May 5, 2026 5:00 pm (doors open at 4:30 pm) - Regular Study & Voting Session

1. CALL TO ORDER - Governing Board President, Jane Robertson
  

2. OPENING CEREMONY
  

2.A. Welcome - Governing Board President, Jane Robertson
  

2.B. Pledge of Allegiance 
  

3. APPROVAL OF AGENDA - Governing Board President, Jane Robertson
  

3.A. Consider approving the agenda, as presented.

RELEVANT INFORMATION: Board Policy requires the approval of the agenda.
  

4. APPROVAL OF MINUTES - Governing Board President, Jane Robertson
   

4.A. Consider approving the minutes from the Study Session and Regular Study and Voting Session meetings of April 7, 2026, as presented.

RELEVANT INFORMATION: Board policy requires the approval of minutes.
  

5. APPROVAL OF DONATIONS - Governing Board President, Jane Robertson
  

5.A. Consider Approving the Donations

RELEVANT INFORMATION: Board Policy requires the approval of donations.
   

6. PRESENTATIONS
  

6.A. Keystone Graduates

Presenter: Kelsey Secor, Assistant Superintendent of Instruction
  

6.B. Presentation of Plaques to Governing Board Student Representatives

Presenter: Jane Robertson, Governing Board President & Clark Tenney, Superintendent
  

7. INFORMATION ONLY ITEMS
  

7.A. Summary of Current Events
  

7.A.1. Superintendent
  

7.A.2. Governing Board Members
  

7.A.3. Governing Board Student Representatives
  

7.B. Community Comments shared with the Governing Board (what comments/concerns do Board members hear from the public in general).

Presenter: Governing Board President, Jane Robertson
  

8. ACTION ITEMS
  

8.A. CONSENT AGENDA - All those items listed below may be enacted by one motion and approved as Consent Agenda items with or without discussion.  However, any item may be removed from the Consent Agenda and considered separately if a Governing Board member so requests.

The resolutions included in the Consent Agenda have been posted in order to waive the reading of the body of the resolutions. 

Consider approving the Consent Agenda as presented.
  

8.A.1. Consider approving the certified and classified personnel actions as presented.
  
RELEVANT INFORMATION: 
A copy of the personnel report is attached for review.
  
Presenter: Andy Binder, Assistant Superintendent/HR Director
  

8.A.2. Consider ratifying the vouchers as presented. 
  
RELEVANT INFORMATION:
Arizona Revised Statutes require approval/ratification of all vouchers.
  
Presenter: Brian Moore, Chief Financial Officer
  

8.A.3. Consider approving the Student Activities Fund Statement of Receipts and Disbursements for FY26, May, as presented. 

RELEVANT INFORMATION: Please see the attached reports. 
  
Presenter: Brian Moore, Chief Financial Officer
  

8.A.4. Consider approving the Maricopa County Educational Service Agency (MCESA) Consortium Memorandum of Understanding for Title III funds, as presented.

RELEVANT INFORMATION:
This MOU represents the agreed-upon program, services, and materials to be provided to English Learner (EL) students in the Prescott Unified School District during the 2025-2026 project year. 

MCESA will act as the lead LEA (local educational agency)/Fiscal Agent of the consortium. The consortium will plan to expend all Title III funds during the 2026-2027 project period. As the fiscal agent, MCESA will be responsible for submitting the Title III Consortium funding application and any necessary application revisions on behalf of its members. 

Presenter: Clark Tenney, Superintendent
  

8.A.5. Consider approving an Intergovernmental Agreement (renewal) between Mountain Institute Career Technical Education District #2 (MICTED) and Prescott Unified School District (PUSD) for Provision of Career Technical Education Courses, as presented.

RELEVANT INFORMATION:
The purpose of this Agreement is to establish the terms and conditions under which MICTED will provide the CTE Courses that meet the criteria provided in A.R.S. 15-391. This is a 3-year agreement.

Presenter: Clark Tenney, Superintendent
  

8.A.6. Consider approving a Memorandum of Understanding between Arizona PBS, Education and Community Impact department and Prescott Unified School District #1, as presented.

RELEVANT INFORMATION:
Arizona PBS, in order to sustain original work, offered multiple years with different schools and community centers, funded by an ESSER III Set-Aside Funds (Statewide Recovery Funds) grant from the Arizona Department of Education, intends to implement Super Why Kindergarten Readiness Camps.

The purpose of this Memorandum of Understanding is to outline the roles and responsibilities of each of the parties. 

Presenter: Clark Tenney, Superintendent
  

8.A.7. Consider approving an Intergovernmental Agreement for Substitute Teacher Consolidation Services Between Prescott Unified School District #1 and Yavapai County, as presented.

RELEVANT INFORMATION:
The District utilizes a software program to manage and request substitute teachers who are part of the Yavapai Substitute consortium.  Historically, the YCESA paid for the program using FFMA funds. FFMA funds will be allocated entirely to school districts, with no portion returning to the county. Moving forward, districts will be responsible for this cost, allocated based on ADM. The county will pay for the software in full and will invoice each district based on ADM. 

Presenter: Andy Binder, Assistant Superintendent/HR Director
  

8.A.8. Consider approving an MOU between Prescott Unified School District and Southwest Behavioral Health Services, Inc., dba Southwest Behavioral & Health Services, as presented.

RELEVANT INFORMATION:
This Agreement supports SBH's desire to provide mental health services, substance abuse counseling, and parenting skills training, including individual, group, and family counseling services to students and families within the District. 

