April 20, 2017 at 6:00 PM - Special Session

Description:  The School Board will now meet in executive session for the purpose of reviewing the superintendent's evaluation as pursuant to ORS 192.660 (2)(i)-Performance Evaluations. No decision may be made in executive session and when the discussion is concluded, the board will return to Regular or Special session and welcome the audience back into the room. 

Representatives of the news media, designated staff and invited guests may be allowed to attend the executive session. All other members of the audience are now asked to leave the room. Representatives of the news media are specifically directed not to report on any of the deliberations during the executive session, except to state the general subject of the session as previously announced. No recording of the executive session is allowed without express permission from the board.

Description:  The Board will review the consolidated information from each board member's evaluation of the Superintendent.

Description:  Time:

Description:  We would like to welcome you to the Regular Session of the North Santiam School District’s Board of Directors.  This is an open meeting of the Board and the public is allowed to be present to observe. On tonight’s agenda is a place for public participation. Anyone in attendance, that isn’t on the agenda and wishes to address the Board during this meeting must fill out a public participation card that is available at the door and give it to the Board's Executive Assistant.

Board Roll Call: Laura Wipper, Garrett Trott, Tass Morrison, Mike Wagner, Evan Smith, Dave Kinney. Tod Nau will be absent with prior notice

Description:  Any changes to the board packet after the posting on April 14, 2017 will be noted below:

Added Agenda Items

Added Attachments
• Leadership Team Reports

Deleted Agenda Items 
• 13.2 - PACE Agreement Resolution
• 13.3 - 2017-2018 School Calendar Review
(both have been postponed until the May meeting)

Description:  MOTION- APPROVAL OF THE AGENDA 
Motion that the Board approve the agenda as presented (or modified).

Motion Made By:
Seconded By:
Vote:

Description:  The Board welcomes public comments on topics and concerns that affect the education of students. When stating an opinion before the Board, a statement of facts on which the opinion is based is particularly helpful.  The Board is also interested in your comments for viable solutions and ways of involving others who would be affected by the offered solutions.  Due to confidentiality and liability issues the Board cannot hear complaints against staff in an open session.  A copy of the policy and procedures on how to file a complaint are available at the back of the room, at any school office, from the Board's Executive Assistant, or from the North Santiam School District website.  If there is anyone in attendance at this time, who has filled out a public participation card and wishes to address the Board, please step forward and state your name and address.

Description:   This time is set aside for special presentations that are not recurring agenda items

Description:  Wendy will share what's been happening at SES. She will also acknowledge the following individuals for their "Above and Beyond" efforts at SES; Dodi Holm, Anna Benefiel and Melanie Newton.

Description:  Wendy and Community Engagement Chair, Tass Morrison, will unveil the new area dedicated as the SES Hall of Fame and also induct it's first honoree, Dave Gentry. Dave will be present to share his thoughts and experiences of his time as principal at SES. 

Description:  There will be a brief recess after the dedication of the SES Hall of Fame to serve cake and punch to the board and audience. 

Description:  SMS Principal, Mike Proctor, will be present to honor National Junior Honor Society students Connor Riedman, Haley Arnold and Hailey Notman.

Description:  Jennifer Maben will be present, along with her student travelers, to report on a recent  trip to Germany. She accompanied 2 Stayton HS and 6 Cascade HS students and they will be sharing their experience with the board. 

Description:  Stayton HS ASB Advisor, Rachel Krieger, will be present to update the board on recent activities. 

Description:  Andy will give the Board an oral report on the District. 

Description:  The March financial report has been submitted in both cash and accrual forms. The ADM Comparison report was also attached.  Jane will be in attendance to answer any questions. There is additional clarifying information in the Business Services section of the the Leadership Team reports. 

Description:  The April Community Engagement meeting was cancelled so there are no minutes to review. 

Description:  This item is on the agenda to allow representatives of city councils within the District's boundary an opportunity to share information on upcoming city projects, grants, or community events that the school district or board members might participate in, or need information about.   

Sublimity City Council, Jim Kingsbury-
Stayton City Council, Jennifer Niegel-
Lyons City Council, Mike Wagner-

Description:  In order to make more efficient use of meeting time, items that are routine in nature are placed on the Consent Agenda when no debate is anticipated.  Any item placed on the Consent Agenda may be removed at the request of any Board member prior to the time a vote is taken. All remaining items of the Consent Agenda are then disposed of in a single motion.

Description:  The minutes from the previous board meeting have been attached in the board packet for the Board's review and approval.

•  March 16, 2017-Special/Regular Sessions

Description:  Teri has submitted a list with changes to licensed staff since the last Regular Session.  It includes only resignations and/or retirements so no board action is needed. 

Resignations: Ben Haskell:ML
                  Allison Youel: SMS
                                Christy Knox - SES
                                Jeana Scholten - SES
Retirement: Kevin Dohman: SIS

Description:  MOTION- APPROVAL OF THE CONSENT AGENDA
Motion that the Board approve the Consent Agenda which includes 12.1 - minutes from the March 16, 2017 Special/Regular Sessions 

Motion Made By:  
Seconded By:  
Vote:  

Description:  Laura Wipper, Tass Morrison, and Evan Smith reviewed the 2016-2017 strategies. The revised strategies have been attached to the board packet for review. 


 

Description:  The link below is to Board Policy sections AB, D, E, and F that have been reviewed and revised by OSBA. The revisions were reviewed by the district committee, including board representative Garrett Trott. The file is too large to load into the Board packet but board members may click on the link below (or access it via the e-mail sent) to review the policies. If no changes are suggested, the policies will be submitted for approval in the May board meeting. 

https://drive.google.com/drive/folders/0B1jJBN4liLYORHNhMEUzbnd6bGs?usp=sharing

Description:  The District received the following gifts/donations in March and April of 2017 to the Stayton High School Band Dept:

• James Schultz - percussion drum set
• Budget Properties, LLC - $250 toward trip to Disneyland
• Budget Rent-A-Space -  $250 toward trip to Disneyland
• Budget Rent-A-Space U-Haul -  $250 toward trip to Disneyland

Description:  Community wide events, high school athletics, and district-wide information can be found through the following website links:

www.staytonevents.com  
http://www.staytonathletics.com
www.nsantiam.k12.or.us 

Other upcoming board activities and events include:

April 23, 2017 @ 3:00 pm in SHS Cafeteria
Highlights Dance Team Celebration & Awards


April , 2017-FFA Spring Banquet
5:30 pm in the SHS Cafeteria
RSVP to Amy Goulter-Allen at amy.goulter@nsantiam.k12.or.us

June 1, 2017 @ 7:00 pm in Santiam Room at DO
Budget Committee Meeting
(All board members should plan to participate)

June 8, 2017 (if needed)
Budget Committee Meeting

May 18, 2017  in Library at SHS
Executive Session at 6:00 pm (Supt Evaluation)
Regular Session at 7:00 pm

July 14-16, 2017 Summer Board Conference
Riverhouse Conference Center in Bend

Description:  A list of possible future agenda items is attached as part of the board packet.  Board members may request that additional items be posted to this list.

Description:  Current enrollment as of April 14, 2017 was 2288. The breakdown at each school is as follows:

SES 437
SIS 226
SMS 357
SHS  661
SUB 389
ML 218

Description:  A list of field trips is being compiled and will be attached to the Board packet. It will include all trips planned for the remainder of the year and trips taken since the last Board meeting. All new trips added since the last report are highlighted in yellow and overnight stays are indicated in red.

Description:  Time: