January 18, 2024 at 6:00 PM - Regular Session

Description:  The Regular Session of the North Santiam School District’s Board of Directors is called to order at 6:00 pm. It is an open meeting of the Board and the public is allowed to observe in-person and via livestream on YouTube. On the agenda is a place for public comment. Those attending in-person that wish to address the Board during this time must complete an Intent to Submit Public Comment form available near the room entrance prior to this point in the agenda. Those attending virtually must have registered online prior to 12:00 pm in order to receive the Zoom meeting link.

Speakers may offer objective criticism of school operations and programs; however, the law prohibits the Board from hearing complaints regarding any personally identifiable District staff member. The Board asks anyone wishing to communicate a complaint of this nature to follow the proper administrative process in Board policy KL (Public Complaints). This information is available near the room entrance and on the District website.

ACKNOWLEDGEMENT OF BOARD MEMBERS PRESENT: Erin Cramer
PLEDGE OF ALLEGIANCE: Erin Cramer

Description:  Changes to the agenda after posting on January 12, 2024 will be acknowledged:

Added Attachments-
*8.3-December 2023 Financial Report PPT


RECOMMENDED MOTION-AGENDA APPROVAL
I move that the Board approve the agenda as modified.

Description:  This item is set aside for informational presentations that are not recurring agenda items. This may include guest speakers and highlights on schools or programs in the District. 

Description:  Supt. Loving will announce that January is School Board Recognition Month and will acknowledge each member's service to the district.

Laura Wipper - serving since 2005
Mike Wagner - serving since 2007
Alisha Oliver - serving since 2017
Erin Cramer - serving since 2019
Mark Henderson - serving since 2021
Coral Ford - serving since 2021
Mackenzie Strawn - serving since 2021
Student Reps. Benjamin Perez & Lucas Joyce - 2023-24

Description:  This standing agenda item is for monthly reports from the NSSD Student Reps. to the Board and for other requests/reports from students.  

Description:  This standing agenda item is for the Board to receive a monthly report from the Superintendent.

Description:  This standing agenda item is for the Board to receive regular reports from the Director of Teaching & Learning regarding the Student Success Act, Curriculum, Instruction, Professional Development, Grants and other topics relating to student services.  This month's report includes a request for the board to approve the district's Early Literacy Grant application. This is required by ODE in order for the application to be deemed complete.

RECOMMENDED MOTION: EARLY LITERACY GRANT
I move that the Board approves the NSSD Early Literacy Success School District Grant and Budget as presented.

Description:  The Special Programs Director will present the annual report. 

Description:  This standing agenda item is for the Board to receive the monthly financial report from the Director of Business & Fiscal Services and other information relating to that department.

Description:  This standing agenda item is to receive regular reports from Licensed and/or Classified Union representatives. 

Description:  This standing agenda item is for reports from the Stayton City Council Liaison, David Patty. 

Description:  The meeting will now be opened to receive public comment. We value the time and initiative members of the public take to share their thoughts with the Board. The Board’s role during public comment is not to immediately respond, but to listen. If there is follow-up necessary, we will direct our Superintendent to do so. Remember that we all model the way for our students, and we ask that everyone share their thoughts respectfully. Should any public comment include complaints regarding a personally identifiable District staff member, the Board chair will direct the speaker to the proper administrative process found in Board policy KL which can be found on the table near the room's entrance and on the District's website. Those who have completed an Intent to Submit Public Comment form will be called one at a time to step forward (or turn on their cameras/mics) and state their name and relationship to the District. Please note that speakers will have three minutes to express their thoughts.

To submit questions for a follow-up response, please complete the form available near the room entrance or via this link QUESTIONS

Description:  To make more efficient use of meeting time, items that are routine in nature are placed on the Consent Agenda when no debate is anticipated.  Any item placed on the Consent Agenda may be removed at the request of any board member before a vote is taken. All remaining items of the Consent Agenda are then disposed of in a single motion.

Description:  The minutes from the previous month's meeting are submitted for Board review and approval. 

Description:  School boards must approve the hiring and annual renewal and/or extensions of the Licensed staff contracts. Changes in licensed staff since the last board meeting are indicated below and on the attachment. Only new hires require board approval.

New Hires (Board Action Required)
Darci Proctor -SUB/.5 FTE PE Teacher
Genny Siewell -SUB/Middle School ELA (temp)
Aspen Loar -SES/K-3 SLP (temp)
Bethany Voth -District/Special Services Coordinator
Resignations (information only)
Bethany Tausch - SIMS Sp Ed Teacher
Amy Goulter-Allen - SHS Ag Teacher

Description:  RECOMMENDED MOTION-CONSENT AGENDA
I move that the Board approve the Consent Agenda as [presented] [modified].

Description:  The Director of Business & Fiscal Services will review the information and motions for the proposed 2023-24 supplemental budget during the NSSD Budget Hearing (5:30 pm) preceding this Regular Session. This presentation can be viewed under this agenda item via this link: 01/18/24 Budget Hearing. At this time, the Board will be asked to approve the resolutions. 

RECOMMENDED MOTION-ADOPTION OF THE 2023-24 SUPPLEMENTAL BUDGET

MOTION-Resolution 011824A
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of North Santiam School District that the supplemental budget for the fiscal year 2023-24 is hereby adopted, and the amounts appropriated by the Board of Directors for the General Fund, Special Revenue Funds, Capital Improvement Funds, and Unemployment Fund are hereby amended as submitted in Resolution 011824A.

Description:  These policy edits were presented for a first reading last month and will be presented for a second reading and possible adoption. 

IGDJ- Interscholastic Activities
IJ- School Counseling Program (delete old/replace)

Description:  This policy edit was recommended by the Oregon School Boards Assoc. (OSBA) as part of their Policy Plus service. It is presented for a first reading and will be brought back in the following month for a second reading and possible adoption. 

GCPC/GDPC-Retirement of Staff

Description:  This standing agenda item is for the Board to continue discussing the process of increasing the engagement of parents and the greater community in our schools. 

Description:  This standing agenda item allows the Board to collectively reflect upon statements made during public comment or topics covered during the meeting and to share announcements or reports of their board-related activities.

Board Greeter for Next Month:

Description:  A list of the field trips taken and/or scheduled since the start of the school year has been included in the board packet. New trips scheduled since the last board meeting are highlighted in yellow. Overnight stays are indicated in red.  

Description:  Current enrollment is approximately 2,059 across the District. Numbers for each school are listed below. Refer to the attachment for a breakdown by grade at each location. 

Mari-Linn: 164
Sublimity: 349
Stayton Elementary: 353
Stayton Intermediate/Middle: 435
Stayton High: 649
Options Academy: 109

Description:  According to the District's Integrated Pest Management (IPM) Plan, the IPM Program Coordinator will provide an annual report every January of all pesticide applications during the previous year. The report has been included in the meeting materials. 

Description:  A list of possible future agenda items is attached.  Board members may request that additional items be posted to this list.

Description:  Information regarding activities across the District can be found on the website at www.nsantiam.k12.or.us 

Feb. 8, 2024 ~ Special Work Session - 5:30-7:00 pm @ District Office   

Feb. 16, 2024 ~ Bonds, Ballots & Buildings Conference @ Salem Convention Center

Feb. 22, 2024 ~ Regular Session - 6:00  pm @ Stayton Elem. (Cafeteria) 

March 7, 2024 ~ Special Session - 4:00 pm @ District Office Santiam

March 21, 2024 ~ Regular Session - 6:00 pm @ Mari-Linn (Cafeteria)