Presenter: Clark Tenney, Superintendent
  

8.B. PUBLIC HEARING - If a member of the public wishes to speak regarding revisions to the 2025-2026 budget limits for the Maintenance and Operations and Capital Budgets, they must complete the attached form (BEDH-E) and return it to Sarah Torres, Administrative Assistant to the Governing Board prior to the Public Hearing session of the agenda.

For items with the potential to have many speakers, the overall speaking time may be adjusted by the Governing Board. Speakers will be called to speak in the order in which they signed up, first come, first served.

Requests to speak that are emailed will also be first come, first served. Email requests can be sent to sarah.torres@prescottschools.com at any time prior to the public hearing session of the agenda.
  

8.B.1. Consider recessing the regular meeting to hold a Public Hearing to discuss the revisions to the 2025-2026 budget limits for the Maintenance and Operations and Capital Budgets.
  

8.B.2. Consider adjourning the Public Hearing and reconvening to Regular Session.  
  

8.C. STUDY AND VOTING SESSION -  If a member of the public wishes to speak to one of the following voting items, please complete and return exhibit BEDH-E, Request for Public Participation in Governing Board Meeting to Sarah Torres, Administrative Assistant to the Governing Board prior to the study and voting session of the agenda. This document can also be found under the Governing Board tab on the PUSD website: https://www.prescottschools.com.

For items with the potential to have many speakers, the overall speaking time may be adjusted by the Governing Board. Speakers will be called to speak in the order in which they signed up, first come, first served.

Requests to speak that are emailed will also be first come, first served. Email requests can be sent to sarah.torres@prescottschools.com at any time prior to the study and voting session of the agenda.
  

8.C.1. Consider approving the revisions to the 2025-2026 budget limits for the Maintenance and Operations and Capital budgets, as presented.
   
RELEVANT INFORMATION:
In accordance with A.R.S. 15-905, a district is allowed or is required to revise its budget limits by May 15th. Prescott Unified School District is revising our budget for Maintenance & Operations (M & O) and Capital Budgets for the 2025-2026 school year. Upon approval of the revised budget limits, the Arizona Department of Education will review and approve.

Please see the attachment.

Presenter: Brian Moore, Chief Financial Officer
  

8.C.2. Consider approving a Sewer Line Easement at Taylor Hicks Elementary School, as presented.

RELEVANT INFORMATION:
The City of Prescott has requested a 10-foot by 18-foot (180 square feet) easement at the southeast corner of Taylor Hicks Elementary School for the installation of sewer infrastructure.

At this time, no construction start date has been scheduled. The City has indicated that any construction activity near the school site will be minimal. As part of the project, a small above-ground odor control device will be installed. City representatives have stated that this device will be in place prior to the line being pressurized and that no noticeable odor is anticipated during or after construction.

Presenter: Clark Tenney, Superintendent
  

8.C.3. Consider approving an out-of-state travel request for PHS Boys Basketball students/athletes, PUSD Staff members, and volunteers to attend a basketball camp at Gonzaga University in Spokane, Washington, June 26, 2026 - July 1, 2026, as presented. 

RELEVANT INFORMATION:
Board approval is required for out-of-state trips. PHS Boys Basketball players/students have the opportunity to attend camp at Gonzaga University, where they will play 6 games over the course of the 3 days along with instruction and interaction with the Gonzaga Coaching Staff and Student Athletes. The teams competing will be other high school teams from mainly the north and northwest (Washington, Idaho, and Montana). 

Presenter: Adam Neely, PHS Principal
  

8.C.4. Consider approving a travel request for PHS Girls Volleyball students/athletes, PUSD staff members, and volunteers to travel to NAU in Flagstaff, Arizona, from July 14–16, 2026, as presented. 

RELEVANT INFORMATION:
This camp is designed for girls high school teams to attend together with their coaches. The team camp consists of at least 8 matches, one coach education session, and one team demonstration session.

Presenter: Adam Neely, PHS Principal
  

8.C.5. Consider approving a travel request for PHS Spiritline students/athletes, PUSD staff members, and volunteers to travel to Phoenix, Arizona, from July 10–13, 2026, as presented. 

RELEVANT INFORMATION:
This is a Summer Cheer Camp for Varsity Cheer. Hotel accommodations are at the Arizona Grand Resort, and all camp activities are on site.
 
Presenter: Adam Neely, PHS Principal
  

8.D. INFORMATION AND DISCUSSION ITEMS  
  

8.D.1. Brian Moore, Chief Financial Officer, has prepared the School Board Summary Budget Report for your review. 
  

8.D.2. Auditor General Classroom Spending Report

Presenter: Brian Moore, Chief Financial Officer
  

8.D.3. Requests for Future Agenda Items

Presenter: Governing Board President, Jane Robertson
  

8.D.4. Meeting Dates: 
Regular Study and Voting Session & Executive Session: June 25, 2026, at 5:00 pm in the PUSD District Office Boardroom.
  
Other Dates:
Sunday, May 17, 2026 - 3:00 - 4:00 pm - PHS Baccalaureate 
Tuesday, May 19, 2026 - 5:30 - 6:30 pm | PHS Scholarship Night @ PHS
Wednesday, May 20, 2026 - Senior Celebration Tour
Thursday, May 21, 2026 - Last day of School
Friday, May 22, 2026 - Prescott High School Graduation
Monday, May 25, 2026 - Memorial Day - All PUSD District Offices Closed
  

9. ADJOURNMENT