November 14, 2023 at 4:00 PM - Regular Board Meeting
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1. Call to Order
The public will be invited to make comments on issues on the agenda prior to a vote by the Board on all action items, where such comments shall be limited to one minute per person. Anyone with comments on that action item that will take more than one minute is encouraged to put their testimony in writing and provide a copy to the Board prior to or at the meeting. |
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1.A. Pledge of Allegiance
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1.B. Approval of a Flexible Agenda (For Possible Action)
Description:
The Trustees reserve the right to take items in a different order to accomplish business in the most efficient manner.
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2. Consent Items SG-G (For Possible Action)
Description:
Information concerning the following consent items has been forwarded to each Board Member for study prior to this meeting. Unless a Trustee or member of the audience has a question concerning a particular item and asks that it be withdrawn from the consent list, the items are approved at one time by the Board of Trustees.
Note: If one of the following items is removed for discussion, it will be heard at the end of the consent items. |
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2.A. Minutes of the Special Board Meeting of October 6, 2023
Description:
Attached are Minutes of the Special Board Meeting of October 6, 2023 for review and approval.
RECOMMENDATION: Approve the Minutes of the Special Board Meeting of October 6, 2023.
Attachments:
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2.B. Minutes of the Regular Board Meeting of October 10, 2023
Description:
Attached are Minutes of the Regular Board Meeting of October 10, 2023 for review and approval.
RECOMMENDATION: Approve the Minutes of the Regular Board Meeting of October 10, 2023.
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2.C. Minutes of the Special Board Meeting of November 1, 2023
Description:
Attached are Minutes of the Special Board Meeting of November 1, 2023 for review and approval.
RECOMMENDATION: Approve the Minutes of the Special Board Meeting of November 1, 2023.
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2.D. Accounts Payable Special and Regular Run Vouchers
Description:
A complete list of payments contained in Accounts Payable Special Vouchers numbers 2432, 2433, 2434, 2435, 2436, 2437, 2438, 2439, 2440, 2441, 2442, 2443, and Regular Run Voucher Numbers 2444 and 2445 are attached. Vouchers have been prepared in accordance to state law and copies of the Vouchers are available for review by the public at the Superintendent's office prior to the meeting.
RECOMMENDATION: Approve Special Run Voucher Numbers 2432, 2433, 2434, 2435, 2436, 2437, 2438, 2439, 2440, 2441, 2442, 2443, and Regular Run Voucher Numbers 2444 and 2445.
Attachments:
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2.E. Budget Voucher Adjustments
Description:
A complete list of budget adjustments made by the Director of Business Services during the recent course of business is provided for review and approval by the Board of Trustees as required by NRS 354.598005.
RECOMMENDATION: Approve the Budget Voucher Adjustments as submitted.
Attachments:
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2.F. Agreement Between Douglas County School District and Douglas County Professional Education Association for 2023-2025
Description:
The District has reached an agreement with the Douglas County Professional Educators Association for 2023-2025.
RECOMMENDATION: Approve the agreement with the Douglas County Professional Education Association for 2023-2025. |
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2.G. Agreement between Douglas County School District and Douglas County Support Staff Organization for 2023-2025
Description:
The District, having participated in the negotiation process, has reached agreement with the Douglas County Support Staff Organization for 2023-2025.
RECOMMENDATION: Approve the agreement with the Douglas County Support Staff Organization for 2023-2025. |
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2.H. Bus Driver's Negotiated Agreement
Description:
The District, having participated in the negotiations, has reached agreement with the Chapter 6, Bus Driver's Association for 2023-2025.
RECOMMENDATION: Approve the agreement with Chapter 6, Bus Drivers Association for 2023-2025 as presented. |
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2.I. Meet and Confer Salary Proposal for District-Level Administrators
Description:
The District has renegotiated salary increases for District-Level Administrators according to the "Me Too" clause, in order to match the 11% and 4% salary increases for 2023-2024 and 2024-2025 respectively.
RECOMMENDATION: Approve the "Me Too" salary increases for District-Level Administrators for 2023-2025 as presented. |
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2.J. Meet and Confer Agreement with Classified Supervisors and Professional Employees
Description:
The District has re-negotiated salary increases for Classified Supervisors according to the "Me Too" clause, in order to match the 11% and 4% salary increases for 2023-2024 and 2024-2025 respectively.
RECOMMENDATION: Approve the "Me Too" salary increases for the Douglas County Classified Supervisors and Professional Employees for 2023-2025.
Attachments:
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2.K. Agreement Between Douglas County School District and Douglas County Administrators Association
Description:
The District has re-negotiated salary increases for the Douglas County Administrators Association according to the "Me Too" clause, in oder to match the 11% and 4% salary increases for 2023-2024 and 2024-2025 respectively.
