December 20, 2012 at 6:00 PM - Special Session/Regular Session

Description:  This Special Session has been set up to review goals.

Description:  Andy will review his 2012-13 Goals and discuss any revisions that have been made since they were presented in August.

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Description:  We would like to welcome you to the Regular Session of the North Santiam School District’s Board of Directors. This is an open meeting of the Board and the public is allowed to be present to observe. On tonight’s agenda is a place for public participation. Anyone in attendance, that isn’t on the agenda and wishes to address the Board during this meeting must fill out a public participation card that is available at the door and give it to the Board Secretary, Mary Richards.

Description:  Any new items added to, or deleted from, the agenda will be listed here.  Management Team reports posted after the posting of the board book packet will also be noted below.

• Report on Student Safety
• Resolution# 122012-Authorization of Bond Sale
• November 15, 2012-Regular Session Minutes
• Revised and additional MT Reports
• Changes to Personnel Report

Description:  MOTION
I move the Board approve the agenda as presented (modified).

By:
Second:

Description:  The Board welcomes public comments on topics and concerns that affect the education of students. When stating an opinion before the Board, a statement of facts on which the opinion is based is particularly helpful.  The Board is also interested in your comments for viable solutions and ways of involving others who would be affected by the offered solutions.  Due to confidentiality and liability issues the Board cannot hear complaints against staff in an open session.  A copy of the policy and procedures on how to file a complaint are available at the back of the room, at any school office, from the board secretary, or from the North Santiam School District web site.  If there is anyone in attendance at this time, who has filled out a public participation card and wishes to address the Board, please step forward and state your name and address.

Description:  Andy and Gary will give the Board an update on the safety issue at the high school.

Description:  The Board Chairman will present the Community Partnership Award to the Foothills Church I-Serve volunteer program.  Geoff Pfeil will be in attendance with a representative of the volunteer group to accept this award. 

Explantation of Community Partnership Award:
The Community Partnership Award is given out to area businesses and organizations that have collaborated on a project or worked in a coordinated effort with the North Santiam School District to make a difference in the lives of students.

Description:  Keith will present an overview of what the new web site will look like as well as demonstrate electronic textbooks. Steve Nelson, the Account Executive from Apple Education, will be on hand to answer any questions you may have about the electronic textbooks.

Description:  Andy will give the Board a verbal report. Management Team reports are available on the home page of the "BoardBook" web site.  Added as an attachment are the financials for last month from Jane Nofziger.

Description:  Andy will give the Board an update about bond activities each month under communications.

Description:  This item is on the agenda to allow representatives of each city council in the District an opportunity to share information on upcoming city projects, grants, or community events that the school district or board members might participate in or need information about. 

The Board needs to discuss how they will meet with City Council members in the future.

Description:  The next Community Engagement Meeting is scheduled for early January.  A strategic plan will be developed to address communication to the community about a bond calendar for improvements and construction. 

Description:  Community wide events that board members may be interested in attending are listed as an attachment. Below is the schedule for standing City Council meetings:

Standing City Council Meeting Schedule:
Stayton-scheduled for the third Monday of the month at 7:00 p.m.
Sublimity-scheduled for the second Monday of the month at 7:00 p.m.
Lyons-scheduled for the fourth Tuesday of the month at 6:00 p.m.

Description:  Mary has prepared the minutes from the November board meeting.  All past "approved" minutes have been posted to the board books web site.

November 15, 2012~Regular Session Minutes

Description:  There are no new hires, retirements, or resignations to accept at this time. 

There has been a request to resign, but the District will hold this employee for up to 60 days or until another teacher is hired (which ever comes first).  Once the position is filled, the Board will be asked to accept this resignation (Pam Lybarger~SpEd Teacher).

Description:  MOTION:
I move the Board approve the minutes from the November 15, 2012-Regular Session.

By:
Second:

Description:  Teri Butler will give the Board an overview on the progress of the DELTA Force Committee.

Description:  Mary is preparing revisions to the attendance policy as requested and approved by OSBA.  The changes include an increase in the fee charged to parents for a Class C violation (from $150 to $500).

• JEA & AR-Compulsory Attendance

Description:  A calendar will be posted with the dates for the bond sale and the REQ/RFP procedures between now and mid February.

MOTION:
I move the Board approve Resolution #122012 allowing for the sale of construction bonds for the North Santiam School District in January of 2013.

By:
Second:

Description:  The District has received the summary of votes cast in the November election.  These must be accepted by the Board, signed and returned to Marion County.

MOTION:
I move the Board approve the abstract summary of the votes cast in the November 6, 2012 general election for the NSSD bond.

By:
Second:

Description:  The Board asked that they be given a report on how PLC's are progressing.   The number of homeless/needy students and how they are being served will also be a part of this presentation by David Bolin.

Description:  The enrollment report has been submitted in the former format with the understanding that part-time students are not accounted for accurately in the basic student and FTE counts on this report, which is a snap shop of the kids enrolled with adjustments for students who are in kindergarten.  This report, compared to the same report in September, shows FTE enrollment down by 13 students. The December SpEd Census has been competed and Dave/Jane will share SpEd numbers with you at the Board meeting. 

Description:  Shannon Jorgenson~ gift of a flute to Sublimity Band Department, Value $200
Ryan, Rachel, and Jordan Taylor~donation toward wrestling transportation to SHS, $265
Amanda Schoebel and Zach Williams~ donation toward wrestling transportation to SHS, $250

Description:  •  January 17, 2013~ Special Session 6pm at DO
•  January 17, 2013~ Regular Session 7pm at DO
•  January 29, 2013~ Special Session 7pm at DO
•  January 30, 2013~ Bond Sale in Portland at 8am
•  February 21, 2012~ Regular Session 7pm at SMS
•  See Bond and RFP/RFQ Calendars

Description:  A list of possible future agenda items is attached as part of the board packet.  Board members may request that additional items be posted to this list.

Description:  This time is reserved on the agenda for the announcement of upcoming board conferences and workshops or for reports on recent workshops, or conferences attended by board members. 

Description:  Tass will be available to give the Board a report on what the OSBA Board is considering.  The results of the regional representative election should be finalized by the board meeting.

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