recommendation to approve the Consolidated District Plan.
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VII.S. Approve Updated Seniority Lists
Description:
It is my recommendation that you approve the updated Seniority Lists for the Support Staff and for the Certified Staff, as presented, that had been previously been approved at the January 17, 2023 Board Meeting.
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VII.T. Approve the First Reading of Board Policies as Amended and Presented
Description:
Dr. Swick recommends that you approve the following First Reading of Board Policies as Amended and Presented:
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VII.U. Approve 5-Year Review of Board Policies
Description:
Dr. Swick recommends that you approve the 5-Year Review of the following Board Policies:
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VII.V. Approve a Contract Renewal with Waste Management to provide Refuse-Recycling Disposal Services for the 2023-2024 School Year
Description:
It is my recommendation that you approve the contract renewal with Waste Management to provide Refuse-Recycling Disposal Services in the amount of $17,058.18 for the 2023-2024 school year.
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VIII. OTHER ACTION ITEMS
Description:
There is a Motion to approve the following Consent Agenda Items as presented:
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VIII.A. Approve Consent Agenda Items
Description:
It is my recommendation that you approve the Consent Agenda Items.
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VIII.B. Personnel
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VIII.B.1. Resignations or Terminations
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VIII.B.1.a. One SIS Recess Supervisor
Description:
Dr. Swick suggests that you retroactively approve the letter of resignation from a SIS lunch/recess supervisor, effective March 15, 2023.
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VIII.B.1.b. Two 5th Grade Teachers
Description:
Dr. Swick supports the resignations from two SIS 5th Grade Teachers which will take place at the end of the 2022-2023 school year.
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VIII.B.2. Retirements
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VIII.B.2.a. One Food Service Director
Description:
Dr. Swick recommends that you approve the irrevocable notice of retirement from the Wilmington School District Food Service Director, effective August 2, 2027.
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VIII.B.3. Leaves of Absence
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VIII.B.4. Reassignments
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VIII.B.5. Recommendations for Employment
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VIII.B.5.a. ↵Summer Worker Positions for Technology Department
Description:
Dr. Swick supports Mr. McCormick’s recommendation to employ part-time workers up to 25 hours per week each, for the Technology Department during the Summer of 2023.
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VIII.B.5.b. Student Summer Worker Positions for Custodial/ Maintenance Department
Description:
Dr. Swick supports Mr. Habing’s recommendation to employ part-time student workers during the Summer of 2023 in the Custodial/Maintenance Department, pending compliance with all federal, state, and local guidelines. Each part-time employee may work up to 25 hours per week, and the total of all salaries paid for the summer should not exceed $7,500.00. Work schedules will be determined by Mr. Habing. Recommendations for specific employees will be made at a future meeting.
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VIII.B.5.c. Additional Summer Hours for Guidance Counselors
Description:
Dr. Swick supports Mr. Maupin’s recommendation to allow a Wilmington High School Guidance Counselor to work up to five partial days during the month of June. She will be paid at an hourly rate as per the Collective Bargaining Agreement.
Dr. Swick also supports Mr. Maupin’s recommendation to allow both Wilmington High School Guidance Counselors to work an additional ten full days during the month of August from August 14th through August 30th and be paid the per diem rate. |
VIII.B.5.d. Summer Weight Training Instructors
Description:
Dr. Swick supports Mr. Maupin’s recommendation to hire coaches to sponsor the 2022 Summer Weight Training Program. Only one coach will work per day, and will be paid on a timecard basis. The daily pay rate will be $134.00($33.50 per hour for a 4-hour day), per the Collective Bargaining Policy.
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VIII.B.5.e. Technology Department Summer Workers
Description:
Dr. Swick supports Mr. McCormick’s recommendation to employ workers for up to 25 hours per week each, for the Technology Department, for Summer 2023. Employment is contingent on completion of all paperwork, and meeting all local, state and federal guidelines.
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VIII.B.5.f. Summer Driver's Education Instructors
Description:
Dr. Swick supports Mr. Maupin’s recommendation to hire instructors for the Summer 2023 Drivers’ Education Program.
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VIII.B.5.g. Two WHS Cabaret and Musical Volunteers
Description:
Dr. Swick supports Mr. Maupin’s recommendation to employ two WHS Cabaret and Musical volunteers for the 2022-2023 school year. Employment is contingent on completion of all paperwork, and meeting all local, state and federal guidelines.
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VIII.B.5.h. One SIS Lunch/ Recess Supervisor
Description:
Dr. Swick supports Mrs. Dennis and Mrs. Orellano’s recommendation to employ a SIS lunch/recess supervisor for the remainder of the 2022-2023 school year. Employment is contingent on completion of all paperwork, and meeting all local, state and federal guidelines.