RECOMMENDATION: Approve the "Me Too" salary increases for the Douglas County Administrators Association. |
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2.L. Douglas County Confidential Employees Meet and Confer Document
Description:
The District has re-negotiated salary increases for Confidential Employees according to the "Me Too" clause, in order to match the 11% and 4% salary increases for 2023-2024 and 2024-2025 respectively.
RECOMMENDATION: Approve the "Me Too" salary increases for the Douglas County Confidential Employees for 2023-2025. |
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2.M. Approval of English Learner 2023-2024 Policy and Plan
Description:
Leslie Peters, Assistant Director of Educational Services, has provided the Board with the District English Learner Policy and Plan for the 2023-24 school year.
RECOMMENDATION: Approve the District English Learner Policy and Plan for the 2023-24 school year as presented. |
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2.N. Progressive Discipline Plan
Description:
DCSD Executive Director of Educational Services, Shannon Brown, has provided the Progressive Discipline Plan for the Board's annual review and approval.
RECOMMENDATION: Approve the 2023-24 Progressive Discipline Plan as presented.
Attachments:
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2.O. Annual List of Recognized Employee Organizations
Description:
Pursuant to NRS 288.161, on or before November 30 of each year, the Board shall file a list of all employee organizations it recognizes, and a description of the bargaining unit of each such employee, with the Government Employee-Management Relations Board.
RECOMMENDATION: Approve the provided list of recognized employee organizations for filing.
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2.P. Second Reading of Board Policy 502-Entrance Age
Description:
Board Policy 502-Entrance Age, is presented as a second reading with changes made in accordance with the law.
RECOMMENDATION: Approve Board Policy No. 502 - Entrance Age, as a second reading.
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2.Q. Personnel Report No. 23-11
Description:
Listed on the Personnel Report No. 23-11 are personnel actions presented for consideration by the Board of Trustees. Salaries for individuals employed will be determined in accordance with salary regulations of the District.
RECOMMENDATION: Approve personnel actions in Personnel Report No. 23-11.
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2.R. Staffing Report SG-G (Information Only)
Description:
Adam Dedmon, Executive Director of Human Resources, will provide a summary report of certified and classified staffing between the 2022-23 and 2023-24 years.
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2.S. Nevada Educator Performance Framework (NEPF) Data Report SG-G (Information Only)
Description:
DCSD Executive Director of Human Resources, Adam Dedmon, has compiled a report on the Nevada Educator Performance Framework (NEPF) outlining teacher and administrator evaluation data for, 2018-19, 2019-20, 2020-21, 2021-22, and 2022-23 school years.
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2.T. Implementation of the Nevada Educator Performance Framework (NEPF) SG-G (Information Only)
Description:
NRS 391.485 requires the board of trustees of each school district to annually review the manner in which schools in the school district carry out the evaluation of teachers and administrators pursuant to the statewide performance evaluation system.
DCSD Executive Director of Human Resources, Adam Dedmon, has provided an informational overview outlining the steps the District takes to ensure the full implementation of the Nevada Educator Performance Framework for all Douglas County School District certified employees.
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2.U. Maintenance and Project Report (Information Only)
Description:
Director of Facilities, Phil Demus, will provide an update of DCSD's current and future maintenance and construction projects.
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2.V. Monthly Update of Enrollment Counts (Information Only)
Description:
Monthly update on enrollment numbers for each school site is provided to the Board.
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3. DCSD Self-Insured Health Insurance Plan - Proposed Revisions to Plan for Calendar Year 2024 SG-G (Discussion and For Possible Action)
Description:
Members of the DCSD Health Advisory Committee will present proposed revisions to the district's Self-Insured Health Insurance Plan to the Board. The Board will discuss and take action on proposed changes for the plan coverage in the upcoming year.
RECOMMENDATION: It is recommended that the Board approve the plan changes recommended by the Health Advisory Committee as presented. |
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4. Designation of Position as Critical Shortage Need SG-G (Discussion and For Possible Action)
Description:
The Board will consider designating Elementary Classroom Teacher as a position qualifying to be filled under Critical Shortage Need retroactive to July 01, 2023. Making this designation retroactive, if approved by the State, will enable the District to adequately compensate Critical Shortage Teachers who have taken on this work since the beginning of the school year.
RECOMMENDATION: It is recommended that the Board approve the requested position of Elementary Classroom Teacher as a position for Critical Shortage Need, retroactive to July 01, 2023.
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5. Review by Board Members of Board Bylaw 070, Bylaw 060, Board Policy 338, and Board Policy 902 as Second Readings (Discussion and For Possible Action)
Description:
The Board will review and approve changes to Bylaw 070, Bylaw 060, Board Policy 338-Whistleblower, and Board Policy 902-Communication with the Board and Public Comment as second readings.
