June 19, 2014 at 7:00 PM - Regular Session/Executive Session

Description:  We would like to welcome you to the Regular Session of the North Santiam School District’s Board of Directors. This is an open meeting of the Board and the public is allowed to be present to observe. On tonight’s agenda is a place for public participation. Anyone in attendance, who wishes  to address the Board regarding an issues that is not on the agenda,  must fill out a public participation card that is available at the door and give it to the Board Secretary, Mary Richards.

Description:  Anything added to, or deleted from, the posted agenda will be listed below:

New Agenda Items:
Approval of Lunch Price Increase
Consent Agenda-HR Report

Deleted Agenda Items: 


Attachments Posted Late:
Budget Resolutions~Hard Copies to be Passed Out
Additional Leadership Team Reports
Personnel Report
Revised Working Policy JECF-AR Transfer Form

Description:  MOTION-APPROVAL OF THE AGENDA
I move the Board approve the agenda as presented (or as modified).

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Second:
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Description:  The Board welcomes public comments on topics and concerns that affect the education of students. When stating an opinion before the Board, a statement of facts on which the opinion is based is particularly helpful.  The Board is also interested in your comments for viable solutions and ways of involving others who would be affected by the offered solutions.  Due to confidentiality and liability issues the Board cannot hear complaints against staff in an open session.  A copy of the policy and procedures on how to file a complaint are available at the back of the room, at any school office, from the board secretary, or from the North Santiam School District website.  If there is anyone in attendance at this time, who has filled out a public participation card and wishes to address the Board, please step forward and state your name and address.

Description:  Jodi will  introduce representatives from Emery and Sons Construction and talk about their valued partnership with the District.

Description:  Members of the SHS Equestrian Team qualified to go to State in May.  They were Lindsay Kreiger, Dani Kunkle, and Hannah Frazer.  They won the State Title for Mini-Size Team and qualified for Regional Competition.  Their Coach, Sonya Kunkle will be at the meeting to introduce the team and talk about their accomplishments.

Description:  Dave will be in attendance to talk about the Willamette Promise and the work that has been done so far. 

Description:  Andy will give the Board a general report on the District and an update on bond activities.  

Description:  Jane will present information on the budget and financial report for May.

Description:  This item is on the agenda to allow representatives of each city council in the District an opportunity to share information on upcoming city projects, grants, or community events that the school district or board members might participate in, or need information about. 

Description:  The CE Committee met on Thursday, June 5th.  Meeting notes are attached as part of the board packet.

Description:  Written quarterly Board Reports from Leadership Team members are available on the BoardBook website for review.  This time on the agenda is set aside for questions or comments on the reports.

Description:  Mary has prepared the minutes from the May board  and budget meetings.  They are attached a part of the board packet.  

•  May 8, 2014-Budget Committee Meeting Minutes
•  May 15, 2014-Special/Executive Session Minutes
•  May 15, 2014-Regular Session Minutes

Description:  Andy sent the Board a written report earlier in the week regarding resignations and retirements for licensed and administrative staff.  Attached is a copy of the information from the HR Report submitted by Teri Butler.

Description:  MOTION-APPROVAL OF THE CONSENT AGENDA 
I move the Board approve the Consent Agenda including: the approval of the minutes from the May 8, 2014-Budget Committee Meeting, the May 15, 2014 Special/Executive Session, and the May 15, 2014 Regular Session; the approval of new licensed hires: Vanessa Wilcox, Katie Schumacher, and Darin Schmidt; the approval of transfer to SHS for Brandis Piper, the acceptance of the licensed retirement of Jim Paige; the acceptance of the licensed  resignations from Tyson Gilmour, Amber Carky, Kyle Temple, Stacey White, Salvador Munoz, Tim Dennis, Ryan Kirch, Tricia Stoddard, Jeanete McDermott, and Karly Schindler; the approval of new administrative hires: Darren Shyrock (SHS AD),  Matt Olson (SIS/SMS Asst. Principal); the acceptance of the promotion of Michael Proctor as the new SIS/SMS Principal; and the acceptance of the resignation of Jamie McCarty (SMS Principal).

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Description:  Attached are recommendations by OSBA for revisions to policy.  Key changes include:

JFCJ-Weapons in Schools~ Revisions:
1)The removal of “zero tolerance” in statute that required mandatory expulsion for non-firearm weapons, limiting expulsion to the most serious behaviors that pose a threat to health or safety when the student’s behavior has not responded to other interventions or when required by law;  2) the addition of a 10-day limit to complete mental health risk assessment (which can be exceeded for good cause);  and 3) a reiteration that school discipline needs to foster a positive learning environment and set clear expectations for all students, impose discipline without bias, and comply with all laws related to students with disabilities.

JGAB and AR- Use of Physical Restraint or Seclusion~ Revisions:
1)Requires a written report within 24 hours of an incident that requires physical restraint or seclusion and a description of the activity that prompted the use of such action as well as a description of the training status of the personnel who administered the physical restraint along with a timely debriefing with parents invited; and 2) requires annual review and reporting regarding of the district's description of seclusion and the number of students placed in seclusion and the total number of incidents that resulted in injuries to students or personnel due to physical restraint.

JEC-Admission of Resident Students~ Revisions:
Additional changes to transfer policy and the inter-district transfer form.

IGBAF-Special Education IEP~ Revisions:
Clarification on IEPs and the District's responsibilities.

IGBAH-Evaluation Procedures~ Revisions:
ORS updates and charter clarification to Special Education evaluation procedures.

Description:  Jane will prepare the budget resolutions needed to approve the 2014-15 Budget.  They will be attached as part of the board packet after posting.

MOTION-APPROVAL OF BUDGET RESOLUTIONS

I move the Board approve Budget Resolution #061914A-Adopting the 2014-15 Budget in the amount of $48,554,491; Resolution #061914B-Making Appropriations; Resolution #061914C-Imposing Taxes; and Resolution #061914D-Categorizing Taxes as presented.

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Second:
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MOTION-APPROVAL OF GASB 54 RESOLUTION #061914E

I move the Board approve GASB 54 Resolution #061914E-Making designations for the
ending fund balance for 2013-14 as presented.

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Second:
Vote:

MOTION-APPROVAL OF RESOLUTION #061914F

I move the Board approve Resolution #061914F-Approving the transfer of appropriations between functions as presented.


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Description:  SMS has requested the establishment of a Travel Club with a volunteer advisor.  Stipulations for approval include the understanding that students cannot raise funds for a trip where a perk or free trip is given to the advisor if they get enough students and parents to attend.  However, students can vote to have their fund raisers support not only students, but also the advisors and/or chaperons as long as it is spelled out on all fund raising materials and is voted on at a regular meeting where a quorum of the membership is in attendance  and minutes are taken. 

The club will need permission to do fundraising and also authorize access to an ASB account. 

MOTION-ESTABLISHMENT OF TRAVEL CLUB AT SMS
I move the Board approve the establishment of a Travel Club with full access to an ASB account for fundraising purposes.  

By:
Second:
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Description:  In order to comply with the Healthy Hunger Free Kids Act  2010, North Santiam School District will need to increase the lunch prices by .05 cents district wide.  Prices will be:

K-5: $1.95
6-8: $2.10
9-12: $2.45

Description:  The Marion County Elections Office called.  Since the last time we had maps completed with Linn County, several area have been annexed into our district.  Jim Andrews wrote the legal descriptions based on the old version of the maps that we had.

On the attached map you will see the red outline, which is what we have on our current maps, and the light blue outside of the red outline that needs to be added to the legal description.  

I have contacted Jim and asked him to update his legal description of the Sublimity Zone.  I have also contacted Linn County and asked them to send me a corrected electronic map for submission to Marion County Elections.  Once that is finished, we should be ready to approve the resolution and move forward with the finalization of the new board zones.

This is a slow process, but hopefully we will have everything finalized for submission and the resolution passed by August.

 

Description:  Andy will discuss the added K-8 virtual options for students that live in the North Santiam School District. 

Description:  Gifts and Donations received by the District  over the past month included:

•  A $200 donation from Freres Lumber Company to the FFA Club at SHS; and
•  Eight (8) yards of compost (value $153) for Greenhouse and Garden Classes at SIS-SMS.

Description:  Attached is a list of field trips requested for the months of May and June, as well as the current requests for summer camps, etc.

Description:  Community wide events and high school athletics can be found on the following websites:

www.staytonevents.com
http://staytonathletics.org/

July 17, 2014-Regular Session (election of officers)
July 19, 2014-OSBA Summer Conference
July 26, 2014-SummerFest  (board members to help in the booth)

Description:  A list of possible future agenda items is attached as part of the board packet.  Board members may request that additional items be posted to this list.

Description:  This agenda item is for announcements, comments on recent District activities, or information on recent workshops.

Description:  The Board will recess to Executive Session under ORS 192.660 (2)(d)-Labor Negotiator Consultations.

Time:

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Description:  After hearing the labor negotiator's recommendations, the Board will need to vote on the approval of salary and benefits for classified employees and memorandums of agreement and understanding as presented.  

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