July 2, 2012 at 11:00 AM - ORGANIZATIONAL MEETING
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1. Call to Order / Pledge of Allegiance / Roll Call - Chair Brading
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2. Agenda Adjustments and Approval - Chair Brading
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3. Consent Agenda
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3.a. Minutes
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3.a.1) Work Session, Executive Session and Board Meeting of June 18, 2012
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3.a.2) Superintendent Evaluation Documents Sub-Committee Meeting of June 20, 2012
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3.a.3) Special Board Meeting on June 21, 2012
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3.b. Staff Report
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4. Action Agenda
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4.a. Election of Board Chair - Chair Brading
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4.b. Election of Board Vice Chair - Board Chair
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4.c. Appoint District Clerk - Phil Long
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4.d. Appoint Deputy Clerk - Brad Earl, budget officer and custodian of funds with authorization to sign district checks, make payments, accept quotes and award bids, execute interfund loans and/or cash advances in accordance with ORS 294-460, invest funds, and sign contracts
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4.e. Designation of authorized representative for federal entitlements/grants - Terri Dahl
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4.f. Designation of legal counsel and bond counsel for 2012-2013 -Firm of Brophy, Schmor Brophy, Paradis, Maddox & Weaver, and Nancy Hungerford; and the firm of Mersereau and Shannon for bond counsel
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4.g. Designation of official newspaper for legal notices - Mail Tribune
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4.h. Designation of financial auditors for 2012-2013 - Pauly, Rogers and Co., P.C.
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4.i. Designation of financial advisor: Lewis, Young, Robertson & Burningham, Inc.
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4.j. Designation of depositories for district funds - Key Bank, State of Oregon Investment Pool, Premier West Bank, Wells Fargo Bank, U.S. Bank, Bank of America
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4.k. Designation of insurance carriers: 2012-2013
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4.k.1) Workers' Compensation - SAIF
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4.k.2) District property and liability insurance - Special Districts Association of Oregon, Beecher Carlson Insurance Agency, LLC.
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4.k.3) Employee medical insurance carrier - Pacific Source
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4.k.4) Student accident insurance carrier - Myers-Stevens & Toohey & Co. Inc., Beecher Carlson Insurance Agency, LLC.
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4.l. Establish monthly meeting time(s), dates(s) and place for 2012-2013
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4.m. School Board Policy CCA - Medford School District 549C Organizational Structure 2012-2013
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4.n. Hedrick Special Education Addition of Grade Level
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5. Items for Information and Discussion - Board Chair
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5.a. Board Retreat Planning - 8:00 am-3:00 pm, August 25, 2012 / MSDEC Room 254
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5.b. Board Appointed Committees
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5.c. Superintendent's Evaluation Documents
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5.d. Health Care Reports - May and June, 2012
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5.e. English Language Learner District Committee
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6. Announcements - Board Chair
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6.a. Board Retreat: 8:00 am-3:00 pm, Saturday - August 25, 2012, MSDEC Room 254, 815 S. Oakdale Avenue, Medford
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7. Adjourn - Board Chair
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