October 20, 2016 at 7:00 PM - Regular Session

Description:  We would like to welcome you to the Regular Session of the North Santiam School District’s Board of Directors.  This is an open meeting of the Board and the public is allowed to be present to observe. On tonight’s agenda is a place for public participation. Anyone in attendance, that isn’t on the agenda and wishes to address the Board during this meeting must fill out a public participation card that is available at the door and give it to the Board Secretary, Tonia Whisman.  Due to confidentiality and liability issues the Board cannot hear complaints against staff in an open session. 

Description:  Any changes to the board packet after posting will be noted below:

Deleted-


New Agenda Items-
* Board Buddy Roles
* School Spotlight Presentations
* Promise of Oregon Resolution

Additional Attachments-
* Request for New Club
* Sept 2016 Financial Report
* District and SHS Report Card Data/All School Report Card Data
* New/Revised Board Policies

Description:  MOTION- AGENDA APPROVAL 

Motion that the Board approve the agenda as modified.

Motion Made By:
Motion Seconded By:
Vote:

Description:  The Board welcomes public comments on topics and concerns that affect the education of students. When stating an opinion before the Board, a statement of facts on which the opinion is based is particularly helpful.  The Board is also interested in your comments for viable solutions and ways of involving others who would be affected by the offered solutions.  Due to confidentiality and liability issues the Board cannot hear complaints against staff in an open session.  A copy of the policy and procedures on how to file a complaint are available at the back of the room, at any school office, from the board secretary, or from the North Santiam School District web site.  If there is anyone in attendance at this time, who has filled out a public participation card and wishes to address the Board, please step forward and state your name and address.

Description:   This time is set aside for special presentations that are not reccurring agenda items.

Description:  Alan Kirby and one or more exchange student representative(s) will be present to give a report on the experiences of the students visiting from Germany.   

Description:  Rachel will be in attendance to share some of the recent activities of the Stayton High School ASB Executive Council.

Description:  Alan will be present to request that a new Robotics club be formed at SHS

Description:  Andy will give the Board an oral report on the District.

Description:  Jeri will give the Board an update on Special Education (district-wide).

Description:  The September is attached and Jane will be present to answer any questions.

Description:  Dave Bolin will present to answer questions regarding district and school report cards. 

Description:  Tass will review the meeting minutes from the most recent Community Engagement Committee Meeting

Description:  This item is on the agenda to allow representatives of area city councils in the District an opportunity to share information on upcoming city projects, grants, or community events that the school district or board members might participate in, or need information about.   

Sublimity City Council, Jim Kingsbury-
Stayton City Council, Jennifer Niegel-
Lyons City Council, Mike Wagner-

Description:  The minutes from the board meeting last month are attached for the Board's review and approval. All past "approved" minutes have been posted to the BoardBook website.

September 15, 2016-Regular Session Minutes 

Description:  The Licensed report for October includes the following:

NEW HIRES
Karissa Griggs-SMS
Pamela Vandecouevering-SHS

RESIGNATIONS
Karissa Griggs-SMS
Marvin Tijerino-SMS

Description:  MOTION- APPROVAL OF CONSENT AGENDA
Motion that the Board approve and accept items listed in the Consent Agenda including 8.1 -the approval of the minutes from the September 15, 2016 Special/Regular Session;  8.2- the approval of new hires Karissa Griggs and Pam Vandecouevering and the resignations of Karissa Griggs and Marvin Tijerino. 

Motion Made By:
Motion Seconded By: 
Vote: 

Description:  The Oregon School Board Assoc. (OSBA) full board policy review/re-write process will begin next month. However, OSBA has advised that the board adopt the new policies below in the meantime. The versions suggested by OSBA have been reviewed, as applicable,  by the Safety and Security Director, the HR Director and the Superintendent and are attached for board review and discussion. 

ECACB: Unmanned Aircraft System (UAS) a.k.a. Drone
The 2016 Legislature passed House Bill (HB) 4066 and requires districts that choose to
operate a UAS as part of the district curriculum, to adopt policies for the use, storage and
accessing, and the sharing and retention of data resulting from the operation of the UAS.
This legislation is effective January 1, 2017.

GBM-Staff Compaints (REVISED) AND GBMA-Whistleblower (NEW): 
The Legislature passed House Bill (HB) 4067 in 2016 effectively changing the
Whistleblowing section in the Oregon Revised Statute and added new provisions for
whistleblowers. Due to the new provisions for whistleblowers, OSBA created a new separate
required sample policy, GBMA - Whistleblower, and revised the policy language in policy
GBM - Staff Complaints. 

Description:  There will be a discussion regarding ways for board members to get involved in their "buddy schools" and stay informed of activities and events. 

Description:  There will be a discussion regarding what type of information the board would like to receive during the school Spotlights in an effort to provide input to principals before they begin preparing their presentations. 

Description:  “The Promise of Oregon” is a public education support campaign based on two defining
principles: Today’s students are Oregon’s greatest natural resource. Accordingly, we as Oregonians must invest in our public schools so the next generation can reach its potential. Since Nov. 2014, the Promise online petition has been signed by 6,840 individuals, and 127 school boards have adopted a resolution in support of the campaign.

MOTION TO ADOPT RESOLUTION 102016A
Motion that the board adopt Resolution 102016A-The Promise of Oregon 2016

Motion Made By:
Motion Seconded By:
Vote:

Description:  Community wide events, high school athletics, and district-wide information can be found on the following websites:

www.staytonevents.com
http://www.staytonathletics.com/ 
nsantiam.k12.or.us

Next CE Meeting:
November 3, 2016 at 8:00 am in the Santiam Meeting Room

Special Session:
November 8, 2016 at 5:15 pm in the Santiam Meeting Room
Joint meeting with NSSD board and Community Engagement Committee to discuss OSBA CE Pilot Program

November OSBA Annual Convention:
November 10-13, 2016 in Portland

Next Board Meeting:
November 17, 2016 at DO (7pm)

Description:  A list of possible future agenda items is attached as part of the board packet.  Board members may request that additional items be posted to this list. In addition, voting opens for OSBA Board of Director open positions on November 14 (through Dec 16). The motion to cast a vote will be placed on the November agenda

Description:  Student enrollment numbers are still be finalized and will be attached prior to the meeting. 

Description:  Attached is a list of the field trips as of October 13, 2016. There appear to have been some program problems with the Trip Direct system because trips were not displaying on the calendar in early Sept even though they had been submitted. 

Description:  The following donations were made to the district:

Mark & Rebecca Larsen: $1,000 in cash to the Stayton Middle School Band

Description:  Steve Kelley will be present to discuss the OSBA Community Engagement Pilot Program with the current CE Committee and NSSD Board. Dinner will be served at 5:15. The meeting will begin promptly at 5:30 pm.

Description:  Time: