January 21, 2016 at 5:30 PM - Special/Regular Session

Description:  Superintendent, Andy Gardner will review his progress on goals for the 2015-16 school year.

Description:  The Board will review the current 2015-18 District and Board Goals.  If there are no changes, they can be continued for 2016-2019.  If work needs to be done the Board Chairman may ask several board members to work on a sub-committee to make revisions or a Special Session can be set up to review more in depth. 

The Board Strategies (reviewed Jan 2015) and District Goal Measurements (approved in Mar 2015) are also attached.

POSSIBLE MOTION TO APPROVE DISTRICT/BOARD GOALS
I move the Board approve the District/Board Goals as presented extending them to 2016-19.

By:
Second:
Vote:

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Description:  We would like to welcome you to the Regular Session of the North Santiam School District’s Board of Directors.  This is an open meeting of the Board and the public is allowed to be present to observe. On tonight’s agenda is a place for public participation. Anyone in attendance, that isn’t on the agenda and wishes to address the Board during this meeting must fill out a public participation card that is available at the door and give it to the Board Secretary, Mary Richards.

Description:  Any changes to the board packet after posting will be noted below:

Added Agenda Items-
None

Additional Support Materials (attachments)-
•  Revised Draft of Annual Report
•  December Financial Document

Description:  MOTION- AGENDA APPROVAL 
I move the Board approve the agenda as presented (or modified).

By:
Second:
Vote:

Description:  The Board welcomes public comments on topics and concerns that affect the education of students. When stating an opinion before the Board, a statement of facts on which the opinion is based is particularly helpful.  The Board is also interested in your comments for viable solutions and ways of involving others who would be affected by the offered solutions.  Due to confidentiality and liability issues the Board cannot hear complaints against staff in an open session.  A copy of the policy and procedures on how to file a complaint are available at the back of the room, at any school office, from the board secretary, or from the North Santiam School District web site.  If there is anyone in attendance at this time, who has filled out a public participation card and wishes to address the Board, please step forward and state your name and address.

Description:   

Description:  Andy will announce that Governor Kate Brown has declared January 2016 to be School Board Recognition Month.  He will thank board members for their many hours of service to the District. 

Description:  Diane will be in attendance to report on the recent SHS Choir Trip to London.

Description:  Wendy will talk about some of the things happening at SES.

Description:  Wendy will be introducing 5 students who will be given awards for academic excellence, outstanding citizenship and/or most improved.  They include: Marilynn Jane Dustin, Aliyah Sanchez, Jardon Baquet, Kadence Kuiken and Malachi Schickling.

Description:  Alan will introduce Devon Garber, Everette St. Clair, and Kyle Schwarm to the Board.  All three of these students were named to the all-state team-honorable mention.  Kyle Schwarm was also nominated for the Statesman Journal's Courage Award for showing leadership in difficult and sensitive times.

Description:  Andy will give the Board an oral report on the District.

Description:  The December financial report has been submitted by Jane Nofziger for the Board's review.   Jane will be in attendance to answer any questions.

Description:  This item is on the agenda to allow representatives of area city councils in the District an opportunity to share information on upcoming city projects, grants, or community events that the school district or board members might participate in, or need information about.   

Sublimity City Council, Jim Kingsbury-
Stayton City Council, Jennifer Niegel-
Lyons City Council, Steve Baldwin/Mike Wagner-

Description:  Tass will update the Board on the activities of the Community Engagement Committee.  The minutes from the last meeting are attached for the Board's review.

Description:  Mary has prepared the minutes from the board meeting last month, which are attached in the board packet for the Board's review and approval. All past "approved" minutes have been posted to the BoardBook website.

December 17, 2015-Regular Session Minutes

Description:  There have been no changes to licensed staff over the past month.

Description:  MOTION- APPROVAL OF CONSENT AGENDA
I move the Board approve the minutes from the December 17, 2015-Regular Session. 

By:  
Second:  
Vote:  

Description:  A draft budget calendar was included in the board packet last month.  If there are no other revisions, it is ready to approve.  The Budget Committee members from last year will all be returning, therefore no new members need to be appointed by the Board. 

Description:  Jane will go over the 2014-15 Audit with the Board.  A copy will be handed out at the meeting.  It is also on the District's website under Departments>Business Office>Audit.  A summary of the audit is attached as part of the board packet. 

Description:  Mary has prepared the 2014-15 Annual Report with input from Andy Gardner, David Bolin, Jane Nofziger, and Toni Silbernagel.  

Description:  Community wide events, high school athletics, and district-wide information can be found on the following websites:

www.staytonevents.com  
http://www.staytonathletics.com
http://nsantiam.orvsd.org/combined-calendar  

Educational Forum with Rep Jodi Hack:  January 27th at 6:30 pm at WESD

Community Engagement Committee Meeting: February 4 at 8:00 am (DO)

Mari-Linn School Forum: February 9th at 6:00 pm

Regular Session-Board Meeting:  February 18th at 7:00 pm at SIS/SMS

Special/Executive Session (Joint Board and CE Committee): March 3rd at 8:00 am

Description:  A list of possible future agenda items is attached as part of the board packet.  Board members may request that additional items be posted to this list.

Description:  Student count overall is currently at 2294, down 5 students from December. Count by building as of January 14th is attached for the Board's review. 

Description:  Attached is a list of the field trips taken and planned for the months of December/January as of January 14th is included in the board packet..

Description:  The following gifts/donations were accepted by schools in the District during the last month:

•  Exakt Edge Manufacturing donated a Super Slant Lathe (value $5000) to Stayton High School

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