March 19, 2015 at 6:00 PM - Special/Regular Session

Description:  The Goal Sub-Committee will bring back their recommendations regarding measurements for existing District Goals. 

Description:  The Board would like to welcome you to the Regular Session of the North Santiam School District’s Board of Directors. This is an open meeting of the Board and the public is allowed to be present to observe. On tonight’s agenda is a place for public participation. Anyone in attendance, who wishes to address the Board regarding an issue that is not on the agenda, must fill out a public participation card, that is available at the door, and give it to the Board Secretary, Mary Richards.

Description:  Anything added to, or deleted from, the agenda after its initial posting will be listed below:

Added Agenda Items: 
Award of Contracts-Roofing and Parking

New Attachments:
Revised March 2015 Licensed Personnel Report  
School Finance Distribution Information
February 2015 Financial Information
March Class Grant Newsletter
Bid Information for Roofing and West Parking Lot at SHS

Deleted Attachments:
Draft 2015-16 Calendar (with 6 week grading periods)

Description:  MOTION-APPROVAL OF THE AGENDA
I move the Board approve the agenda as presented (or as modified).

By:
Second:
Vote:

Description:  Jeri will give the Board information on her building goals, behavior and academic achievement during the Spotlight.

Description:  During the Mari-Linn Spotlight, Jeri will discuss student behavior and how two 8th grade girls have set the tone for the building with their "Anti-Bullying" campaign.  Cheyenne Harrington and Caitlynn Weiszhaar will be recognized by the Board for their outstanding citizenship and character with pins and certificates.

Description:  Debi will talk about Career Related Learning (graduation requirement).

Description:  The Board welcomes public comments on topics and concerns that affect the education of students. When stating an opinion before the Board, a statement of facts on which the opinion is based is particularly helpful.  The Board is also interested in your comments for viable solutions and ways of involving others who would be affected by the offered solutions.  Due to confidentiality and liability issues the Board cannot hear complaints against staff in an open session.  A copy of the policy and procedures on how to file a complaint is available at the back of the room, at any school office, from the board secretary, or from the North Santiam School District website.  If there is anyone in attendance at this time, who has filled out a public participation card and wishes to address the Board, please step forward and state your name and address.

Description:  Andy will give the Board an oral general district-wide report and an update on bond activities.

Description:  Attached is the financial report for February 2015. 

Description:  This item is on the agenda to allow representatives of area city councils in the District an opportunity to share information on upcoming city projects, grants, or community events that the school district or board members might participate in, or need information about.   

Sublimity City Council, Jim Kingsbury (New)-
Stayton City Council, Jennifer Niegel-
Lyons City Council, Steven Baldwin-

Description:  Mary has prepared the minutes from the last board meeting.  They are attached for review by board members prior to approval.

•  February 19, 2015-Regular Session Minutes
•  March 5, 2015-Special/Executive Session Minutes

Description:  The attached policy revisions were reviewed during the February Meeting.  These policy revisions are required by law or come highly recommended by OSBA. They include the following:

KG-Facilities Use (Buildings and Grounds)
The bulk of the changes were made to the administrative rule and forms that go along with this policy. The revision to the policy states that an application for facilities use must be filled out and submitted at least 15 working days prior to the scheduled event and that the district has the right to deny or withdraw facility use privileges at any time.  Facility use fees and personnel fees will be assessed. 

Revised IGBA-Students with Disabilities-Child Identification Procedures
This is a policy re-adoption. Suggested changes during the meeting in February are highlighted and in blue font. 

JECB- Inter-District Transfers
Inter-District transfer rules are constantly changing and these policy revisions delete some of the things that can no longer be taken into consideration with regards to transfer requests.

GBNA-Staff Harassment and JFCF-Student Harassment
Harassment policy must now be separated for staff and students. The time lines and basic principles have not changed since the last approved revision.

Description:  A revised licensed personnel report for March is included in the board packet.  It includes the following:

Resignations:
Cynthia Schumacher

Retirements:
Diane North
Laura Dawson
Chris Shoji

Description:  MOTION-APPROVAL OF THE CONSENT AGENDA
I move the Board approve the Consent Agenda as presented, including: 10.1 the minutes from the February 19, 2015-Regular Session and the March 5, 2015-Special/Executive Session; 10.2 Policy revisions to IGBA-Students with Disabilities (Child Identification Procedures), GBNA-Staff Harassment,  JFCF-Student Harassment, KG-Facilities Use (Buildings and Grounds), and JECB-Inter-District Transfers; and 10.3 the acceptance of the resignation of Cynthia Schumacher, and the approval of retirements of Diane North, Laura Dawson, and Chris Shoji.

By: 
Second:
Vote:

Description:  The attached policy revisions were required by law or highly recommended by OSBA.  They include the following:

DN-District Surplus
Allows for the disposal of items that cost more than the $160 it costs to advertise a surplus sealed bid sale in the newspaper to be disposed of without board approval.  Most of these items are given to co-curricular programs to use for sale in fund raisers or can be sold individually through some other type of sale. 

GBDA-Mother Friendly Workplace
Requires that the policy be published in the employee handbook with a list of designated locations readily available upon request.

GBM-Staff Complaints
Readoption of the policy on complaints by staff.

Description:  The Report Card Committee has recommended the final approval of the 2015-16 NSSD Calendar with 9-week grading periods as presented at the February meeting.  The draft calendar for 2016-17 is attached for informational purposes.  It has been reviewed and approved as a "draft" by the Calendar Committee for planning purposes.

MOTION-APPROVAL OF 2015-16 NSSD CALENDAR

I move the Board approved the 2015-16 NSSD Calendar as recommended by the Report Card Committee with 9-week grading periods.

By:
Second:
Vote:

Description:  Attached is the Superintendent Evaluation form.  Board members need to fill out the form and get it turned into the District Office by April 9th for compilation. 

Description:  Bid results are attached as part of the board packet. The lowest bid for the roofing was submitted by LP Metal Works LLC at $314,822 and the lowest bid for the west parking lot was submitted by Willamette Valley Excavating for $252,000.

MOTION-CONTRACT AWARD FOR ROOFING
I move the Board award the roofing contract to LP Metal Works LLC.

By:
Second:
Vote:

MOTION-CONTRACT AWARD FOR SHS WEST PARKING LOT
I move the Board approve the contract for the west parking lot paving to Willamette Valley Excavating.

By:
Second:
Vote:

Description:  Student enrollment has dropped to 2316 students over the past month (approximate drop of 16.5 students). 

Description:  The Board Calendar is attached for the Board's convenience.  Community wide events, high school athletics, and district-wide information can be found on the following websites:

www.staytonevents.com
http://staytonathletics.org/
http://nsantiam.orvsd.org/combined-calendar

Board Meetings
April 16, 2014 Executive Session (Superintendent's Evaluation) at 6:00 pm at Stayton Elementary School.
April 16, 2014 Regular Session at 7:00 pm at Stayton Elementary School.

Bond Tour
April 6, 2015 Sublimity Bond Tour at 6:00 pm (Prior to PTC Meeting)

Description:  A list of future agenda items is attached as part of the board packet.  Board members may request that additional items be posted to this list.

Description:  Attached is a list of field trip requests received for the month of March (as of March 13, 2015).

Description:  Brad and Jo Glaze donated clothing for needy children (value $549) and Amie Phillips donated a telescope to SHS (value $85). 

Description:  Time: