Tuesday, July 9, 2024 5:00 pm (DOORS OPEN AT 4:30 PM) - Regular Study & Voting Session/Executive Session Meeting

1. STRATEGIC PLAN COLOR KEY:

STUDENT ACHIEVEMENT 
CULTURE 
COMMUNITY AND STAKEHOLDER RELATIONSHIPS 
ENROLLMENT 
RESOURCE ACCOUNTABILITY
  

2. CALL TO ORDER - Governing Board President, Stan Goligoski
  

3. OPENING CEREMONY
  

3.A. Welcome - Governing Board President, Stan Goligoski
  

3.B. Pledge of Allegiance 
  

4. APPROVAL OF AGENDA - Governing Board President, Stan Goligoski
  

4.A. Consider approving the agenda, as presented.

RELEVANT INFORMATION: Board Policy requires the approval of the agenda.
  

5. APPROVAL OF MINUTES - Governing Board President, Stan Goligoski
   

5.A. Consider approving the minutes from the Regular Study & Voting Session meetings of June 25, 2024, as presented.

RELEVANT INFORMATION: Board policy requires the approval of minutes.
  

6. PRESENTATIONS
  

6.A. Recognition of PUSD Donor

Presenter: Clark Tenney, Superintendent
  

7. INFORMATION ONLY ITEMS
  

7.A. Summary of Current Events
  

7.A.1. Superintendent
  

7.A.2. Governing Board Members
  

7.B. Community Comments shared with the Governing Board (what comments/concerns do Board members hear from the public in general).

Presenter: Governing Board President, Stan Goligoski
  

8. ACTION ITEMS
  

8.A. CONSENT AGENDA - All those items listed below may be enacted by one motion and approved as Consent Agenda items with or without discussion.  However, any item may be removed from the Consent Agenda and considered separately if a Governing Board member so requests.

The resolutions included in the Consent Agenda have been posted in order to waive the reading of the body of the resolutions. 

Consider approving the Consent Agenda as presented.
  

8.A.1. Consider approving the certified and classified personnel actions as presented.
  
RELEVANT INFORMATION: 
A copy of the personnel report is attached for review.
  
Presenter: Andy Binder, Assistant Superintendent/HR Director
  

8.A.2. Consider ratifying the vouchers as presented. 
  
RELEVANT INFORMATION:
Arizona Revised Statutes require approval/ratification of all vouchers.
  
Presenter: Brian Moore, Chief Financial Officer
  

8.A.3. Consider approving the Student Activities Fund Statement of Receipts and Disbursements for FY24 End-of-year and FY25 July, as presented. 

RELEVANT INFORMATION: Please see the attached reports. 
  
Presenter: Brian Moore, Chief Financial Officer
  

8.A.4. Consider approving a renewal agreement to provide a Child Nutrition Program for Sacred Heart through Prescott Unified School District's Food Service Program, as presented.

RELEVANT INFORMATION:
Prescott Unified School District has provided this program to Sacred Heart for many years. The agreement provides that the district shall not operate the school meal program at a financial loss and that Sacred Heart will be financially responsible for any deficit in the program.

Presenter: Brian Moore, Chief Financial Officer
  

8.B. PUBLIC HEARING - If a member of the public wishes to speak regarding the Fiscal Year 2025 Expenditure Budget, please complete and return the attached exhibit BEDH-E, Request for Public Participation in Governing Board Meeting to Sarah Torres, Administrative Assistant to the Governing Board prior to the public hearing portion of the agenda. This document can also be found under the Governing Board tab on the PUSD website: https://www.prescottschools.com.

For items with the potential to have many speakers, the overall speaking time may be adjusted by the Governing Board. Speakers will be called to speak in the order in which they signed up, first come, first served. 

Requests to speak that are emailed will also be first come, first served. Email requests can be sent to sarah.torres@prescottschools.com at any time prior to the public hearing of the agenda. 
  

8.B.1. Consider recessing the regular meeting to hold a Public Hearing to discuss the Fiscal Year 2025 Expenditure Budget.
  

8.B.2. Consider adjourning the Public Hearing and reconvening to Regular Session.  
  

8.C. STUDY AND VOTING SESSION -  If a member of the public wishes to speak to one of the following voting items, please complete and return exhibit BEDH-E, Request for Public Participation in Governing Board Meeting to Sarah Torres, Administrative Assistant to the Governing Board prior to the study and voting session of the agenda. This document can also be found under the Governing Board tab on the PUSD website: https://www.prescottschools.com.

For items with the potential to have many speakers, the overall speaking time may be adjusted by the Governing Board. Speakers will be called to speak in the order in which they signed up, first come, first served.

Requests to speak that are emailed will also be first come, first served. Email requests can be sent to sarah.torres@prescottschools.com at any time prior to the study and voting session of the agenda.
  

8.C.1. Consider adopting the Fiscal Year 2025 Expenditure Budget, as presented.
  
RELEVANT INFORMATION: According to A.R.S. 15-905, the district must adopt a budget no later than July 15, 2024. A copy of the Budget is attached for review.
  
Presenter: Brian Moore, Chief Financial Officer
  

8.C.2. Consider approving an Intergovernmental Agreement between Prescott Unified School District No. 1 and Chino Valley Unified School District No. 51, as presented. 

RELEVANT INFORMATION:
Prescott Unified School District No. 1 (PUSD) and Chino Valley Unified School District No. 51 (CVUSD) wish to make this agreement to provide services for CVUSD ED-P students, grades 9-12, at PUSD and to provide transportation to and from CVUSD's enrollment boundaries for CVUSD ED-P students. 

Please see the Intergovernmental agreement attached for additional information.

Presenter: Brian Moore, Chief Financial Officer
  

8.C.3. Consider approving the new Student Information System Specialist (SIS) salary scale, as presented.

RELEVANT INFORMATION:
Pursuant to A.R.S. § 15-502, the Governing Board is to approve any changes to employee salary and wage scales.  The salary scale for the Student Information Systems Specialist has been revised in order to attract and retain qualified candidates for this position with a salary range that is comparable and competitive with surrounding Districts.

Presenter: Andy Binder, Assistant Superintendent/HR Director
  

8.D. INFORMATION AND DISCUSSION ITEMS  
  

8.D.1. Brian Moore, Chief Financial Officer, has prepared the School Board Summary Budget Report for your review. 
  

8.D.2. Prescott Unified School District Governing Board Self-Evaluation

Presenter: Stan Goligoski, Governing Board President
  

8.D.3. Requests for Future Agenda Items

Presenter: Governing Board President, Stan Goligoski
  

8.D.4. Meeting Dates: 
Regular Study and Voting Session: Tuesday, August 6, 2024, at 5:00 pm in the PUSD District Office Boardroom.
  
Other Dates:
New Teacher/Employee Orientation - Monday–Friday (July 22–26, 2024) - 8:00 am - Prescott High School Library

PUSD Convocation - Monday, July 29, 2024, Ruth Street Theater at Prescott High School

First Day of School - Thursday, August 1, 2024
  

9. ACTION ITEMS
  

9.A. It is recommended that the Governing Board approve a call for Executive Session pursuant to A.R.S. Section 38-431.03 for the following purpose:

Consider moving into Executive Session according to:
A.R.S 38-431.03(A)(1) - to conduct the Superintendent's annual evaluation. 

The Superintendent will receive written notice of the executive session, as is appropriate but not less than 24 hours, to determine whether the discussion or consideration should occur at a public meeting. 

All persons present are hereby reminded that it is unlawful to disclose or otherwise divulge to any person who is not now present, other than a current member of the Board, or pursuant to a specific statutory exception, anything that has transpired or has been discussed during the executive session. Failure to comply is a violation of A.R.S. 38-431.03.

We have stopped the public recording to enter the executive session. Recordings of this session are not made for the public. The only record of these sessions is printed minutes, stored securely in the Superintendent's office. If any member is recording, these must be stored securely in the same location as the minutes. The recordings and minutes are not available for public review. 
  

9.B. It is recommended that the Governing Board adjourn the Executive Session and reconvene the Governing Board Regular Study & Voting Session meeting. 
  

10. ADJOURNMENT