November 18, 2021 at 6:00 PM - Regular Session

Description:  The Regular Session of the North Santiam School District’s Board of Directors is called to order at 6:00 pm. It is an open meeting of the Board and the public is allowed to observe in-person and via Zoom. On the agenda is a place for public comment. Those in attendance that wish to address the Board during this time must complete a public comment request available via the link PUBLIC COMMENT CARD prior to this point in the agenda. Comment cards are also available in person at meeting sites and in the District Office during business hours. Speakers may offer objective criticism of school operations and programs however, the law prohibits the Board from hearing complaints regarding any personally identifiable District staff member. The Board asks that anyone wishing to communicate a complaint of this manner follow the proper administrative process in Board policy KL (Public Complaints). This information is available on the District website. 

ACKNOWLEDGEMENT OF BOARD MEMBERS PRESENT: ALISHA OLIVER

PLEDGE OF ALLEGIANCE: ALISHA OLIVER

Description:  Any changes to the agenda after posting on November 12, 2021 are noted below:

Added Attachments-

• 5.2-General Fund Board Financials 21.22, Food Service 21.22 & Alt School Bid Tabulation Sheet (revised 11.18.21 due to the far right column being cut off on original posting)
• 7.1-ESSER Capital Expenditures & Reimbursement Updates

Added Agenda Items-

RECOMMENDED MOTION-AGENDA APPROVAL

Motion that the Board approves the meeting agenda as modified.  Motion Made By: Vote:

 

Description:  This agenda item is for monthly reports from the Stayton High School ASB president and for other requests/reports from students.  

Description:  The meeting will now be opened to receive public comment. We value the time and initiative members of the public take to share their thoughts with the Board. The Board’s role during public comment is not to immediately respond, but to listen. If there is follow-up necessary, we will direct our Superintendent to do so. Remember that we all model the way for our students, and we ask that everyone share their thoughts in a respectful way. Should any public comment include complaints regarding a personally identifiable District staff member, the Board chair may direct the speaker to the proper administrative process found in Board policy KL which can be found on the table near the entrance of the room and on the District's website. Those who have completed a public comment card will be called one at a time to step forward (or turn on their cameras/mics) and state their name and address. Please note that speakers will have three minutes to express their thoughts.

Description:  This standing agenda item is for reviewing COVID-19 guidance for schools and the current status of the virus in the community.

Description:  Assoc. Superintendent. Dave Bolin will give a report on activities and expenditures for various grants the District receives including Title, II, III & IV as well as ESSER III and SIA.

Description:  Assoc. Superintendent Dave Bolin will give the Student Success Act. monthly update which typically includes activities and expenditures.  

Description:  In order to make more efficient use of meeting time, items that are routine in nature are placed on the Consent Agenda when no debate is anticipated.  Any item placed on the Consent Agenda may be removed at the request of any Board member prior to the time a vote is taken. All remaining items of the Consent Agenda are then disposed of in a single motion.

Description:  The minutes from the previous month's meeting are submitted for Board review and approval. 

Description:  School boards must approve the hiring and annual renewal and/or extensions of the Licensed staff contracts. HR Director Debi Brazelton will review any changes in Licensed staff since the last board meeting. Only new hires require board approval; building transfers, resignations and retirements are for information only.

New Hires (Board Action Required)
Sarah Davisson-SHS/LA Teacher
Resignations 
Ward Robertson-SHS/LA Teacher
Retirements 
n/a
Leave of Absence
Megan Peetz

Description:  RECOMMENDED MOTION-CONSENT AGENDA

Motion that the Board approve the Consent Agenda including; 6.1-Minutes from the 10/18/21 Special Session and the 10/21/21 Regular Session and 6.2- new hire Sarah Davisson. Motion Made By: Vote:

 

Description:  The District has recently discovered there is a new requirement for building projects that are to be included in the ESSER III grant that total over $25,000.00 should have school district board approval. An explanatory statement from the ODE website has been attached. Business Director Jane Nofziger will review the two projects that meet this stipulation. 

1) NSSD Options Academy building
2) Mari-Linn Elementary Outdoor Covered Classroom Space

Board members can choose to make a motion to approve the projects or table it until the December meeting. 

POSSIBLE MOTION-ESSER III BUILDING PROJECTS

Motion that the Board approves the Options Academy building project and the Mari-Linn School Elementary Outdoor Covered Classroom Space project be included in the ESSER III grant.  Motion Made By: Vote:

 

Description:  The Oregon School Boards Association is organized as one general state association with up to 23 regionally elected representatives established across 14 geographic regions to support member participation and representation.  In odd-numbered years member boards elect regional representatives for even-numbered positions on the OSBA Board of Directors and all members of the Legislative Policy Committee (LPC).   

NSSD may vote for Board of Directors positions 11 & 12 and Legislative Policy positions 11 & 12. The election ballot and candidate resumes have been included in the meeting materials.

POSSIBLE MOTIONS-OSBA CANDIDATES

Motion that the Board [places a yes vote ] [places a no vote]  [abstains from voting] for Anthony Medina for OSBA Board of Directors Position 11.   Motion Made By: Vote:

POSSIBLE MOTIONS-OSBA CANDIDATES

Motion that the Board [places a yes vote ] [places a no vote]  [abstains from voting] for Melissa LaCrosse for OSBA Board of Directors Position 12.   Motion Made By: Vote:

POSSIBLE MOTIONS-OSBA CANDIDATES

Motion that the Board [places a yes vote ] [places a no vote]  [abstains from voting] for Maria Hinojos Pressey for OSBA Legislative Policy Committee Position 11.   Motion Made By: Vote:

POSSIBLE MOTIONS-OSBA CANDIDATES

Motion that the Board [places a yes vote ] [places a no vote]  [abstains from voting] for Ashley Carson Cottingham  for OSBA Legislative Policy Committee Position 11.   Motion Made By: Vote:

Description:  The following policy edits were recommended from OSBA as part of their Policy Plus service, typically as a result of new legislation or to revise outdated language. They are presented for a first reading and will be brought back in the December 16, 2021 for a second reading/approval. 

BBAA- Individual Board Member’s Authority and Responsibilities
CM- Compliance and Reporting on Standards

Description:  A list of the field trips taken and/or scheduled since the start of the school year has been included in the board packet. New trips scheduled since the last board meeting are highlighted in yellow. Any overnight stays are indicated in red.  

Description:  Current enrollment is approximately 2,128 across the District. Numbers for each school are listed below. Refer to the attachment for a breakdown by grade at each location. 

Mari-Linn: 162
Options Academy: 146
Stayton Elementary: 359
Stayton High: 681
Stayton Intermediate/Middle: 444
(SIS: 156 SMS:288 )
Sublimity: 336

Description:  A list of possible future agenda items is attached as part of the board packet.  Board members may request that additional items be posted to this list.

Description:  Information regarding activities across the District can be found on the website at www.nsantiam.k12.or.us

December 16, 2021 - Regular Session-Board Meeting  
6:00 pm ~ Stayton Elementary School cafeteria

December 20-31, 2021: Winter Break

January 20, 2022 - Regular Session Board Meeting: 
6:00 pm ~ location TBA

Description:  This item is for things such as reports from board members (E.g. conferences or community events they attended) or to request volunteers for upcoming activities.

Board Greeter for Next Month:

Chamber Greeters NSSD Board Rep: 
Dec. 1 @ 8:30 - Spotlight Community Theatre
Dec. 15 @ 8:30 - Wilco Farm Store

Possible Future Agenda Items:

Description:  Time: