January 18, 2018 at 5:00 PM - Special Session

Description:  Kori Sarrett from Accuity, LLC will be present to discuss the District's conversion from a cash to accrual accounting system. 

Description:  The Board will now meet in Executive session for the purpose of consulting with legal counsel as pursuant to ORS 192.660(2)(h). No decision may be made in Executive Session and when the discussion is concluded, the Board will return to Special Session and welcome the audience back into the room. 

Representatives of the news media, designated staff and invited guests may be allowed to attend the Executive session. All other members of the audience are now asked to leave the room. Representatives of the news media are specifically directed not to report on any of the deliberations during the Executive session, except to state the general subject of the session as previously announced. No recording of the Executive session is allowed without express permission from the board. 

Description:  The Board will return to open session and recess until 6:00 pm to allow the audience to be seated. 

Description:  We would like to welcome you to the Open Session of the North Santiam School District’s Board of Directors.  This is an open meeting of the Board and the public is allowed to observe. On tonight’s agenda is a place for public comment. Those in attendance that wish to address the Board during this time must complete a public comment card and present it to the Board Secretary, Tonia Whisman. These orange cards are available on the table at the door. Due to confidentiality and liability issues the Board cannot hear complaints against staff in an open session. 


ACKNOWLEDGEMENT OF BOARD MEMBERS PRESENT/ABSENT: Garrett Trott

PLEDGE OF ALLEGIANCE: Garrett Trott

Description:  Any changes to the board packet after posting on January 12, 2018 will be noted below:

Added Agenda Items-
• 13.3-Adoption of Supplemental Budget

Additional Support Materials (attachments)-
• 11.1- NSSD Seismic Upgrades Bid Results
• 11.2 - ADM Report
• 12.1 - 12.14.17 Meeting Minutes
• 12.2 - Licensed Staff Report
• 13.2 - MOA article 6.4 & MOA article 15.A
• 13.3 - Resolution #011818A-Increase Appropriation Jan 2018
• 14.1 - 2017-18 City Council Presentations

Description:  MOTION- AGENDA APPROVAL 
Motion that the Board approves the agenda as modified.

Motion Made By:
Vote:

Description:   

Description:  Ken and Amy Carey will be present to discuss their recent efforts to inspire community businesses to donate funds to the NSSD Food Program for unpaid lunch balances. The following businesses made cash donations:

1st St. Barber Shop
3D Autoglass
A&W
MaryArtz Tax & Business Services, Inc.
Baked and Loaded Potatoes
Denise Busch RE/MAX
Cascade Floors, Inc.
Tyler & Deana Freres
Brian Huber Lawn Maintenance, LLC
Roger & Ginna Neufeld
North West Fencing, Inc.
The Picken Coop
Scallywags
Snow Peak Brewing Co.
Stayton Tire & Automotive
Smith Field & Fence Co

Description:  Andy will announce that Governor Kate Brown has declared January 2018 to be School Board Recognition Month and will acknowledge the board's dedicated service to the district and appreciation from all the schools. 

Laura Wipper - serving since 2005
Tass Morrison - serving since 2006
Mike Wagner - serving since 2007
Tod Nau - serving since 2011
Garrett Trott - serving since 2012
Evan Smith - serving since 2015
Alisha Oliver - serving since 2017
Bradley Phelps (Student Rep) - serving since 11/17

Superintendent Gardner will also congratulate Tass Morrison for receiving the 2017 Distinguished Service Award from the Stayton/Sublimity Chamber of Commerce. The awards ceremony will be February 22, 2018 at Foothils Church at 11:30 am. 

Description:  Mike will acknowledge Anthony Cusimano for being selected to represent SMS on the All-State Middle School Honor Band with 200 other middle schoolers from around the state. He will also share a report about Stayton Intermediate/Middle School

Description:  The Board welcomes public comments on topics and concerns that affect the education of students. When stating an opinion before the Board, a statement of facts on which the opinion is based is particularly helpful.  The Board is also interested in your comments for viable solutions and ways of involving others who would be affected by the offered solutions.  Due to confidentiality and liability issues the Board cannot hear complaints against staff in an open session.  A copy of the policy and procedures on how to file a complaint are available at the back of the room, at any school office, from the board secretary, or from the North Santiam School District web site.  If there is anyone in attendance at this time, who has filled out a public participation card and wishes to address the Board, please step forward and state your name and address.

Description:  ASB President and NSSD Student Board Rep, Bradley Phelps, will give a report on Stayton High School.  

Description:  Andy will give the Board an oral report on the District and legislative issues regarding education. He will also review the Division 22 report that has been prepared by Dave Bolin to be submitted to OR Dept of Ed and the status of the bids for the seismic grant work to be done at Sublimity and SHS. 

