July 20, 2023 at 7:00 PM - Meeting
Agenda | ||
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1. PLEDGE OF ALLEGIANCE
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2. CALL TO ORDER
Attendance Roll Call: |
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3. ORGANIZATION OF THE BOARD FOR THE 2023-24 FISCAL YEAR
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3.a. Appointment of Temporary Chair
Recommended Motion: That the Board of Education approve Superintendent Dr. Tom Bruce as temporary chairperson by voice acclaim until such time as a new Board President is elected. Roll Call Vote: Assumption of the Chair by Dr. Thomas Bruce
Action(s):
No Action(s) have been added to this Agenda Item.
Recommended Motion(s):
That the Board of Education approve Superintendent Dr. Tom Bruce as temporary chairperson by voice acclaim until such time as a new Board President is elected. This motion, made by Member #1 and seconded by Member #2, Passed.
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3.b. Election of Officers
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3.c. President
Nomination Recommendation to close nominations: motion to close, support Roll Call Vote(s): to elect the President Assumption of the Chair by the President
Action(s):
No Action(s) have been added to this Agenda Item.
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3.d. Vice President
Nomination Recommendation to close nominations: motion to close, support Roll Call Vote(s): to elect Vice President
Action(s):
No Action(s) have been added to this Agenda Item.
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3.e. Secretary
Nomination Recommendation to close nominations: motion to close, support Roll Call Vote(s): to elect the Secretary |
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3.f. Treasurer
Nomination Recommendation to close nominations: motion to close, support Roll Call Vote(s): to elect the Treasurer |
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4. Appointment of Representative to the Berrien-Cass School Boards Association
This past year, Mrs. DeLong was the delegate and Mr. Stoub was the alternate delegate to represent the local board. Recommended Motion: That Member________________be appointed Delegate and Member_______________be appointed Alternate Delegate to attend all regularly scheduled meetings of the Berrien-Cass School Boards Association during the 2023-2024 fiscal year. Roll Call Vote:
Recommended Motion(s):
That Member________________be appointed Delegate and Member_______________be appointed Alternate Delegate to attend all regularly scheduled meetings of the Berrien-Cass School Boards Association during the 2023-2024 fiscal year. This motion, made by Member #1 and seconded by Member #2, Passed.
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5. Appointment of MASB Legislative Relations Network Representative
Mr. Stoub was the representative for the 2022-2023 school year. Recommended Motion: That Member ________________be appointed as Legislative Relations Network representative for fiscal year 2023-2024. Roll Call Vote:
Recommended Motion(s):
That Member ________________be appointed as Legislative Relations Network representative for fiscal year 2023-2024. This motion, made by Member #1 and seconded by Member #2, Passed.
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6. Designation of Depositories for School Funds
Recommended Motion: That Huntington National Bank be designated as the official depository for all District funds. Roll Call Vote: |
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7. Authorization of Account Signatories
Recommended Motion: That the Board approves the following signatories to accounts as indicated: Roll Call Vote:
Recommended Motion(s):
That the Board approves the following signatories to accounts as indicated. This motion, made by Member #1 and seconded by Member #2, Passed.
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7.a. United Federal Credit Union
Union School Fund Dr. Thomas Bruce / Kari Bennett High School Activity Fund Dr. Thomas Bruce / Stacey DeMaio / Joseph Stephens / Kari Bennett Middle School Activity Fund Dr. Thomas Bruce / Jacob Skelly / Kari Bennett Investment Account Dr. Thomas Bruce / Kari Bennett |
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7.a.i. Huntington National Bank
General Fund Account Dr. Thomas Bruce / Kari Bennett Payroll Fund Account Dr. Thomas Bruce / Kari Bennett Food Service Account Dr. Thomas Bruce / Kari Bennett Petty Cash Account Dr. Thomas Bruce / Kari Bennett 2019 UTGO Debt Retirement Dr. Thomas Bruce / Kari Bennett Building & Site Sinking Fund Millage Dr. Thomas Bruce / Kari Bennett 2009 QZAB Debt Set-Aside Dr. Thomas Bruce / Kari Bennett 2009 QSCB Debt Set-Aside Dr. Thomas Bruce / Kari Bennett 2012 QZAB Debt Set-Aside Dr. Thomas Bruce / Kari Bennett 2019 LTGO Debt Retirement Dr. Thomas Bruce / Kari Bennett 2021 Energy Conservation Debt Retirement Dr. Thomas Bruce / Kari Bennett 2023 Energy Conservation Capitol Project Dr. Thomas Bruce / Kari Bennett 2023 Energy Conservation Debt Retirement Dr. Thomas Bruce / Kari Bennett |
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7.a.i.a. Michigan Liquid Asset Fund
General Fund Investment Dr. Thomas Bruce / Kari Bennett Public Improvement Project Fund Dr. Thomas Bruce / Kari Bennett |
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7.a.i.b. Michigan Class Investment Fund
General Fund Investment Dr. Thomas Bruce / Kari Bennett |
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7.a.i.c. Honor Credit Union
Investment Account Dr. Thomas Bruce / Kari Bennett |
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7.a.ii. Authorization to Deposit Funds & Invest Surplus Funds
Recommended Motion: That the Board authorize the immediate deposit of school funds in the established depository without the Treasurer's signature; further, that the Superintendent, Dr. Thomas Bruce or his designee, be authorized to make investments and withdrawals in accordance with accepted business procedures, and in the best interests of the District, commensurate with Board of Education Policy #3203 and #3204. Roll Call Vote:
Recommended Motion(s):
That the Board authorize the immediate deposit of school funds in the established depository without the Treasurer's signature; further, that the Superintendent, Dr. Thomas Bruce or his designee, be authorized to make investments and withdrawals in accordance with accepted business procedures, and in the best interests of the District, commensurate with Board of Education Policy #3203 and #3204. This motion, made by Member #1 and seconded by Member #2, Passed.
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7.a.iii. Retainer of Legal Counsel
Recommended Motion: That Thrun Law Firm of East Lansing, Michigan be retained as legal counsel for the 2023-2024 fiscal year. Roll Call Vote:
Recommended Motion(s):
That Thrun Law Firm of East Lansing, Michigan be retained as legal counsel for the 2023-2024 fiscal year. This motion, made by Member #1 and seconded by Member #2, Passed.
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7.a.iv. Readoption of All Previous Policy & By-Law Statements
Recommended Motion: That all POLICY & BY-LAW STATEMENTS adopted by the Board in previous years, be reaffirmed for the 2023-2024 fiscal year. Roll Call Vote:
Recommended Motion(s):
That all POLICY & BY-LAW STATEMENTS adopted by the Board in previous years, be reaffirmed for the 2022-2023 fiscal year. This motion, made by Member #1 and seconded by Member #2, Passed.
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7.a.v. Title III Authorization Statement
Recommended Motion: That the Board of Education authorizes the superintendent or his designee to apply for Title III funds to support a program of services that provides coherent, sustained English Language development for K-12 English Language Learners. Roll Call Vote:
Recommended Motion(s):
That the Board of Education authorizes the superintendent or his designee to apply for Title III funds to support a program of services that provides coherent, sustained English Language development for K-12 English Language Learners. This motion, made by Member #1 and seconded by Member #2, Passed.
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7.a.vi. Approval of 2023-24 Meeting Schedule (Enclosed)
Recommended Motion: That the Board of Education approve the meeting schedule for 2023-2024 as presented. (Enclosed) Roll Call Vote:
Recommended Motion(s):
That the Board of Education approve the meeting schedule for 2023-2024 as presented. This motion, made by Member #1 and seconded by Member #2, Passed.
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8. CONSENT AGENDA
Recommended Motion(s):
That the Board of Education approve the consent agenda items as presented. This motion, made by Member #1 and seconded by Member #2, Passed.
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8.a. Approval of Minutes - from June 14, 2023 (enclosed)
Recommended Motion(s):
That the Board of Education approve the consent agenda as presented. This motion, made by Member #1 and seconded by Member #2, Passed.
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8.b. Acceptance of New Hire - Lucas Maynard, as a Math Interventionist at the Berrien Springs Middle School effective August 16, 2023.
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8.c. Acceptance of New Hire -Ben Iliff, as P.E. Teacher at Berrien Springs Public High School effective August 16, 2023
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8.d. Acceptance of New Hire - Linda Wash, as the Middle School Assistant Principal. Effective July 31, 2023
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8.e. Acceptance of New Hire - Pete Anderson, as the Student Advocate / CTE Director for the High School. Effective August 14, 2023.
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8.f. Approval of Payment of Bills - in the amount of $4,212,762.91
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9. EDUCATION REPORTS
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10. DISCUSSION ITEMS
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11. ACTION ITEMS
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11.a. Adoption of 2023-24 MHSAA Membership Resolution (Enclosed)
Recommended Motion: That the Board of Education adopt the 2023-24 Michigan High School Athletic Association Membership Resolution as presented. Roll Call Vote:
Action(s):
No Action(s) have been added to this Agenda Item.
Recommended Motion(s):
That the Board of Education adopt the 2023-24 Michigan High School Athletic Association Membership Resolution as presented. This motion, made by Member #1 and seconded by Member #2, Passed.
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11.b. Career & Technical Education Consortium Contract (Enclosed)
Recommended Motion: That the Board of Education adopt the Career and Technical Education consortium contract for the 2023-2024 school year, remaining in effect until the conclusion of the 2043 school year. Roll Call Vote:
Action(s):
No Action(s) have been added to this Agenda Item.
Recommended Motion(s):
That the Board of Education adopt the Career and Technical Education consortium contract for the 2023-2024 school year, remaining in effect until the conclusion of the 2043 school year. This motion, made by Member #1 and seconded by Member #2, Passed.
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11.c. Approval of Superintendent Contract (Enclosed)
Recommended Motion: That the Board of Education approve the Superintendent contract from July 1,2023 through June 30, 2026 as presented. Roll Call Vote:
Action(s):
No Action(s) have been added to this Agenda Item.
Recommended Motion(s):
That the Board of Education approve the Superintendent contract from July 1,2023 through June 30, 2026 as presented. This motion, made by Member #1 and seconded by Member #2, Passed.
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11.d. Approval of Bid Tab for Holt Tech Center
Recommended Motion: That the Board of Education approve the bid from Great Lakes Bay Construction for $685,000.00 for the Holt Tech Center Project. Roll Call Vote:
Action(s):
No Action(s) have been added to this Agenda Item.
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12. RECOGNITION OF VISITORS AND GUESTS WISHING TO ADDRESS THE BOARD
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13. INFORMATION ITEMS
Completion of MSBO Business Manager Academy - Dr. Bruce, Superintendent Admin "Shamrock" Retreat - July 31st & August 1st Staff report back - August 21st First Day of School - August 28th Labor Day Holiday - No school September 1st - 4th Finance Reports (enclosed) |
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14. ADJOURNMENT
Note: The next Board of Education meeting will be August 10, 2023 at 6:00 p.m. in the Virtual Academy. Recommended Motion: That the Board of Education approve to adjourn the meeting. Roll Call Vote:
Action(s):
No Action(s) have been added to this Agenda Item.
Recommended Motion(s):
That the Board of Education approve to adjourn the meeting. This motion, made by Member #1 and seconded by Member #2, Passed.
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