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VIII.C. Approve the Renewal of Textbooks
Description:
Dr. Swick supports Mr. Feeney’s recommendation to renew the following textbooks for the Wilmington Middle School curriculum beginning with the 2023/2024 school year:
1. My Perspectives English Language©2022 (Student edition consumable 6-year digital license, Grade 6 = $13,800.00) 2. My Perspectives © 2022 (Teachers Edition, Grade 6 = $330.00) 3. My Perspectives © 2022 (Student edition consumable 6-Year digital license, Grade 7 = $13,800.00) 4. My Perspectives © 2022 (Teachers Edition, Grade 7 = $330.00) 5. My Perspectives © 2022(Student edition consumable 6-Year digital license, Grade 8 = $13,800.00) 6. My Perspectives © 2022 (Teachers Edition, Grade 8 = $330.00) 7. My Perspectives © 2022 (Novel Entitlement = $3,600.00) 8. Virtual My Perspectives ELA © 2022 (Professional Development - 3-Hour = $1,400.00) |
VIII.D. Approve Participation and Expenses for Board Members to Attend the Joint Annual (IASA, IASB, IASBO) Conference
Description:
Dr. Swick recommends that you approve the participation and expenses for all 7 School Board Members to attend the Joint Annual Conference in Chicago, November 17-19, 2023.
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VIII.E. Approve Title One School-Wide Plans for Bruning, SIS, WMS, and WHS
Description:
I support Mr. Feeney's recommendation to approve the Title One School-Wide Plans for Bruning, SIS, WMS, and WHS.
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VIII.F. Approve 2023-2024 Student/Parent Handbooks
Description:
It is Dr. Swick's recommendation to make changes to the 2023-2024 school handbooks for Bruning Elementary, L.J. Stevens Intermediate School, Wilmington Middle School, and Wilmington High School, as per building principals and Board Handbook Committee recommendations.
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VIII.G. Approve a Change Order for SIS HVAC Replacement Project
Description:
It is Dr. Swick’s recommendation that you approve a change order submitted by Precision Controls including additional plumbing updates and repairs in the Stevens Intermediate School locker room for a cost of $24,750.
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VIII.H. Approve a 1-year contract for an Elementary School Principal
Description:
It is Dr. Swick’s recommendation that you approve a new 1-year contract for an Elementary School Principal.
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VIII.I. Approve the Intergovernmental Agreement with the City of Wilmington and Wilmington School District 209U and SOWIC
Description:
It is my recommendation that you approve the Intergovernmental Agreement with the City of Wilmington and Wilmington School District 209U and SOWIC to provide resource officers at its campuses during the 2023-2024 school year. The anticipated annual cost of $51,576.25 will be split between SOWIC and the Wilmington School District.
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VIII.J. Approve Cosgrove Construction, Inc. to complete a painting and wallcovering project in the gymnasium at WMS
Description:
It is my recommendation that you approve Cosgrove Construction, Inc. to complete a painting and wallcovering project in the gymnasium at WMS during the upcoming summer break for the price of $16,375.
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VIII.K. Approve Football Field Lighting Improvement and Updating Project
Description:
It is my recommendation that you approve a payment in the amount of $43,592.00 to Clennon Electric for the completion of the required electrical work for the improvement and updating of the football field lighting system.
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VIII.L. To Approve the Purchase of a new LED Football Field Stadium Light System
Description:
It is my recommendation that you approve a payment in the amount of $16,456.00 to Project Green Environmental Solutions for the purchase of a new LED football stadium light system.
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VIII.M. Approve WHS Parking Lot Maintenance Prep-Work Project
Description:
It is my recommendation that you approve the $9,000 to J. Lucas and Sons Paving, Inc. to provide cleaning, crack-filling, resealing, and re-striping of the parking lots and drives on the Wilmington High School Campus.
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VIII.N. Approve WHS Parking Lot Maintenance Repair Project
Description:
It is my recommendation that you approve a payment in the amount of $39,900.00 to J. Lucas and Sons Paving, Inc. to provide needed repairs on identified areas of the parking lots and drives on the Wilmington High School Campus.
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IX. DISCUSSION ITEMS - PRESIDENT'S PREROGATIVE
Description:
Board Policy - Stephanie Southall and C.J. Dziuban
Facilities Update/Construction Committee - Terry Anderson and Ben Stickel Foundation for Excellence - Tim Cragg Handbook Committee - Ben Stickel and Lauren Kempes IASB Delegate/Legislative Liaison - Peggy Kunz Negotiations Committee - Terry Anderson and Peggy Kunz TAB/Leadership Committee - Terry Anderson Three Rivers Governing Board - Lauren Kempes WILCO Board of Control - Peggy Kunz |
X. CORRESPONDENCE
Description:
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XI. ADJOURN
Description:
To adjourn until the special meeting on Wednesday, April 26, 2023, at 5:45
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