October 20, 2011 at 7:00 PM - Regular Session/Executive Session

Description:  We would like to welcome you to the Regular Session of the North Santiam School District’s Board of Directors.  This is an open meeting of the Board and the public is allowed to be present to observe. On tonight’s agenda is a place for public participation. Anyone in attendance, that isn’t on the agenda and wishes to address the Board during this meeting must fill out a public participation card that is available at the door and give it to the Board Secretary, Mary Richards.

Description:  Any new items added to the agenda after it has been posted onto Board Books will be listed here.  As additions are added to the Management Team Report, they will also be noted here.

Description:  MOTION: 
I move the Board approve the agenda as presented (or modified).

By:   _______________________       Second:  ___________________

Description:  The Board welcomes public comments on topics and concerns that affect the education of students. When stating an opinion before the Board, a statement of facts on which the opinion is based is particularly helpful.  The Board is also interested in your comments for viable solutions and ways of involving others who would be affected by the offered solutions.  Due to confidentiality and liability issues the Board cannot hear complaints against staff in an open session.  A copy of the policy and procedures on how to file a complaint are available at the back of the room, at any school office, from the board secretary, or from the North Santiam School District web site.  If there is anyone in attendance at this time, who has filled out a public participation card and wishes to address the Board, please step forward and state your name and address.

Description:  A representative for Jason will be on hand to talk about the proposed trip to Paris in March.  Information about the trip is included in the board book packet.

Description:  Management Team monthly reports have been posted to the Board Book web site.  Andy will give the Board a verbal report and also discuss the latest developments in State School Funding.

Description:  This item is on the agenda to allow representatives of each City Council in the District an opportunity to share information on upcoming city projects or community events that the school district or board members might participate in.  All liaisons have been notified of upcoming meetings via email with a link to the current board book packet.

Description:  A list of upcoming events in the North Santiam area can be found on the Stayton Events web site at www.staytonevents.com.  Events that board members may be interested in attending are listed as an attachment in the board book packet.  City Council meetings for Stayton are scheduled for the third Monday of the month at 7:00 p.m.; for Sublimity they are scheduled for the second Monday of the month at 7:00 p.m.; and for Lyons they are scheduled for the fourth Tuesday of the month at 6:00 p.m. 

Description:  Attached are the minutes from the last Community Engagement Committee Meeting.

Description:  Mary has prepared the minutes from the last board meeting, which are attached in the board packet for your review and approval.  All past "approved" minutes have been posted to the board books website.

Description:  Any changes to licensed personnel will be listed in this area.  There are no new hires or resignations to report.

Description:  MOTION:
I move the Board approve Consent Agenda Item 7.1~the approval of the September 15, 2011-Regular/Executive Session minutes.

Description:  There is a request for a new club at SHS called "Spread the Word to End the Word".  They will raise money for Special Olympics and Project Unity Oregon to help meet their goals.  The advisor will be Ms. Duncan.

MOTION:  I move the Board approve the new club as presented and give them full access to an ASB account for fund raising purposes.

By:                                                                 Second:                                                                    

Description:  Jane and Andy will discuss the option for a HRA VEBA Account for high deductable insurance purchased by administrators and supervisory/confidential employees.

Description:  Classified employees had a re-opener to their contract.  Andy will talk about the details.  It has been approved by the union and needs to be approved by the Board.

Description:  David will give the Board and report on the 2010-11 State Report Cards for the District.

Description:  Due to a State law, when a holiday lands on a Sunday then there will be no school on the following Monday.  Therefore, the calendar needed to be changed as a non-school day for January 2nd and another day added to the school calendar.  The calendar committee met and it was recommended that January 2nd be designated as a non-school day; January's in-service day be a working day for classified staff; the current last day of school be moved one day forward to June 15th and the teacher's last day will be June 18th.

Description:  A list of field trip requests is attached in the Board Book Packet.

Description:  Enrollment is down from the September projection by 8.5 FTE.

Description:  November 8th-Lyons/Mehama Community Forum at 5:30 pm at Mari-Linn School

Description:  A list of future agenda items is attached as part of the board packet.  Board members may request that additional items be posted to this list.

Description:  Steve Zuber donated equipment and labor to spray fertilizer on the football and soccer fields at Stayton Middle School (value $120).

Description:  Two fundraisers are being held at Mari-Linn School using vendors.  These include cookie dough sales and a school carnival/craft bazaar.  The money raised will go into the general ASB fund to support school activities.

Description:  This time is reserved on the agenda for reports on recent workshops and conferences attended or for OSBA reports.

Description:  Under ORS 192.660 (2)(d)~ Labor Negotiator Consultations

Time:

Description:  Time: