December 18, 2014 at 6:00 PM - Stayton Elementary Tour/Regular Session

Description:  The Board would like to welcome you to the Regular Session of the North Santiam School District’s Board of Directors. This is an open meeting of the Board and the public is allowed to be present to observe. On tonight’s agenda is a place for public participation. Anyone in attendance, who wishes to address the Board regarding an issue that is not on the agenda, must fill out a public participation card, that is available at the door, and give it to the Board Secretary, Mary Richards.

Description:  Anything added to, or deleted from, the agenda after its initial posting will be listed below:

Added Agenda Items: 
Policy Review was added in as 8.1 on the Agenda

New Attachments:  
Written Report from Associate Superintendent-David Bolin
Collaboration Grant Information
Policy for Review
Revised Athletic Contract
Draft Budget Calendar
November Financials
ADM Basic School Support Comparison
Bond Priority Projects List

Removed Items:

Description:  MOTION-APPROVAL OF THE AGENDA
I move the Board approve the agenda as presented (or as modified).

By:
Second:
Vote:

Description:  The Board welcomes public comments on topics and concerns that affect the education of students. When stating an opinion before the Board, a statement of facts on which the opinion is based is particularly helpful.  The Board is also interested in your comments for viable solutions and ways of involving others who would be affected by the offered solutions.  Due to confidentiality and liability issues the Board cannot hear complaints against staff in an open session.  A copy of the policy and procedures on how to file a complaint is available at the back of the room, at any school office, from the board secretary, or from the North Santiam School District website.  If there is anyone in attendance at this time, who has filled out a public participation card and wishes to address the Board, please step forward and state your name and address.

Description:  Andy will give the Board a general district-wide report and an update on bond activities. 

Description:  Financial reports will be posted after Jane meets with David Kinney.

Description:  This item is on the agenda to allow representatives of area city councils in the District an opportunity to share information on upcoming city projects, grants, or community events that the school district or board members might participate in, or need information about.   

Sublimity City Council, Joanie Wigginton-
Stayton City Council, Jennifer Niegel-
Lyons City Council, Steven Baldwin-

Description:  Minutes from the last CE Committee meeting are attached in the board packet.  Items discussed included:

•  School District Apps for phones or iPads
•  Forum Debrief
•  Hispanic Forums Options
•  Ad Hoc Committee Processes and Procedures (AR in board packet)
•  Review of Leadership Team Communication Goals

Description:  Mary has prepared the minutes from the last board meeting.  They are attached for review by board members prior to approval.

•  November 20, 2014-Regular Session

Description:  The following policy revisions were included in the November board packet for the Board's review. These policies are OSBA recommended and are required based on new law or new interpretations of the law:

• Revisions to EFA-Local Wellness Program
Revisions add physical education and school health professionals as those who should give input into the promotion of healthy eating habits; supports the integration of nutrition education throughout the school environment; adds additional nutritional guidelines; adds adapted PE and program minute requirements based on ORS 329.045 and ORS 343.151; and sets up a District Health & Wellness Advisory Committee to oversee school health and wellness goals and activities, and report back to the superintendent regarding policy implementation and meeting goals. 

• IKF/IKFC-Graduation Requirements
Revises wording under Extended Diplomas and the students documented history of disability; Revises wording under Modified State Assessments and Alternative Certificates; and provides major revisions under District Responsibilities.

• KL-Public Complaints
Adds slight revisions to wording within the policy and process for filing a complaint about the violation of standards for public elementary and secondary schools.

Description:  There hasn't been any changes to licensed personnel over the past month.

Description:  MOTION-APPROVAL OF THE CONSENT AGENDA
I move the Board approve the Consent Agenda as presented, including:

6.1 the approval of the November 20, 2014-Regular Session Minutes; and
6.2 the approval of policy revisions to  EFA-Local Wellness Program, IKF/IKFC-Graduation, and KL-Complaints.

By:
Second:
Vote:

Description:  The attached policy revisions were required by law, highly recommended by OSBA,  or recommended by staff after their attendance at the recent law conference.  Policy on a Tobacco Free Environment are duplicated three times in order to place them in three different sections of the policy notebook.  The only difference is the reference lettering. 

GBK/JFCG/KGC (and duplicates JFCG/KGC/GBK and KGC/GBK/JFCG)-Tobacco Free Environment
Adds the definition of tobacco (including nicotine substitutes such as e-cigarettes), and discusses the policy to be used for students with disabilities. Only one of the duplicate policies is included in the board packet, however the Board will need to approve all three duplicates as listed above in January.

IBBCA-Parent Involvement-
Discusses the need to meet with parents to keep them informed and allows for period conferences with teachers.  It also states that the District's community engagement policies and plans shall be reviewed and updated periodically to meet the changing needs of parents and schools, and that this policy will be distributed through the District's website.  Currently community engagement policy is reviewed as part of Consolidated Improvement Plan (eCIP), and there is a link to board policies on the District website.

JHCG/JHCH/JHCI-Tobacco, Alcohol, and Drugs
Adds the definition of tobacco (including nicotine substitutes such as e-cigarettes).

KC (AR)- Ad Hoc Committees
An ad hoc committee refers to committees set up by the Superintendent or a building administrator to review  processes, procedures, or concerns about a program brought forward from parents. As part of the eCIP, the Community Engagement Committee reviewed how an ad hoc committees is normally set up, using the set up of the Food Service Focus Group as a model.   An administrative rule was added under policy KC-Community Involvement in Decision Making and includes adding at least one parent or community member on ad hoc committee.

IKF/IKFC (AR)-Graduation
This policy has been updated, removing older information in the policy regarding the requirements for graduates with a cohort year of 2009-10 (Class of 2013).  The requirements listed are for students with a cohort year of 2010-11 (Class of 2014) and after. 

Description:  Last December, the District went out for an RFP for new auditors and chose Accuity, LLC with partners Glen Kearns and Kori Sarrett (CPA).  The old contract with Pauly, Rogers, and Company has now expired.  Jane will present information and recommend that the Board designate Accuity, LLC as the new auditors for the District.

MOTION-DESIGNATION OF DISTRICT AUDITORS
I move the Board designate Accuity, LLC as the new auditors for the District.

By:
Second:
Vote:

Description:  Jane is working on a draft of the 2015-16 Budget Calendar and will present it at the meeting for review.  It will be brought back for finalization in January.

Description:  Each year the District must approve the local service plan resolution from the WESD.  This includes a list of options that are provided at no cost to the District and a list of items that the WESD may provide as contracted services. 

MOTION:
I move the Board approve Resolution #121814-WESD Local Service Plan as presented.

By:
Second:
Vote:

Description:  Darren and Alan are working on the SHS Athletic Agreement and will be at the board meeting to discuss the revisions.

Description:  Attached is a copy of the Annual Report for the Board's information.  This is available at all schools and is on the District and school websites.

Description:  As of December 10th, student enrollment is at 2340 (or 2269  FTE). That is up 6 students over the past month. 

Description:  The Board Calendar is attached for the Board's convenience.  Community wide events, high school athletics, and district-wide information can be found on the following websites:

www.staytonevents.com
http://staytonathletics.org/
http://nsantiam.orvsd.org/combined-calendar

The next board meeting will be held on January 15, 2015, starting with a Tour of SHS and Special Session to review the Superintendent's goals at 5:30 pm and the Regular Session beginning at 7:00 pm.

Dates for Common Core Forums are listed on the front page of the District website. Stayton Elementary School has their forum scheduled for January 22nd at 7:00 pm in their new multi-purpose room.

Watch school newsletters, weekly bulletins, and school websites for information on upcoming building activities in January and February. 

Description:  A list of future agenda items is attached as part of the board packet.  Board members may request that additional items be posted to this list.

Description:  Attached is a list of field trip requests received for the months of November and December (as of December 12, 2014).

Description:  Tim O'Brien donated a Leap Pad 3 (value $100) as a reading aid to Mari-Linn School.

Description:  Time: