July 23, 2013 at 2:00 PM - ORGANIZATIONAL MEETING
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1. Call to Order / Pledge of Allegiance / Roll Call - Chair Thomas
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2. Oath of Office - Larry Nicholson - Chair Thomas
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3. Agenda Adjustments and Approval - Chair Thomas
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4. Consent Agenda
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4.a. Minutes
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4.a.1) Executive Session at 5:15 pm, on June 3, 2013
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4.a.2) Public Hearing on June 18, 2013
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4.b. Staff Report
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4.c. Out of State Field Trips
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4.c.1) NMHS Varsity Cross Country to Palo Alto, CA on September 27-29, 2013
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5. Action Agenda
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5.a. Election of Board Chair
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5.b. Election of Board Vice Chair
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5.c. Appoint District Clerk - Phil Long
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5.d. Appoint Deputy Clerk - Brad Earl, budget officer and custodian of funds with authorization to sign district checks, make payments, accept quotes and award bids, execute interfund loans and/or cash advances in accordance with ORS 294-460, invest funds, and sign contracts
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5.e. Designation of authorized representative for federal entitlements/grants - Terri Dahl
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5.f. Designation of legal counsel and bond counsel for 2013-2014 - Firm of Brophy, Schmor Brophy, Paradis, Maddox & Weaver, Garrett Hemann Robertson P.C. and Nancy Hungerford; and the firm of Mersereau and Shannon for bond counsel
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5.g. Designation of official newspaper for legal notices - Mail Tribune
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5.h. Designation of financial auditors for 2013-2014 - Pauly, Rogers and Co., P.C.
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5.i. Designation of financial advisor: Lewis, Young, Robertson & Burningham, Inc.
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5.j. Designation of depositories for district funds - Key Bank, State of Oregon Investment Pool, America West Bank, U.S. Bank
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5.k. Designation of insurance carriers: 2013-2014
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5.k.1) Workers' Compensation - SAIF
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5.k.2) District property and liability insurance - Special Districts Association of Oregon, Beecher Carlson Insurance Agency, LLC.
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5.k.3) Employee medical insurance carrier - Pacific Source
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5.k.4) Student accident insurance carrier - Myers-Stevens & Toohey & Co. Inc., Beecher Carlson Insurance Agency, LLC.
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5.l. Establish monthly meeting time(s), dates(s) and place for 2013-2014
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5.m. School Board Policy CCA - Medford School District 549C Organizational Structure 2013-2014
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5.n. Adoption of AP Economics Curriculum
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5.o. Purchasing Report for Purchases over $100,000
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6. Announcements - Board Chair
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6.a. Board Retreat: 2:00-8:00 pm, on Tuesday, August 20, 2013 and 2:00-4:00 pm, on Wednesday, August 21, 2013 - Location to be determined
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7. Executive Session pursuant to ORS 192.660(2)(d) - To conduct deliberations with persons designated by the governing body to carry on labor negotiations.
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8. Adjourn - Board Chair
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