RECOMMENDATION: Approve the changes to Bylaw 070, Bylaw 060, Board Policy 338-Whistleblower, and Board Policy 902-Communication with the Board and Public Comment as second readings. |
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6. Public Comment (5:30 p.m.)
Description:
Comments from the public are invited at this time on topics not specifically addressed elsewhere in the agenda. A sign-up sheet is provided and individuals who wish to address the Board are asked to indicate their desire to speak and the topic about which they will speak. Individuals wishing to address the Board at this time will be limited to one minute. The Board is precluded from acting on items raised during Public Comment that are not already on the agenda.
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7. Process for Negotiating an Employment Contract with the Acting Superintendent SG-G (Discussion and For Possible Action)
Description:
The Board will discuss the process for negotiating a contract with the acting superintendent and appoint a Board Member to lead the negotiations.
RECOMMENDATON: It is recommended that the Board authorize the Board Officers, assisted by legal counsel, to negotiate an employment contract with the acting superintendent to be presented and approved by the Board at an upcoming Board Meeting.
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8. Nationwide Search for Superintendent SG-G (Discussion and For Possible Action)
Description:
The Board shall vote on opening up the position for District Superintendent, to begin the process for finding potential candidates, to expand the applicant pool to a national search, and to begin accepting applications, which shall include candidates recommended to and by the Board of Trustees.
RECOMMENDATION: Approve opening up the position for District Superintendent and begin the process for finding potential candidates. |
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9. Restated Professional Services Contract for Legal Services SG-G (Discussion and For Possible Action)
Description:
The Board will discuss and vote to approve the Restated Professional Services Contract for Legal Services presented by General Counsel.
RECOMMENDATION: It is recommended that the Board approve the Restated Professional Services Contract for Legal Services. |
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10. Creation of Attendance Sub-Committee SG-G (Discussion and For Possible Action)
Description:
The Board will discuss creating a DCSD school board attendance sub-committee made up of district and school administration, teachers, registrar, parents, students, and a school board member, to discuss possible root causes for chronic absenteeism and ways to increase student attendance.
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11. Board Reports SG-G, C&R (Information and Discussion)
Description:
Brief updates from the Board regarding District committees to which they are assigned.
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12. Superintendent Report SG-G (Administrative Report)
Description:
Acting Superintendent, Jeannie Dwyer, will report to the Board regarding activities of the past month and upcoming District events that may be of interest to them.
Below is a summary of donations received by school sites over the last month. The District wishes to acknowledge and thank the generosity of all donors on behalf of the students we serve. District Wide Carson City Toyota-$2500 to be used for school supplies Douglas High School Rick Smith-Donated $100 to the DHS SkillsUSA organization Carson Valley Basketball Association-Donated $2,500 to the Boys Basketball Program and $2,500 to the Girls Basketball Program |
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13. Closed Session (Discussion and For Possible Action)
Description:
The Board will recess to closed session in order to discuss matters with its management representatives pursuant to NRS 288.220(4).
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14. Prioritizing Agenda-Possible Items for Future Board Meetings (Discussion and For Possible Action)
Description:
The Board will seek requests from its members for items to be placed on future meeting agendas in accordance with its policies. The Board will discuss all agenda items on the list and prioritize those it wishes to come forward at the next Board Meeting.
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15. Public Comment
Description:
Comments from the public are invited at this time on topics not specifically addressed elsewhere in the agenda. A sign-up sheet is provided and individuals who wish to address the Board are asked to indicate their desire to speak and the topic about which they will speak. Individuals wishing to address the Board at this time will be limited to one minute. The Board is precluded from acting on items raised during Public Comment that are not already on the agenda.
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16. Adjournment
Description:
(*) Times are estimated. Items on the Agenda may be taken out of order. The Board of Trustees may combine two or more agenda items for consideration, and may remove an item from the agenda or delay discussion relating to an item on the agenda at any time. Generally speaking, the item will be heard no earlier than the time indicated.
If copies of the complete agenda (and supporting materials) are desired in advance, they may be obtained at the District Office on the Friday or Monday preceding a regular Tuesday meeting of the Board. Please contact Caryn Harper at 775-782-5134 or Charper@dcsd.k12.nv.us. Notice to Individuals with Disabilities: Members of the public who require special assistance or accommodations are asked to notify the District Administration at 1638 Mono Avenue, Minden, Nevada, 89423, or by calling 782-5134, so that such notification is received at least twenty four (24) hours prior to the meeting. In conformance with the Open Meeting Law, it is hereby noted that the agenda for the meeting of the Douglas County School Board of Trustees has been posted at the following locations: Douglas County School District, Minden, NV District website: www.dcsd.k12.nv.us State of Nevada website: https://notice.nv.gov |
