January 20, 2022 at 6:00 PM - Regular Session
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1. CALL REGULAR SESSION TO ORDER
Description:
The Regular Session of the North Santiam School District’s Board of Directors is called to order at 6:00 pm. It is an open meeting of the Board and the public is allowed to observe in-person and via Zoom. On the agenda is a place for public comment. Those in attendance that wish to address the Board during this time must complete a public comment request available via the link PUBLIC COMMENT CARD prior to this point in the agenda. Comment cards are also available in person at meeting sites and in the District Office during business hours. Speakers may offer objective criticism of school operations and programs however, the law prohibits the Board from hearing complaints regarding any personally identifiable District staff member. The Board asks that anyone wishing to communicate a complaint of this manner follow the proper administrative process in Board policy KL (Public Complaints). This information is available on the District website.
Join Zoom Meeting https://nsantiam-k12-or-us.zoom.us/j/88002079245?pwd=WVJsajVTRFNYOU5TaGdLalhUMXpFUT09 Meeting ID: 880 0207 9245 Passcode: 538548 ACKNOWLEDGEMENT OF BOARD MEMBERS PRESENT: ALISHA OLIVER PLEDGE OF ALLEGIANCE: ALISHA OLIVER |
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2. APPROVAL OF THE AGENDA
Description:
Any changes to the agenda after posting on January 14, 2021 are noted below:
Added Attachments-
Recommended Motion(s):
AGENDA APPROVAL: Motion that the Board approves the meeting agenda as modified.
Discussion:
MOTION MADE BY:
VOTE: RESULT: |
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3. STUDENT BUSINESS
Description:
This agenda item is for monthly reports from the Student Representatives to the Board and for other requests/reports from students.
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4. REPORTS
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4.1. 2020-2021 Audit Report: Glen Kearns
Description:
Glen Kearns from Accuity LLC will be present to share the audit report from the District's financials for the 2020-2021 school year.
Attachments:
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4.2. Business Director's Report: Jane Nofziger
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4.3. Superintendent's Report: Andy Gardner
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4.4. COVID-19 Report: Andy Gardner
Description:
This standing agenda item is for reviewing topics such as COVID-19 guidance for schools, NSSD protocols and the current status of the virus amongst students and staff.
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4.5. Exit Interview Report: Debi Brazelton
Description:
Human Resources Director Debi Brazelton will review the exit summary report from staff who left the District prior to the start of the 2021-22 school year (and since last year's report).
Attachments:
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4.6. Special Education Annual Report: Jeri Harbison
Description:
SPED Director Jeri Harbison will share the annual report on the District's Special Education services.
Attachments:
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4.7. Licensed Union Report
Description:
This (new) standing agenda item is to receive regular reports from the Licensed Union representatives.
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4.8. Student Success Act: Dave Bolin
Description:
Assoc. Superintendent Dave Bolin will give the Student Success Act. monthly update which typically includes activities and expenditures.
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5. PUBLIC COMMENT
Description:
The meeting will now be opened to receive public comment. We value the time and initiative members of the public take to share their thoughts with the Board. The Board’s role during public comment is not to immediately respond, but to listen. If there is follow-up necessary, we will direct our Superintendent to do so. Remember that we all model the way for our students, and we ask that everyone share their thoughts respectfully. Should any public comment include complaints regarding a personally identifiable District staff member, the Board chair may direct the speaker to the proper administrative process found in Board policy KL which can be found on the table near the entrance of the room and on the District's website. Those who have completed a public comment card will be called one at a time to step forward (or turn on their cameras/mics) and state their name and address. Please note that speakers will have three minutes to express their thoughts.
To submit questions for a follow-up response, please complete the form available near the room entrance or via this link QUESTIONS |
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6. CONSENT AGENDA
Description:
In order to make more efficient use of meeting time, items that are routine in nature are placed on the Consent Agenda when no debate is anticipated. Any item placed on the Consent Agenda may be removed at the request of any Board member prior to the time a vote is taken. All remaining items of the Consent Agenda are then disposed of in a single motion.
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6.1. Approval of Meeting Minutes
Description:
The minutes from the previous month's meetings will be submitted for Board review and approval.
Attachments:
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6.2. Licensed Staff Changes
Description:
School boards must approve the hiring and annual renewal and/or extensions of the Licensed staff contracts. HR Director Debi Brazelton will review any changes in Licensed staff since the last board meeting. Only new hires require board approval; building transfers, resignations and retirements are for information only.
New Hires (Board Action Required) n/a Resignations n/a Retirements Les Conley - SHS/French & Theater teacher (effective 6/2022) Kelly Fields - SHS/Business Education teacher (effective 6/2022)
Attachments:
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6.3. Policy Updates-2nd Reading
Description:
The first group of policy edits were recommended by the Oregon School Boards Assoc. (OSBA) as part of their Policy Plus service, typically as a result of new legislation or to revise outdated language. They were presented for a First Reading during the December 16, 2021 meeting and are now presented for a 2nd reading and possible adoption.
ACB-Every Student Belongs (formerly All Students Belong) ACB-AR- Bias Incident Complaint Procedure These updates are a result of changes made by the Oregon Legislature and the Oregon State Board of Education over the past several months. House Bill 2697 (2021) takes effect on January 1, 2022, and OSBA highly recommends that school boards delete current versions and replace the policy and AR with these new versions. In addition to the policy edits, the House Bill has been attached for reference. BD/BDA - Board Meetings BDDH - Public Comment at Board Meetings These updates are a result of Oregon House Bill 2560 which requires public governing bodies, to the extent reasonably possible, to make all meetings accessible remotely through technological means and provide an opportunity for members of the public to remotely submit testimony as of January 1, 2022. -------------------------------------------------------- JHCC-Communicable Diseases Edits were made to clarify the District's stance on not imposing any vaccine mandates in excess of Oregon law. |
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6.4. Action on Consent Agenda
Recommended Motion(s):
CONSENT AGENDA: Motion that the Board approve the Consent Agenda including; 6.1-Minutes from the 12/07/21 Special Session and 12/16/21 Regular Session and 6.3- updates to policies ACB, ACB-AR, BD/BDA & BDDH [as submitted] [as modified].
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7. NEW BUSINESS
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7.1. OSBA Policy Plus Recommendations (1st Reading)
Description:
The following policy edits were recommended by the Oregon School Boards Assoc. (OSBA) as part of their Policy Plus service, typically as a result of new legislation or to revise outdated language. They are submitted for a 1st reading and will be brought back in February for a 2nd reading and possible approval.
EFAA-AR- Reimbursable Meals & Milk Programs GBEA-Workplace Harassment GBEA-AR-Workplace Harassment Reporting and Procedure JECAC_GBH -Staff-Student-Parent Relations JFCF-Harassment, Intimidation, Bullying, Cyberbullying, Teen Dating & Domestic Violence-Student KGC_GBK - Prohibited Use, Distribution or Sale of Tobacco Products and Inhalant Delivery Systems
Attachments:
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7.2. District & Board Goals
Description:
The current District and Board Goals are effective through the end of the 2021- 2022 school year. The Board will consider what action is appropriate for the next 3 year term of goals.
Attachments:
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8. UNFINISHED BUSINESS
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8.1. Community Engagement
Description:
This standing agenda item is for the Board to continue discussing the process of increasing the engagement of parents and the greater community in our schools.
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8.2. Board Reflection
Description:
This new standing agenda item has been added to allow the Board to reflect upon statements made during public comment.
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9. INFORMATION ONLY
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9.1. Field Trip Report:
Description:
A list of the field trips taken and/or scheduled since the start of the school year is included in the board packet. New trips scheduled since the last board meeting are highlighted in yellow.
Attachments:
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9.2. Student Enrollment:
Description:
Current enrollment is approximately 2,111 across the District. Numbers for each school are listed below. Refer to the attachment for a breakdown by grade at each location.
Mari-Linn: 170 Sublimity: 334 Stayton Elementary: Stayton Intermediate/Middle: 448 (SIS:161 SMS: 287) Stayton High: 668 Options Academy: 131 |
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9.3. Future Agenda Items:
Description:
A list of possible future agenda items is attached as part of the board packet. Board members may request that additional items be posted to this list.
Attachments:
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9.4. Upcoming Board Events & Activities:
Description:
Information regarding activities across the District can be found on the website at www.nsantiam.k12.or.us
February 18, 2022 Regular Session-Board Meeting: 6:00 pm ~ Stayton Elementary School/Zoom March 18, 2022 Regular Session Board Meeting: 6:00 pm ~ Stayton Elementary School/Zoom |
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10. MISC INFO & ANNOUNCEMENTS
Description:
This item is for things such as reports from board members (E.g. conferences or community events they attended) or to request volunteers for upcoming activities.
Board Greeter for Next Month: Chamber Greeters NSSD Board Rep: Possible Future Agenda Items: |
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11. ADJOURN
Description:
Time:
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