Description:  The financial report will be submitted by Jane Nofziger for the Board's review. 

Description:  CE Sub-Committee Board Chair, Tass Morrison, will review the meeting minutes from the previous meeting. 

Description:  The minutes from the previous board meeting will be attached for review and approval. 

December 14, 2017-Regular Session Minutes

Description:  The licensed staff report will be included in the board packet. 

New Hires-
Brian Satern - Sublimity/Temporary-Life Skills Class
Lynette Witkowski - SHS/Temporary-Health Pathways teacher (Measure 98/Grant Funded)

Resignations- 
none

Retirement-
Teri Butler-HR Director

Description:  MOTION- APPROVAL OF CONSENT AGENDA
Motion that the Board accepts and approves the items listed in the Consent Agenda including 12.1- December 14, 2017 Regular Session Meeting Minutes and 12.2 - new hire 

Motion Made By:  
Motion Seconded By:  
Vote:  

Description:  The Board will discuss field trips with Principals. In addition, the Board will review the new format of the monthly report which has been changed to include more detailed information.

Description:  Teri Butler will present the following motions to the Board to be ratified:

•MOA in regard to article 6.4  between North Santiam School District and the Oregon School Employees Association, Chapter #122
•MOA in regard to article 15.A  between North Santiam School District and North Santiam Education Association (Programs of Assistance)

MOTION-M.O.A. REGARDING ARTICLE 6.4
Motion that the Board approves Memorandum of Agreement regarding 6.4 between the North Santiam School District and the Oregon School Employees Association, Chapter #122 

Motion Made By:
Vote:

Motion that the Board approves the Memorandum of Agreement in regard to article 15.A  between the North Santiam School District and the North Santiam Education Association.

Motion Made By:
Vote:

Description:  The information regarding this resolution will be provided in the Business Director's report under 11.2 This time is set aside for additional questions the Board may have and the request for a motion from the Board to adopt the supplemental budget as presented.

PROPOSED MOTION-ADOPTION OF SUPPLEMENTAL BUDGET
Motion that the Board approves Resolution #011818A to adopt a supplemental budget, establishing the following additional appropriation:
Increase Fund 200, Function 1000 by $419,193 for a new total of $2,767,399
Increase Fund 200, Function 2000 by $57,346 for a new total of $879,434

Motion Made By:
Vote:

Description:  The Board will discuss the Goal Strategies for 2018-2019 by reviewing the strategies in place for 2017-2018.  If work needs to be done the Board Chairman may ask several board members to work on a sub-committee to make revisions or a Special Session can be set up to review more in depth. 

Description:  The Board will review the dates, times and draft presentations for the upcoming City Council meetings. 

Stayton- Monday, Feb 5, @ 7:00 pm - Garrett, Brad, Evan, Laura

Sublimity- Monday, Feb 12 @ 7:00 pm - Tass, Garrett, Brad

Lyons- Tuesday, 27 @ 6:30 pm - Alisha, Mike 

Description:  In addition to the gifts acknowledged in the Spotlight Section (8.1), the following gifts/donations were accepted by schools in the District during the last month:

• Millie & Nick Hennemann - clothing items donated to students in need across the District

Description:  A list of the field trips taken and/or scheduled from September 6, 2017 has been included in the board packet under 13.1. The format of the report has been changed to include more information such as the educational objective and site location. 

Description:  Current enrollment is approximately 2,282 across the District. Numbers for each school are listed below:

Mari-Linn: 222
Sublimity: 366
Stayton Elementary: 407
Stayton Intermediate/Middle: 591
(SIS: 221 SMS: 370)
Stayton High: 696

Description:  A list of possible future agenda items is attached as part of the board packet.  Board members may request that additional items be posted to this list.

Description:  Community wide events, high school athletics, and district-wide information can be found on the following websites:

www.staytonevents.com  
www.nsantiam.k12.or.us

Stayton Booster Club Auction - February 10th
Cascade Hall Oregon State Fairgrounds ~  3:30-9:30  PM
Silent Auction 3:30-5 PM, Dinner Served 6 PM, Oral Auction 7 PM
Tickets on sale at STAYTONEVENTS.COMTickets
$35.00 per person on-line or $40.00 at the door

Regular Session-Board Meeting:  February 15th
6:00 pm ~ SES Cafeteria

Stayton/Sublimity Chamber of Commerce Awards Ceremony: February 22nd
11:30 am ~ Foothills Church

Special Session Board Meeting:  March 1st  
6:00 pm ~ District Office Santiam Room

Regular Session Board Meeting: March 15
6:00 pm ~ Stayton Elementary School

Special Session Board Workshop: Saturday, April 21st
9:00-12:00 ~ Santiam Room

Description:  Time: