May 7, 2024 5:15 pm - Regular Study & Voting Session

1. STRATEGIC PLAN COLOR KEY:

STUDENT ACHIEVEMENT 
CULTURE 
COMMUNITY AND STAKEHOLDER RELATIONSHIPS 
ENROLLMENT 
RESOURCE ACCOUNTABILITY
  

2. CALL TO ORDER - Governing Board President, Stan Goligoski
  

3. OPENING CEREMONY
  

3.A. Welcome - Governing Board President, Stan Goligoski
  

3.B. Pledge of Allegiance 
  

4. APPROVAL OF AGENDA - Governing Board President, Stan Goligoski
  

4.A. Consider approving the agenda, as presented.

RELEVANT INFORMATION: Board Policy requires the approval of the agenda.
  

5. APPROVAL OF MINUTES - Governing Board President, Stan Goligoski
   

5.A. Consider approving the minutes from the Study Session & Regular Study & Voting Session meetings of April 9, 2024, as presented.

RELEVANT INFORMATION: Board policy requires the approval of minutes.
  

6. PRESENTATIONS
  

6.A. Recognition of Governing Board Student Representatives Ava Kleinman and Kevin Phelan.

Presenters: Clark Tenney, Superintendent & Stan Goligoski, Governing Board President.
  

6.B. 5th - 8th Grade Math Curriculum

Presenters: Kelsey Secor, Director of Instructional Support & Math Curriculum Selection Committee Members.
  

7. INFORMATION ONLY ITEMS
  

7.A. Summary of Current Events

7.A.1. Superintendent
  

7.A.2. Governing Board Members
  

7.A.3. Governing Board Student Representatives
  

8. ACTION ITEMS
  

8.A. CONSENT AGENDA - All those items listed below may be enacted by one motion and approved as Consent Agenda items with or without discussion.  However, any item may be removed from the Consent Agenda and considered separately if a Governing Board member so requests.

The resolutions included in the Consent Agenda have been posted in order to waive the reading of the body of the resolutions. 

Consider approving the Consent Agenda as presented.
  

8.A.1. Consider approving the certified and classified personnel actions as presented.
  
RELEVANT INFORMATION: 
A copy of the personnel report is attached for review.
  
Presenter: Andy Binder, Assistant Superintendent/HR Director
  

8.A.2. Consider approving the donations as presented.

RELEVANT INFORMATION:
Board policy requires acceptance by the Governing Board of all donations.  
 
Presenter: Brian Moore, Chief Financial Officer
   

8.A.3. Consider ratifying the vouchers as presented. 
  
RELEVANT INFORMATION:
Arizona Revised Statutes require approval/ratification of all vouchers.
  
Presenter: Brian Moore, Chief Financial Officer
  

8.A.4. Consider approving the Student Activities Fund Statement of Receipts and Disbursements for FY24 April, as presented. 

RELEVANT INFORMATION: Please see the attached reports. 
  
Presenter: Brian Moore, Chief Financial Officer
  

8.A.5. Consider approving vendors as Sole Source procurement for the 2024-2025 school year, as presented. 

RELEVANT INFORMATION:
Procurement guidelines require the Governing Board to approve the listing of vendors that are utilized and "Sole Source." Sole Source is when no reasonable alternative exists or discounting a vendor service is detrimental to the operation of the district. 

Presenter: Brian Moore, Chief Financial Officer
  

8.A.6. Consider approving a renewal Memorandum of Understanding between Prescott Unified School District Education Foundation and Prescott Unified School District, as presented.

RELEVANT INFORMATION:
The PUSD Education Foundation supports the district on a number of levels. This MOU outlines expectations for the foundation, as well as the district.
  
Presenter: Clark Tenney, Superintendent
 

8.B. PUBLIC HEARING - If a member of the public wishes to speak regarding revisions to the 2023-2024 budget limits for the Maintenance and Operations and Capital Budgets, they must complete the attached form (BEDH-E) and return it to Sarah Torres, Administrative Assistant to the Governing Board prior to the Public Hearing session of the agenda.
  

8.B.1. Consider recessing the regular meeting to hold a Public Hearing to discuss the revisions to the 2023-2024 budget limits for the Maintenance and Operations and Capital Budgets.
  

8.B.2. Consider adjourning the Public Hearing and reconvening to Regular Session.  
  

8.C. STUDY AND VOTING SESSION -  If a member of the public wishes to speak to one of the following voting items, please complete and return exhibit BEDH-E, Public Request to Speak (https://www.prescottschools.com/Page/558) to Sarah Torres, Administrative Assistant to the Governing Board prior to the study and voting session of the agenda.

For items with the potential to have many speakers, the overall speaking time may be adjusted by the Governing Board. Speakers will be called to speak in the order in which they signed up, first come, first served.

Requests to speak that are emailed will also be first come, first served. Email requests can be sent to sarah.torres@prescottschools.com at any time prior to the study and voting session of the agenda.
  

8.C.1. Consider approving the revisions to the 2023-2024 budget limits for the Maintenance and Operations and Capital budgets, as presented.
   
RELEVANT INFORMATION:
In accordance with A.R.S. 15-905, a district is allowed or is required to revise its budget limits by May 15th. Prescott Unified School District is revising our budget for Maintenance & Operations (M & O) and Capital Budgets for the 2023-2024 school year. Upon approval of the revised budget limits, the Arizona Department of Education will review and approve.

Please see the attachment.

Presenter: Brian Moore, Chief Financial Officer
  

8.C.2. Consider approving an Intergovernmental Agreement between Prescott Unified School District, No. 1, and Kirkland School District No. 23 for vehicle maintenance & repair, as presented.

RELEVANT INFORMATION:
Kirkland School District owns vehicles that require repair and maintenance. PUSD employs a mechanic who will provide the necessary repairs and maintenance to Kirkland School District vehicles. The attached IGA lists the services PUSD will provide, dollar amounts, and details.

The IGA has been reviewed and approved by PUSD Counsel.

Presenter: Brian Moore, Chief Financial Officer
  

8.C.3. Consider approving an Emergency Disaster Aid Agreement between Friendly Pines Camp and Prescott Unified School District No. 1, as presented.
  
RELEVANT INFORMATION:
Friendly Pines Camp (FPC) and the School District agree to work together to coordinate and provide transportation services and temporary shelter for FPC residents affected by a disaster. It is understood by the parties that these services will be used only when state or local authorities declare a disaster and only when the District has available vehicles, drivers, and/or facilities. FPC also acknowledges that the School District's first responsibility is to its students.

This is a 5-year renewal agreement.

The agreement has been reviewed and approved by PUSD Counsel.

Presenter: Clark Tenney, Superintendent
  

8.C.4. Consider adopting the proposed changes in policy GBEF - Staff Use Of Digital Communications And Electronic Devices, as presented.
  
RELEVANT INFORMATION:
Governing Board BGB requires first and second readings of all proposed policy adoptions and approval by the Governing Board. This is the second reading of the proposed policy changes and the Board will be asked to adopt the policies after the second reading. Any Regulations and/or Exhibits have been attached for review and do not require Governing Board approval.

Presenter: Andy Binder, Assistant Superintendent/Human Resources Director
  

8.D. INFORMATION AND DISCUSSION ITEMS  
  

8.D.1. Brian Moore, Chief Financial Officer, has prepared the School Board Summary Budget Report for your review. 
  

8.D.2. Review the proposed changes in Governing Board Policies, BEDB - Agenda, and BEDB-E Agenda Exhibit, as presented.
  
RELEVANT INFORMATION:
Governing Board BGB requires first and second readings of all proposed policy adoptions and approval by the Governing Board. This is the first reading of the proposed policy changes. The Board will be asked to adopt the policies after the second reading. Any Regulations and/or Exhibits have been attached for review and do not require Governing Board approval.

Presenter: Andy Binder, Assistant Superintendent/Human Resources Director
  

8.D.3. Governing Board to review and discuss the 2024 political agenda of the Arizona School Boards Association (ASBA).

RELEVANT INFORMATION: The Board may consider action to submit proposals for update and/or amendment to the association for consideration. 

Presenter: Clark Tenney, Superintendent
  

8.D.4. Community Comments shared with the Governing Board (what comments/concerns do Board members hear from the public in general).

Presenter: Governing Board President, Stan Goligoski
  

8.D.5. Meeting Dates: 
Study Session: Tuesday, June 25, 2024, at 5:00 pm in the PUSD District Office Boardroom.

Regular Study and Voting Session: Tuesday, June 25, 2024, at 5:15 pm in the PUSD District Office Boardroom.
  
Other Dates:
PHS Baccalaureate Ceremony: Sunday, May 19, 2024 @ 3:00 pm - Ruth Street Theater.

Senior Award/Scholarship Presentations: Tuesday, May 21, 2024 @ 5:30 pm - PHS Library.

Senior Celebration Tour: Wednesday, May 22, 2024 - 9:00 am - 12:00 pm.

Last day of School: Thursday, May 23, 2024

PHS Graduation: Friday, May 24, 2024 @7:00 pm - Bill Shepard Field.
  

9. ADJOURNMENT