June 10, 2025 at 6:00 PM - Governing Board Meeting

A. Opening of Meeting

A.1. Call to Order

A.2. Pledge of Allegiance

B. Superintendent’s Report

B.1. Presentation and Discussion of Administrative End-of-Year Goals Report

B.1.a. Superintendent Dr. Kevin Stoltzfus will provide a report on the administrative team's efforts to enact the Goals and Initiatives established by the Governing Board.

B.2. Update on District Events and Activities

B.2.a. Superintendent Dr. Kevin Stoltzfus will provide an update on Flowing Wells School District Events and Activities.

C. Public Comments
Flowing Wells School District welcomes public comment. As outlined in A.R.S. §38-431.02, no action will be taken on issues raised in Public Comments unless items are found on agenda below. Other than this, the response to public comments will be limited to directing staff to study the matter or scheduling the matter as a future agenda item.

D. Consent Agenda
These items of Board business that are addressed routinely at every meeting are presented as a Consent Agenda. The Board may elect to take action on all items collectively in one motion or may individually consider any item(s) as separate agenda subjects for action.

D.1. Approval of Agenda for this Meeting

D.1.a. Request approval for the adoption of the agenda for this meeting, June 10, 2025.

D.2. Approval of Minutes of Governing Board Meetings

D.2.a. The following Governing Board meeting minutes are presented for Governing Board approval: May 27, 2025 (Open Session Minutes and Study Session Minutes).

D.3. Approval of District Expense and Payroll Vouchers

D.3.a. Sign vouchers #7071-25 - 7076-25 for upcoming check batches (to be reviewed at the next Board Meeting). Expense and payroll vouchers are presented for Board approval: Expense vouchers #7062-25 - 7063-25 and Payroll vouchers #2624 - 2626.

D.4. Approval of Requests for Use of District Facilities

D.4.a. District facilities use requests are submitted for approval.

D.5. Approval of Requests for Open Enrollment

D.5.a. Requests for open enrollment students are submitted for approval.

D.6. Approval of Requests for Student Trips

D.6.a. No requests for this meeting.

D.7. Approval of Requests for Staff Travel

D.7.a. Staff travel requests are submitted for approval.

D.8. Approval of Personnel Actions

D.8.a. Personnel Actions are submitted for approval.

D.9. Acceptance of Gifts and Donations

D.9.a. Recommend acceptance of gifts and donations in the amount of $19,032.67 for the period of May 1–May 31, 2025.

D.10. Review of District Financial Statements

D.10.a. Review of Student Activity Balance Sheets and Auxiliary Operations Year-to-Date Budget Reports as of May 31, 2025.

D.11. Approval of Asset Retirement and Disposals

D.11.a. Approval is requested for the retirement and disposal of assets no longer used by the district as of June 4, 2025.

E. Business and Finance

E.1. To Consider, Discuss, Amend if Desired, and, if Deemed Advisable, to Adopt a Resolution Ordering and Calling a Special Bond Election to Be Held in and for the District and Authorizing the District Superintendent or Chief Financial Officer to Comply with Certain Sections of the Internal Revenue Code.

E.1.a. District administration recommends approval to adopt a resolution ordering and calling for a special bond election to be held on November 4, 2025.

E.2. Recommend Approval of FY2026 IGA with Arizona Department of Economic Security (ADES) to Provide Funding for the Transition School to Work (TSW) Program at Flowing Wells High School

E.2.a. District administration recommends approval to renew the Intergovernmental Agreement with the Arizona Department of Economic Security (ADES) to provide funding for the Transition School to Work (TSW) program at Flowing Wells High School, effective from July 1, 2025, through June 30, 2026, for the total amount of $203,667.51. Of this total amount, FWUSD would be responsible for 42.6% or $86,762.36. This grant funding supports programming for students with disabilities in preparation for their transition from high school toward their post-secondary goals.

E.3. Recommend Approval of Sole Source Listing for FY 2025-2026

E.3.a. District administration recommends governing board approval of the Sole Source Vendor List for FY 2025-2026. The list is attached for your review.

F. New Business

F.1. Recommend Approval of Revisions to the 2025-2026 Certified and Support Staff Class Coverage Rate Sheet

F.1.a. District administration recommends revisions to the 2025-2026 Certified and Support Staff Class Coverage Rate Sheet. Revisions include the addition of $8.00 per hour to be added to the hourly rate of office staff members to cover the health office when a substitute health assistant is unavailable. This rate is a percentage of the support staff coverage rate for certified teachers that is equivalent to the differential between classified and certified substitute rates. 

F.2. Recommend Approval of Field Placement Agreement with Western Governors University (WGU)

F.2.a. District administration recommends approval of a field placement agreement with Western Governors University (WGU) for a term of three years, effective through May 27, 2028. This agreement would authorize the District to host WGU student teachers and other educational interns.

F.3. Recommend Approval of Addendum to Intergovernmental Agreement with Pima JTED

F.3.a. District administration recommends approval of an addendum to the FY2025-2026 IGA with Pima JTED. The addendum replaces outdated language in the IGA regarding Memo 219 issued by the State Auditor General. Given that Memo 219 no longer is valid, the addendum replaces this reference with general language about the determination of base year expenditures (for the purpose of ensuring that JTED monies supplement and not supplant M&O expenditures for CTE programs).

F.4. Recommend Approval of Organizational Charts for FY2025-2026

F.4.a. District administration recommends approval of two Organizational Charts for Fiscal Year 2025-2026. The first chart would be effective from July 1, 2025, through October 3, 2025, and the second chart would be effective from October 6, 2025, through June 30, 2026. The second chart includes transitions associated with the retirement of Dr. Reff, the return of Alan Schmidt from active duty, and the transfer of Luis Blanco to FWJH as assistant principal.

F.5. Recommend Approval of Revisions to District Goals and Initiatives for FY2025-2026

F.5.a. District administration recommends approval of minor revisions to the District Goals and Initiatives, including updating the date, removing a few redundant words/phrases, and rearranging a few bullet points for clarity.

F.6. Recommend Evaluation of Administrative Merit Compensation Plan

F.6.a. District administration recommends evaluation of the 2024-2025 Administrative Merit Compensation Plan based on the Governing Board's established Goals and Initiatives and requests the determination of an accompanying performance level.

G. Adjourn