October 19, 2017 at 6:00 PM - Regular Session

Description:  We would like to welcome you to the Regular Session of the North Santiam School District’s Board of Directors.  This is an open meeting of the Board and the public is allowed to be present to observe. On tonight’s agenda is a place for public comment. Anyone in attendance, that isn’t on the agenda and wishes to address the Board during this meeting must fill out a public comment card that is available at the door and give it to the Board Secretary, Tonia Whisman.  Due to confidentiality and liability issues, the Board cannot hear complaints against staff in an open session. 


ACKNOWLEDGEMENT OF BOARD MEMBERS PRESENT: GARRETT TROTT

PLEDGE OF ALLEGIANCE: GARRETT TROTT

Description:  Any changes to the board packet after posting on October 14, 2017 will be noted below:

Deleted-
9.2-Facilities Planning RFP

New Agenda Items-


Additional Attachments-
• 7.3 - NSSD Evaluation System of Support & NSSD Quality Instruction Model
• 8.3 - Licensed Staff Report
•10.3 - Field Trip Report

Description:  MOTION- AGENDA APPROVAL 

Motion that the Board approve the agenda as modified.

Motion Made By:
Vote:

Description:  Laura Warren will be in attendance to share some of the recent activities of the Stayton High School ASB Executive Council.

Description:  Alan Kirby and ASB President, Bradley Phelps, will be present to request that new Tutoring and Anime Viewing clubs be formed at SHS.

Description:   This time is set aside for special presentations that are not reccurring agenda items.

Description:  Stayton Boosters Club president, Randy Forrette, will be present to show the Board all the projects that have been completed in the Summer and Fall at SHS. 

Description:  The Board welcomes public comments on topics and concerns that affect the education of students. When stating an opinion before the Board, a statement of facts on which the opinion is based is particularly helpful.  The Board is also interested in your comments for viable solutions and ways of involving others who would be affected by the offered solutions.  Due to confidentiality and liability issues the Board cannot hear complaints against staff in an open session.  A copy of the policy and procedures on how to file a complaint are available at the back of the room, at any school office, from the board secretary, or from the North Santiam School District web site.  If there is anyone in attendance at this time, who has filled out a public comment card and wishes to address the Board, please step forward and state your name and address.

Description:  Andy will give the Board an oral report on the District and legislative issues affecting education.

Description:  Dave Bolin will be present to answer questions regarding district and school report cards. 

Description:  Dave Bolin will speak about the Collaborative Steering Committee, Professional Development, Teacher Evaluations and the Technology Report.

Description:  Jane will distribute the September financial report and answer any questions.
*The handouts were distributed at the Board meeting and have now been attached to the Board packet*

Description:  Tass will review the meeting minutes from the most recent Community Engagement Committee Meeting

Description:  This item is on the agenda to allow representatives of area city councils in the District an opportunity to share information on upcoming city projects, grants, or community events that the school district or board members might participate in, or need information about.   

Sublimity City Council, Jim Kingsbury-
Stayton City Council, -
Lyons City Council, Mike Wagner-

Description:  In order to make more efficient use of meeting time, items that are routine in nature are placed on the Consent Agenda when no debate is anticipated.  Any item placed on the Consent Agenda may be removed at the request of any Board member prior to the time a vote is taken. All remaining items of the Consent Agenda are then disposed of in a single motion.

Description:  The minutes from the board meeting last month are attached for the Board's review and approval. All past "approved" minutes have been posted to the BoardBook website.

September 21, 2017-Regular Session Minutes 

Description:  The policies were presented to the Board for review at the August and September meetings. They are now being presented to the Board for approval. Due to the size of the files, zip files have been included in the "Extras" section of the Board packet. Individual policies that the Board would like to further review may be pulled for discussion or tabled until a future meeting. 

MOTION TO APPROVE POLICIES G, H, I, J, K/L
Motion that the Board approves policies G, H, I, J, K/L {as presented} {with the following exceptions}.

Motion Made By:
Vote:

Description:  The Licensed report for October has be included in the Board packet.

NEW HIRES(Board action required)
Amy Donaldson-SES/Reading Specialist  (rehired under temporary contract)
Bryson Hills-SHS/Math
Linda Neely-SHS/Sp Ed (.5)

RESIGNATIONS/RETIREMENTS (informational only)
none

Description:  MOTION- APPROVAL OF CONSENT AGENDA
Motion that the Board approve and accept items listed in the Consent Agenda including 8.1 -minutes from the September 21, 2017 Regular Session Board meeting;  8.2- Board Policies  G, H, I, J,  K/L; 8.3- new hires, Amy Donaldson, Bryson Hills and Linda Neely.

Motion Made By:
Vote: 

Description:  Now that the full policy review/rewrite has been completed, the District is eligible to enroll in OSBA's Policy Plus program. Information about the service from the OSBA website is listed below. There is also an additional attachment for more detailed information. The Board will discuss the current process for updating Board policies and if it should choose to enroll in OSBA's service. 

Subscribers pay a monthly fee based on ADM ($120 for NSSD) to participate in the program and contract for a four-year service agreement with OSBA. During that time subscribers will receive a quarterly Policy Update publication, continue their current subscription of manual maintenance service and/or web-hosted policy manual and will receive help from staff in maintaining current policy documents. This means, following each Policy Update, a packet of the current Policy Updates are applied to the board policy manual and shipped for review and adoption. During the last quarter of the contract period, subscribers will receive the option of requesting a desk rewrite through OSBA.

Description:  The following donations were made to the district:

$1,000 to SHS Highlights Dance Team by Mentor Graphics Foundation (matched donation made by Bob Anderson)

Description:  Student enrollment is approximately 2277 as of October 13, 2017.

Mari-Linn School: 218
Sublimity School: 368
Stayon Elem: 391
Stayton Inter/Midd 598
(SIS- 223 SMS-375)
Stayton High 702
Total:  2277

Description:  A list of the field trips scheduled or taken since the last board meeting has been included in the Board packet. 

Description:  A list of possible future agenda items is attached as part of the board packet.  Board members may request that additional items be posted to this list.

*Voting opens for OSBA Board and Legislative Policy Committee representative positions on November 13. The motion to cast a vote will be placed on the November agenda.

*The Special Ed report that typically occurs in October has been postponed until November.

Description:  Community wide events, high school athletics, and district-wide information can be found on the following websites:

ww.nsantiam.k12.or.us
www.staytonevents.com
www.business.staytonsublimitychamber.org/events

Homecoming Parade ~ 1:45 pm
Homecoming Game ~ 7:00 pm
October 20, 2017 


No School/Grading Day
November 3, 2017

SHS Drama Production - The Importance of Being Earnest
November 3 & 4 at SHS auditorium ~ 7 pm

Feed My Starving Children MobilePack 
November 4 & 5, 2017 at SHS ~ sign up for shifts

SHS Fall Choir Concert
November 6, 2017 at SHS Auditorium ~ 7 pm

Parent/Teacher Conferences
November 6-8, times vary by school

Next CE Meeting:
November 8, 2017 at 8:00 am in the Santiam Meeting Room 

No School/Conferences & Veteran's Day
November 9 & 10, 2017

November OSBA Annual Convention:
November 9-12, 2017 in Portland

OSBA Blazer Night
November 10 ~ 7 pm vs Brooklyn Nets

Next Board Meeting:
November 16, 2017 at DO ~ 6 pm

Description:  Time: