October 16, 2014 at 7:00 PM - Regular Session/Executive Session

Description:  The Board would like to welcome you to the Regular Session of the North Santiam School District’s
Board of Directors. This is an open meeting of the Board and the public is allowed to be present to observe. On tonight’s agenda is a place for public participation. Anyone in attendance, who wishes to address the Board regarding an issue that is not on the agenda, must fill out a public participation card, that is available at the door, and give it to the Board Secretary, Mary Richards.

Description:  Anything added to, or deleted from, the agenda after its initial posting will be listed below:

Added Agenda Items:  None

New Attachments:  
•Bond and District Financials
•Seismic Grant Budgets
•Policy Revisions
•Revised Supt. Eval Rubrics
•In-Service Documents
•Resolution #101614A
•Coach Evaluation Presentation & Rubric
•Report Card Presentation & Subgroup Info

Removed Items:
•Removed Policy IK~Submitted previously
•Removed Policy JBA/GBN/JFCF/GBNA~Now required to split staff and student details

Description:  MOTION-APPROVAL OF THE AGENDA
I move the Board approve the agenda as presented (or as modified).

By:
Second:
Vote:

Description:  The Board welcomes public comments on topics and concerns that affect the education of students. When stating an opinion before the Board, a statement of facts on which the opinion is based is particularly helpful.  The Board is also interested in your comments for viable solutions and ways of involving others who would be affected by the offered solutions.  Due to confidentiality and liability issues the Board cannot hear complaints against staff in an open session.  A copy of the policy and procedures on how to file a complaint are available at the back of the room, at any school office, from the board secretary, or from the North Santiam School District website.  If there is anyone in attendance at this time, who has filled out a public participation card and wishes to address the Board, please step forward and state your name and address.

Description:  Andy will share data from the State Report Cards that have been released to the public. There is a link to the State Report Cards on the District website and on each school's website. Parent will receive a hard copy as well.

Description:  Teri Butler and Athletic Directors-Darren Shrycok and Matt Olson have been working on the evaluation system for coaches.  Darren and Matt will present the evaluation system and be available for questions and comments.

Description:  Andy will give the Board a general district-wide report and an update on bond activities. 

Description:  Jane meets with Dave Kinney on the Tuesday before each board meeting.  As soon as they have reviewed the financials, they will be posted as an attachment.

Description:  This item is on the agenda to allow representatives of area city councils in the District an opportunity to share information on upcoming city projects, grants, or community events that the school district or board members might participate in, or need information about.   

Sublimity City Council, Joanie Wigginton-Stayton City Council, Jennifer Niegel-Lyons City Council, Steven Baldwin-

Description:  The minutes from the CE meeting are attached.   Discussion included:
•  New school website implementation
•  Facebook and media opportunities
•  Possible community engagement and social media goals
•  The OSBA Promise of Oregon Campaign
•  The progress of the Food Service Focus Group formation
•  Community forums and bond open house events
•  The Lyons Chili Feed

Description:  Dave Bolin will not be at the meeting, but will submit a short report on the State Wide In-Service Day-October 10th.  Andy will be available to answer questions you may have. 

Description:  Alan will report on how many foreign exchange students are at the high school and answer any questions that board members might have.

Description:  Mary has prepared the minutes from the last board meeting.  They are attached for review by board members prior to approval.

•  September 18, 2014-Regular Session

Description:  Policy JBA/GBN/JFCF/GBNA on harassment now must be separated-with one policy for staff and one for students (our policy is currently combined).  Therefore these two separate policies and the associated ARs will need be brought back for review next month. 

Policy LBE regarding charter schools was reviewed last month.  If there is no further discussion, it will be approved as part of the consent agenda.

LBE~ Public Charter Schools
New law adds wording to policy for reviewing a public charter school proposal; allows for a charter school students to take classes in the resident district with a financial agreement; no longer requires districts to allow public charter school students the opportunity to participate in the district's co-curricular programs; and provides the basis for calculating the 3% for virtual public charter school students.

Description:  The licensed personnel report is attached and includes the following:

Resignations:  
Kevin Hill, SHS Biology Teacher
Greg Nolan, Sublimity Teacher

Description:  MOTION-APPROVAL OF THE CONSENT AGENDA
I move the Board approve the Consent Agenda as presented, including: 7.1 the approval of the September 18, 2014-Regular Session Minutes; 7.2 the approval of revisions to policy LBE-Public Charter Schools; and 7.3 that acceptance of the resignations from Kevin Hill and Greg Nolan.

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Description:  The attached policies for the Board's review are based on OSBA recommendations due to changes to the law, or are community engagement policies that need to be re-adopted as part of the electronic Consolidated Improvement Plan (eCIP) grant.  They include:

•Re-Adoption of KA/KAA-School Community Relations
•Re-Adoption of KB-Public Information Program
•Re-Adoption of KC-Community Involvement in Decision Making

•Revisions to EFA-Local Wellness Program
Adds physical education and school health professionals as those who should give input into the promotion of healthy eating habits; supports the integration of nutrition education throughout the school environment; add adapted PE and program minute requirements based on ORS 329.045 and ORS 343.151; sets up a District Health & Wellness Advisory Committee to oversee school health and wellness goals and activities, and report back to the superintendent regarding policy implementation and meeting goals.

•Revisions to IGBAJ & AR-Special Education Free and Appropriate Public Education (FAPE)
Deletes old wording regarding private and public health insurance and replaces with wording that goes along with requirements for parental consent for release of information; requires notification to parent of how insurance pays for services under IDEA and other benefits to parents; and protects the parents from loss of future insurance benefits.

•Revisions to JEBEB & AR-Electronic Devices
Changes the term personal communication devices to personal electronic devices; Allows students to access the internet on their personal device without the consent of the principal; Allows personal devices to be used to take pictures or video on district grounds or at district events without the consent of the principal; Students are still limited as to when devices must be turned off and under what circumstances they may be turned on during the school day.

Description:  Laura has been working on the rubric for the new board goals on the Superintendent Evaluation Form for 2014-15.  Recommendations for revisions to the rubrics are included in the board packet.  
 
MOTION-APPROVAL OF 2014-15 SUPERINTENDENT EVALUATION FORM-REVISED RUBRICS
 
I move the Board approve the revised rubrics to be used in the Superintendent Evaluation Form as presented.

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Description:  A budget resolution is required to match expenditure appropriation to projected expenditures.  Based upon district technology needs, we are leasing IPADS and Chromebooks.  The budget to pay the leases will be increased by the proposed resolution.  Also, the resolution will reduce 1000 appropriation expenditures and increase 2000 appropriation expenditures. 

Jane will provide additional information about this budget transfer at the board meeting. The resolution will be posted as it becomes available.

MOTION:  APPROVAL OF RESOLUTION #101614A
I move the Board approve the Budget Appropriations Transfer and presented in Resolution #101614A.

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Description:  Jodi will hand out the skeleton layout of the 2013-14 Annual Report to the Board for review.  This is the first step in preparing for distribution.  Mary will be assisting Jodi this year in gathering information from administrators and directors for the different sections that need to be filled in.  The report should be completed and ready for publishing by December 1st.  
 

Description:  Tass will present information on the OSBA Promise of Oregon public education support campaign. Tass has recommended that the Board pass the prepared OSBA resolution in support of the campaign.

MOTION-APPROVAL OF RESOLUTION #101614B
I move the Board approve Resolution #101614B-Pledging to join and support the efforts of the "Promise of Oregon" campaign to ensure that Oregon's lawmakers continue to prioritize educational funding.

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Description:  Revised Explanation: Andy and Jodi have reviewed the grant and it takes a 50% match.  This match will have to come from in-kind outside sources, so the Health and Wellness Committee will need to work on getting the outside sources lined up so they can apply for the grant in October 2015.  

Currently building principals are working on health and wellness goals for their building, showing administrative support for a climate of good health.  This resolution is an effort to show the Board is in support of the District's endeavor toward a climate of good health and wellness.

MOTION-APPROVAL OF RESOLUTION #101614C
I move the Board approve Resolution #101614C to show support for programs that promote a climate of wellness and good health for employees of the District.

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Description:  Enrollment is at 2347 students as of October 12th. These figures show enrollment is up 14 students from the projected enrollment for 2014-15, but down 20 students from the numbers gathered in mid-September.

Description:  The Board Calendar is attached for the Board's convenience.  Community wide events and high school athletics can be found on the following websites:

www.staytonevents.com
http://staytonathletics.org/


November 14th and 15th-all day OSBA Annual Conference in Portland
November 20th-Regular Session Board Meeting  at 7:00 pm at the District Office

Description:  A list of possible future agenda items is attached as part of the board packet.  Board members may request that additional items be posted to this list.

Description:  Attached is a list of field trip requests received for the month of October, as of October 12th.

Description:  Under ORS 192.660 (2)(h)-Legal Counsel

Description:  Time: