October 18, 2012 at 5:00 PM - Special Session/Regular Session
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1. SPECIAL SESSION~CALL TO ORDER
Description:
The Special Session has been set up to interview applicants who wish to fill the board position vacated by Brunk Conley.
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2. INTERVIEWS FOR BOARD MEMBER REPLACEMENT
Description:
At this time there are two applicants for the open board position. Their submitted applications are attached. They have been scheduled as indicated below:
5:00 pm~ Mark Valentine 5:30 pm~ Garrett Trott 6:00 pm~ Susan Patterson |
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3. APPOINTMENT
Description:
The Board may choose to appoint one of these applicants or open the position again to get additional applicants.
MOTION I move that the Board appoint (name) as a Director for the North Santiam School District Board to represent the District 5 At-Large position until June 30, 2013. By: Second: |
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4. ADJOURN SPECIAL SESSION
Description:
Time:
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5. REGULAR SESSION~CALL TO ORDER, ROLL CALL, PLEDGE
Description:
We would like to welcome you to the Regular Session of the North Santiam School District’s Board of Directors. This is an open meeting of the Board and the public is allowed to be present to observe. On tonight’s agenda is a place for public participation. Anyone in attendance, that isn’t on the agenda and wishes to address the Board during this meeting must fill out a public participation card that is available at the door and give it to the Board Secretary, Mary Richards.
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6. SWEARING IN OF NEW BOARD MEMBER
Description:
The Board Chairman swears in the new member of the Board following the wording on the attached policy.
Attachments:
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7. ADDED/DELETED AGENDA ITEMS
Description:
Any new items added to, or deleted from, the agenda will be listed here. Management Team reports posted after the posting of the board book packet will also be noted below.
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8. APPROVAL OF THE AGENDA
Description:
MOTION
I move the Board approve the agenda as presented (modified). By: Second: |
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9. PUBLIC PARTICIPATION
Description:
The Board welcomes public comments on topics and concerns that affect the education of students. When stating an opinion before the Board, a statement of facts on which the opinion is based is particularly helpful. The Board is also interested in your comments for viable solutions and ways of involving others who would be affected by the offered solutions. Due to confidentiality and liability issues the Board cannot hear complaints against staff in an open session. A copy of the policy and procedures on how to file a complaint are available at the back of the room, at any school office, from the board secretary, or from the North Santiam School District web site. If there is anyone in attendance at this time, who has filled out a public participation card and wishes to address the Board, please step forward and state your name and address.
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10. SPOTLIGHT
Description:
There is no planned spotlight for October.
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10.1. School/District Report Cards: David Bolin
Description:
David will present the data from the School/District Report Cards in a PowerPoint. He has not submitted it at this time, but plans to have it posted by the meeting on Thursday night.
Attachments:
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11. COMMUNICATION
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11.1. Superintendent's Report: Andy Gardner
Description:
Andy will give the Board a verbal report. Management Team reports are available on the home page of the "BoardBook" web site under October 18, 2012.
Attachments:
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11.2. City Council Liaisons: David Kinney, Steven Baldwin, Brandon Hamilton
Description:
This item is on the agenda to allow representatives of each city council in the District an opportunity to share information on upcoming city projects, grants, or community events that the school district or board members might participate in or need information about.
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11.3. Community Engagement Report: Tass Morrison
Description:
The minutes from CE Committee meeting held after the last board meeting in September and early October are attached for the Board's review. Tass Morrison will give a verbal update on the Committee's activities.
Attachments:
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11.4. Upcoming Community Events: Stayton Events Web Site
Description:
A list of upcoming events in the North Santiam area can be found on the Stayton Events web site at www.staytonevents.com. Events that board members may be interested in attending are listed as an attachment.
Standing City Council Meeting Schedule: Stayton-scheduled for the third Monday of the month at 7:00 p.m. Sublimity-scheduled for the second Monday of the month at 7:00 p.m. Lyons-scheduled for the fourth Tuesday of the month at 6:00 p.m.
Attachments:
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12. CONSENT AGENDA ITEMS
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12.1. Approval of Minutes: Mary Richards
Description:
Mary has prepared the minutes from the board meeting held in September and also attached the minutes that did not come through on the web site from August. All past "approved" minutes have been posted to the board books web site.
» August 16, 2012-Regular Session Minutes » September 20, 2012-Regular Session Minutes
Attachments:
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12.2. Approval of Licensed Personnel: Teri Butler
Description:
The Board needs to approve the temporary hire of Megan Richardson due to a short-term leave request for Kara Dickey, one of the 1st grade teachers at SES who is on earlier than expected maternity leave.
Attachments:
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12.3. Policy Revisions: Executive Secretary, Mary Richards
Description:
Last month the Board reviewed policy on cyberbullying and social media. Policy revisions were made and they are attached for the Board's approval. The administrative rule for social media is attached only for your information since it is not a policy but only how the policy will be carried out.
GBNAA-JFCFA Cyberbullying JFCFA-GBNAA Cyberbullying JFCEB Social Media (JFCEB AR Social Media) |
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12.4. Action on Consent Agenda:
Description:
MOTION
I move the Board approve and accept the items listed in the Consent Agenda including: (7.1) the approval of the minutes from the August 16, 2012 and September 20, 2012-Regular Sessions; (7.2) the approval of a short-term leave of absence for Kara Dickey and the temporary hire of Megan Richardson; and (7.3) the approval of revisions and/or adoptions to GBNAA-JFCFA and JFCFA-GBNAA~Cyberbullying, plus JFCEB-Social Media. By: Second: |
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13. NEW BUSINESS
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13.1. Achievement Compact Committee: Andy Gardner, David Bolin
Description:
The District is required to form an Achievement Compact Committee by October 2012. Members must be paid employees of the District. This Committee will report back to the Board on their progress on the Achievement Compact goals for 2013-14 throughout the year. The Board is required to approve the formation of the AC Committee. Those chosen for the AC Committee are Andy Gardner, David Bolin, Paulie Lime, Sella Bemrose, Vicky Storey, and Alan Kirby. An additional one to two parents may be asked to participate in an advisory role.
MOTION I move the Board approve the formation of an Achievement Compact Committee. By: Second:
Attachments:
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13.2. Community Bond Oversight Committee:
Description:
In preparation for bond passage, the Board needs to approve the Work Plan and Agreements for the Community Bond Oversight Committee as discussed previously. Information on this is attached for the Board's review.
MOTION I move the Board approve the Community Bond Oversight Committee Work Plan and Agreements as presented. By: Second:
Attachments:
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13.3. Memorandum of Understanding for HSA/HRA Options: Jane Nofziger/Teri Butler
Description:
The attached MOUs were prepared as an explanation of benefits to both unions regarding the eligibility requirements for HSA and HSA as part of their insurance package.
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14. UNFINISHED BUSINESS
Description:
There is no unfinished business to discuss.
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15. INFORMATION ONLY
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15.1. Enrollment:
Description:
Enrollment presented in September is very close to the October enrollment figures. Attendance information is attached .
Attachments:
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15.2. Donations/Gifts:
Description:
There have been no gifts or donations given to the District over the past month.
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15.3. Field Trip Notification:
Description:
Attached is a list of field trips scheduled during the months of September and October 2012. There were three requests for upcoming overnight trips in November. These are listed below for informational purposes only.
OSEA Leadership Conference for ASB Leadership at SHS FBLA Leadership Conference for the Future Business Leaders of America Club at SHS Skills USA Conference for members of the Skills USA Competition Team at SHS
Attachments:
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15.4. Upcoming Board Meetings/Activities:
Description:
November 15, 2012 Regular Session of the Board to be held at Sublimity Elementary School at 7:00 pm
November 17, 2012 Board and Management Team Workshop to be held at the District Office at 9:00 am |
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15.5. Future Agenda Items:
Description:
A list of possible future agenda items is attached as part of the board packet. Board members may request that additional items be posted to this list. Achievement Compact reports and changes to the Superintendent Evaluation schedule have been added. The Board Calendar revisions and the new evaluation schedule is also attached.
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16. BOARD ANNOUNCEMENTS
Description:
This time is reserved on the agenda for the announcement of upcoming board conferences and workshops or for reports on recent workshops, or conferences attended by board members.
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16.1. OSBA Conference Agenda:
Description:
Attached is the agenda for the OSBA Annual Convention~ November 9-11, 2012.
Attachments:
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16.2. OSBA Saturday Work Session~November 17th:
Description:
Starting at 9:00 am on Saturday, November 17th, OSBA Presenter Cheryl Kleckner will be facilitating a workshop on the following for the Board and Management Team members:
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16.3. OSBA Regional Meeting: Tass Morrison
Description:
Tass sent members her notes from the OSBA Regional Meeting that was held on October 3, 2012 at the WESD. Tass can answer any questions you may have during this time on the agenda.
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17. ADJOURN
Description:
Time:
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