December 15, 2022 at 6:15 PM - Regular Session

Description:  The Regular Session of the North Santiam School District’s Board of Directors is called to order at 6:15 pm. It is an open meeting of the Board and the public is allowed to observe in-person and via livestream on YouTube. On the agenda is a place for public comment. Those attending in-person that wish to address the Board during this time must complete a public comment request available near the room entrance prior to this point in the agenda. Those attending virtually must have registered online prior to 4:00 pm in order to receive the Zoom meeting link.

Speakers may offer objective criticism of school operations and programs, however, the law prohibits the Board from hearing complaints regarding any personally identifiable District staff member. The Board asks anyone wishing to communicate a complaint of this manner to follow the proper administrative process in Board policy KL (Public Complaints). This information is available on the District website.

ACKNOWLEDGEMENT OF BOARD MEMBERS PRESENT: ALISHA OLIVER

PLEDGE OF ALLEGIANCE: ALISHA OLIVER

Description:  Changes to the agenda after posting on December 9, 2022 will be acknowledged:

Added Attachments-
*4.2~ Nov 2022 Financial Report
*4.3~ 21-22 At-A-Glance Profiles
*4.4~ 2021-22 Exit Summary Board Report
*9.3~ December 2022 Enrollment Totals

Removed Attachments-
*7.3-Policy IGBHA (postponed)

Removed Agenda Items-
*6.2 (previously) ~ Licensed Report - removed as there were no changes since last month

RECOMMENDED MOTION-AGENDA APPROVAL
I move that the Board approve the agenda as modified.

Description:  This agenda item is for monthly reports from the NSSD Student Reps. to the Board and for other requests/reports from students.  

Description:  This standing agenda item is for the Board to receive a monthly report from the Superintendent.

Description:  This standing agenda item is for the Board to receive the monthly financial report from the Business Director as well as other information relating to that department.

Description:  This standing agenda item is for the Board to receive regular reports from the Assoc. Supt. regarding the Student Success Act, Curriculum & Instruction, Professional Development, Grants and other topics relating to student services. This month's report will include a review of the District's 2021-2022 ODE At-A-Glance Reports.  

Description:  The Director of Human Resources will review the summary report from exit interviews conducted during the 2021-2022 school year. 

Description:  This standing agenda item is to receive regular reports from the Licensed Union representatives. 

Description:  The meeting will now be opened to receive public comment. We value the time and initiative members of the public take to share their thoughts with the Board. The Board’s role during public comment is not to immediately respond, but to listen. If there is follow-up necessary, we will direct our Superintendent to do so. Remember that we all model the way for our students, and we ask that everyone share their thoughts respectfully. Should any public comment include complaints regarding a personally identifiable District staff member, the Board chair will direct the speaker to the proper administrative process found in Board policy KL which can be found on the table near the entrance of the room and on the District's website. Those who have completed a public comment card will be called one at a time to step forward (or turn on their cameras/mics) and state their name and relationship to the District. Please note that speakers will have three minutes to express their thoughts.

To submit questions for a follow-up response, please complete the form available near the room entrance or via this link QUESTIONS

Description:  In order to make more efficient use of meeting time, items that are routine in nature are placed on the Consent Agenda when no debate is anticipated.  Any item placed on the Consent Agenda may be removed at the request of any Board member prior to the time a vote is taken. All remaining items of the Consent Agenda are then disposed of in a single motion.

Description:  The minutes from the previous month's meeting are submitted for Board review and approval. 

Description:  RECOMMENDED MOTION-CONSENT AGENDA
Motion that the Board approve the Consent Agenda as {presented} {modified}.

Description:  Based on the information provided in the Budget Hearing that immediately precedes the 12/15/22 Regular Session, the Board will be asked to approve a resolution to adopt a supplemental budget for 2022-23.

RECOMMENDED MOTION-RESOLUTION 121522A
I move that the Board approve Resolution 121522A adopting the supplemental budget for 2022-23 as [presented] [modified].

Description:  At their December meeting, the Willamette Education Service District (WESD) Board of Directors approved the 2023-2025 Local Service Plan (LSP) as submitted by the WESD Executive Council.  The LSP Resolution must now be approved by school boards in preparation for next school year. If these resolution services are approved by two-thirds of school boards, with the majority of the students within WESD, WESD will budget for the services for the 2023-25 fiscal years, subject to the statutory limitation.

Description:  These policy edits were recommended by the Oregon School Boards Assoc. (OSBA) as part of their Policy Plus service, typically as a result of new legislation or to revise outdated language. They are presented for a 1st Reading and will be brought back in January 2023 for a 2nd reading and possible adoption. Policies identified with an -AR (Administrative Regulations) are detailed directions governing the operation of schools and do not require board approval.

AC-Nondiscrimination
GCQB- Research
GDA- Instructional Assistants
IFE-Curriculum Guides & Course Outlines
IGBAF- Special Education-Individualized Education Program
JECB- Admission of Nonresident Students
JFC- Student Conduct
JHC-Student Health Services & Requirements
JHCD/JHCDA- Medications
 

Description:  This standing agenda item is for the Board to continue discussing the process of increasing the engagement of parents and the greater community in our schools. 

Description:  This standing agenda item has been added to allow the Board to collectively reflect upon statements made during public comment or topics covered during Reports.

Description:  This item is for things such as reports from board members (E.g. conferences or community events they attended) or to request volunteers for upcoming activities.

Board Buddy Updates:

Board Greeter for Next Month:

Possible Future Agenda Items:

Description:  A list of the field trips taken and/or scheduled since the start of the school year has been included in the board packet. New trips scheduled since the last board meeting are highlighted in yellow. Any overnight stays are indicated in red.  

Description:  Current enrollment is approximately 2,153 across the District. Numbers for each school are listed below. Refer to the attachment for a breakdown by grade at each location. 

Mari-Linn: 188
Sublimity: 364
Stayton Elementary: 353
Stayton Intermediate/Middle: 451
(SIS: 186  SMS: 265 )
Stayton High: 695
Options Academy: 102

Description:  A list of possible future agenda items is attached as part of the board packet.  Board members may request that additional items be posted to this list.

Description:  Information regarding activities across the District can be found on the website at www.nsantiam.k12.or.us

Jan. 19, 2023: Special Session/Equity Collaborative Workshop
4:00-5:30 pm ~ location TBA

Jan. 19, 2023: Regular Session-Board Meeting 
6:00 pm ~ Stayton Middle School

Feb. 1 2023: Soup with the Supt.
5:30-6:30 ~ Sublimity School

Feb. 16, 2023: Regular Session Board Meeting 
6:00 pm ~ Stayton Elementary School

Description:  The Board of Directors will now meet in executive session pursuant to ORS 192.660(2)(i) -To review and evaluate the employment-related performance of the chief executive officer.

Representatives of the news media and designated staff shall be allowed to attend the executive session. All other members of the audience are asked to leave the room and the sound will be turned off for those viewing virtually.

Representatives of the news media are specifically directed not to report on or otherwise disclose any of the deliberations or anything said about these subjects during the executive session, except to state the general subject of the session as previously announced. No decision may be made in executive session. At the end of the executive session, we will return to open session and welcome the audience back into the room and turn the sound back on for those online.  

Description:  Time: