May 19, 2011 at 5:30 PM - Executive Session/Regular Session

Description:  All board members should have sent their completed evaluation document to Mike Wagner no later than Monday, May 16th in order for him to compile the information for the May 19th Executive Session.

Description:  We would like to welcome you to the Regular Session of the North Santiam School District’s Board of Directors.  This is an open meeting of the Board and the public is allowed to be present to observe. On tonight’s agenda is a place for public participation. Anyone in attendance, that isn’t on the agenda and wishes to address the Board during this meeting must fill out a public participation card that is available at the door and give it to the Board Secretary, Mary Richards.

Description:  Agenda Items added: 9.4 Reduction in Force and 10.2 Resolution for 2010-11 Budget Fund Balance.

Additional revisions have been added to policies IGBD and DBDB.

Curriculum Alignment has been moved to the June Agenda and additional Management Team reports have been added and listed at the bottom of the Monthly Management Team Board Reports.  Information on competitive grants applied for and received through the office of the Communications Coordinator has been added to the Board's Resource area in Board Books for your information.

Description:  MOTION: 
I move the Board approve the agenda as presented (or revised).

 
By:   _______________________       Second:  ___________________

Description:  The Board welcomes public comments on topics and concerns that affect the education of students. When stating an opinion before the Board, a statement of facts on which the opinion is based is particularly helpful.  The Board is also interested in your comments for viable solutions and ways of involving others who would be affected by the offered solutions.  Due to confidentiality and liability issues the Board cannot hear complaints against staff in an open session.  A copy of the policy and procedures on how to file a complaint are available at the back of the room, at any school office, from the board secretary, or from the North Santiam School District website.  If there is anyone in attendance at this time, who has filled out a public participation card and wishes to address the Board, please step forward and state your name and address.

Description:  Robert plans to update the Board on SHS math and reading goals with comparisons between 2009-10 and 2010-11.  He also has some data on Science, Writing, and Social Studies to share.

Description:  Management Team monthly reports from principals, directors, and supervisors have been posted to the BoardBook website.  Andy will give the Board a verbal report and also discuss the latest developments in State School Funding.

Description:  This item is on the agenda to allow representatives of each City Council in the District an opportuntiy to share information on upcoming city projects or community events that the school district or board members might participate in.

Description:  A list of upcoming events in the North Santiam area can be found on the Stayton Events website.  Those that are community related are listed as an attachment in the board book packet.  City Council meetings for Stayton are scheduled for the third Monday of the month at 7:00 p.m.; for Sublimity they are scheduled for the second Monday of the month at 7:00 p.m.; and for Lyons they are scheduled for the fourth Tuesday of the month at 6:00 p.m. 

Description:  Board meeting announcements and/or committee reports will be posted in this area.  Community Engagement Committee members will discuss the next steps in the community engagement process after the recent community synthesizing sessions.

Description:  Attached are the final Community Priority Theme Statements from the recent community sythesizing sessions.  These statements will be reviewed each year as a guide to community priorities and to assist in the goal setting process. 

Description:  Mary has prepared the minutes from the last board meeting, which are attached in the board packet for your review and approval.

Description:  Policy revisions that were reviewed in April are included in the board book packet as attachments.  They are on the consent agenda for final approval.  There is one policy that OSBA recommended to be deleted due to recent changes in the law.

Description:  A report will be attached if there are any new licensed or administrative hires, resignations, retirements, or leaves of absence for the Board to approve.  Any last minute changes will be posted and presented by Teri or Andy at the meeting.

Description:  MOTION:
I move the Board approve Consent Agenda Item 8.1-the minutes from the April 21, 2011 Special/Regular/Executive Sessions; 8.2-the approval of revisions/adoptions to policies IK, JE-JED-JEDA, IKAB, JHFF and the deletion of policy GCB; and 8.3-the approval of new hires as listed in the supplemental materials.


By:   ____________________      Second:  ____________________

Description:  Andy and Keith will discuss the committee process used to review on-line education options, the RFP, and recommended approval for the On-Line Education and Credit Recovery Contract with Aventa Learning located in Herndon, Virginia.

MOTION:
I move the Board approve the contract for services between NSSD and Aventa Learning for high school on-line education and credit recovery.

By:  __________________        Second:  _______________________

Description:  NSEA has approved the MOU regarding the extra duty pay for assisting students with Aventa On-Line Education classes.

MOTION:  
I move the Board approve the Memorandum of Understanding between NSEA and NSSD regarding the extra duty pay for on-line education.

By:                                                              Second:                                                       

Description:  Attached in the board books packets are graduation related policies that have been updated through a committee process; an updated self medication form under JHCD-AR submitted by the District medical team; and the new Budget Fund Balance policy under DBDB presented by Jane Nofziger last month with additional recommended language from OSBA.  All other policies are being submitted based on recommended changes by OSBA.

Description:  Andy will talk about the classified and certified reductions in force needed to balance the 2011-12 Budget.

Description:  The 2011-12 Budget Committee calendar needs to be changed due to a conflict with the 8th grade promotion ceremonies throughout the District which are scheduled for June 2nd.  That date has been moved to June 7th with the 2nd official meeting scheduled for June 9th.  This change will not affect the timelines required for the posting of the budget or the budget hearing and approval scheduled for June 23rd.

MOTION: 
I move the Board approve the revised 2011-12 Budget Calendar, moving June 2nd to June 7th due to a scheduling conflict. 

By: ___________________  Second: _______________________

Description:  This resolution was recommended by the auditors in order to clean up budget fund balances in the 2010-11 Budget.

Description:  A copy of the current enrollment is attached in the board book packet. Student count is 2439 students.  The FTE is down from April by 9.5.  Total ADMw is 5.0 FTE below  the projected 2715 for the current budget (as of May 13, 2011). 

Description:  A copy of all field trip requests made during the past month is attached in the board book packet. 

Description:  A list of donations/gifts to the District is attached in the board book packet.

Description:  A list of the upcoming board meetings and activities for the next month are attached in the board book packet. 

Description:  A list of future agenda items is attached as part of the board packet.  Board members may request that additional items be posted to this list.

Description:  This time is reserved on the agenda for reports on recent workshops and conferences attended or for OSBA reports.

Description:  Time: