January 7, 2025 at 7:00 PM - Committee of the Whole/Special Village Board Meeting
Agenda |
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1. CALL TO ORDER
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2. ROLL CALL
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3. INVOCATION
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4. PLEDGE OF ALLEGIANCE TO THE FLAG
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5. APPROVAL OF MINUTES for the Village Board Meeting of the Board of Trustees on Tuesday, December 10, 2024. (will be available February Board meeting)
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6. OATHS, REPORTS, PROCLAMATIONS, ANNOUNCEMENTS AND APPOINTMENTS
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7. COMMITTEE OF THE WHOLE AGENDA ITEMS
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8. FINANCE MANAGEMENT REPORTS:
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8.A. Finance Report in the amount of $639,015.92.
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8.B. Warrant List #200557 dated December 31, 2024, in the amount of $1,780,327.37.
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9. VILLAGE PRESIDENT'S REPORT:
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9.A. Status Report regarding: Discussion of FY 2024 / FY 2025 Budget Amendment Process and FY 2025 / FY 2026 Annual Budget Process.
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9.A.1) Draft NOTICE OF PUBLIC HEARING REGARDING THE VILLAGE OF MAYWOOD'S FISCAL YEAR 2025/2026 BUDGET (MAY 1, 2025 THROUGH APRIL 30, 2026).
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9.A.2) Draft AGENDA FOR PUBLIC HEARING CONCERNING THE PROPOSED FISCAL YEAR 2025/2026 BUDGET (MAY 1, 2025 THROUGH APRIL 30, 2026).
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9.A.3) Draft ORDINANCE APPROVING THE FISCAL YEAR 2025/2026 VILLAGE OF MAYWOOD BUDGET (MAY 1, 2025 THROUGH APRIL 30, 2026).
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9.A.4) KTJ Memorandum dated January 2, 2025 regarding 2025/2026 Annual Budget.
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9.B. Status Report regarding: Approval of an Ordinance Authorizing the Creation and Issuance of a Class "N" (Bar and Grill) Liquor License to Yours Café and Bistro, LLC d/b/a Yours Café and Bistro at the 1115 Madison Street Property (Regular Hours of Operation). See Village Attorney Memo dated January 2, 2025 (Ordinance listed below under the Omnibus portion of the Agenda).
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10. PUBLIC COMMENTS:
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11. VILLAGE MANAGER'S REPORT
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11.A. Status Report regarding: Monthly Reports by Village Manager and Department Heads.
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11.B. Status Report regarding: Review and Approval of updated version of Maywood Matching Grant Business Improvement Program: Guidelines & Application. See Village Staff Memo dated January 2025. (Motion listed below under the Omnibus portion of the Agenda).
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11.C. Status Report regarding: Review and Approval of a Service Invoice dated January 2, 2025 and issued by Standard Equipment Company of Chicago, Illinois in the Amount of $6,000.18 for Repair Work to 2100 Vactor Truck (Source of Funding: General Corporate Funds). See Village Staff Memo dated January 3, 2025. (Motion listed below under the Omnibus portion of the Agenda).
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11.D. Status Report regarding: Review and Approval of Invoice #11446 dated December 29, 2024 and issued by Gino’s Heating & Plumbing, Inc. of Broadview, Illinois in the Amount of $8,016.90 for Sidewalk Repair Work at 1009 South 17th Avenue and 1027 South 17th Avenue (Source of Funding: General Corporate Funds or Sewer / Water Fund). See Village Staff Memo dated January 2, 2025. (Motion listed below under the Omnibus portion of the Agenda).
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11.E. Status Report regarding: Approval of an Invoice dated December 26, 2024 and issued by Exclusive Plumbing of Maywood, Illinois in the amount of $6,500.00 for Street Excavation Work and Emergency Sewer Main Repair Work at 2010 St. Charles Road. See Village Staff Memo dated January 2, 2025 (Funding Source: General Corporate Funds or Sewer / Water Fund). (Motion listed below under the Omnibus Portion of the Agenda).
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11.F. Status Report regarding: Review and Approval of Invoice #11444 dated December 29, 2024 and issued by Gino’s Heating & Plumbing, Inc. of Broadview, Illinois in the Amount of $24,125.68 for Emergency Water Main Repair Work at 1032 South 10th Avenue and a Bid Waiver (Source of Funding: General Corporate Funds or Sewer / Water Fund). See Village Staff Memo dated January 2, 2025. (Motion listed below under the Omnibus portion of the Agenda).
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11.G. Status Report regarding: Review and Approval of Invoice #11442 dated December 29, 2024 and issued by Gino’s Heating & Plumbing, Inc. of Broadview, Illinois in the Amount of $10,597.70 for Rodding and Televising of Sewer Main and Emergency Sewer Main Repair Work at Intersection of 14th Avenue and Adams Street and a Bid Waiver (Source of Funding: General Corporate Funds or Sewer / Water Fund). See Village Staff Memo dated January 2, 2025. (Motion listed below under the Omnibus portion of the Agenda).
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12. VILLAGE ATTORNEY'S REPORT:
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12.A. Status Report regarding: Review and Approval of proposed Ordinance Amending The Maywood Zoning Ordinance Regulations Relative To Transit-Oriented Developments Within Various Zoning Districts Of The Village Of Maywood And Related Updates To Generic, Permitted And Special Land Use Definitions And Regulations, Bulk And Yard Regulations, Permitted Encroachments, Architectural Design Standards, And Parking And Mobility Regulations. See Village Attorney Memo dated January 2, 2025. (Ordinance listed below under the Omnibus portion of the Agenda).
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12.B. Status Report regarding: Review and Approval of an Ordinance for Placement of Referenda Questions on the April 1, 2025 Ballot: (a) To Repeal Article 5 / Village Managerial Form of Government; and (b) Adopt the Strong Mayor Form of Government. See Village Attorney Memo dated January 2, 2025. (Ordinance listed below under the New Business portion of the Agenda).
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12.C. Status Report regarding: Review and Approval of a Resolution for the Ratification of Approval of Obligation and Expenditure of ARPA Funds for Various Projects and Vendor Contracts During Year 2024. See Village Attorney Memo dated January 2, 2025. (Ordinance listed below under the Omnibus portion of the Agenda).
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12.D. Status Report regarding: Review and Approval of Closed Meeting Minutes Content of the Combined Committee of the Whole /Special Village Board Meetings of the President and Board of Trustees for 2024 Full-Year Review per Resolution. See Confidential Village Attorney Memo dated January 2, 2025. (Resolution listed below under the Omnibus portion of the Agenda).
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12.E. Status Report regarding: Formation of Four (4) New TIF Districts: Updated TIF Adoption Schedules and Public Meeting Dates / Times / Location.
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12.E.1) Maywood North Area #1 TIF District (Main Street to North Village Limits):
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12.E.1)a. Public Meeting Date: February 21, 2024.
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12.E.1)b. Anticipated Joint Board of Review Meeting Date: TBD
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12.E.1)c. Anticipated Public Hearing Date: TBD
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12.E.1)d. TIF Plan was made available to the public on March 22, 2024 and is available on the Village’s website: search “maywood-il.gov” and then click on the “Community” heading and then click on “New Maywood TIF District Formation” or at the Community Development Office or the Village Clerk’s Office. |
12.E.2) Maywood Middle Area #2 TIF District (Northern Boundary of Union Pacific Railroad Limits to Madison Street):
Description:
Maywood Middle Area #2 TIF District (Northern Boundary of Union Pacific Railroad Limits to Madison Street):
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12.E.2)a. Public Meeting Date: April 30, 2024.
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12.E.2)b. Anticipated Joint Board of Review Meeting Date: TBD
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12.E.2)c. Anticipated Public Hearing Date: TBD
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12.E.2)d. TIF Plan will be made available to the public by TBD
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12.E.3) Maywood Mid-South Area #3 TIF District (Maywood Drive to Harrison Street):
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12.E.3)a. Public Meeting Date: February 21, 2024.
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12.E.3)b. Anticipated Joint Board of Review Meeting Date: TBD
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12.E.3)c. Anticipated Public Hearing Date: TBD
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12.E.3)d. TIF Plan was made available to the public on March 22, 2024 and is available on the Village’s website: search “maywood-il.gov” and then click on the “Community” heading and then click on “New Maywood TIF District Formation” or at the Community Development Office or the Village Clerk’s Office.
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12.E.4) Maywood South Area #4 TIF District (Bataan Drive to Roosevelt Road):
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12.E.4)a. Public Meeting Date: April 30, 2024.
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12.E.4)b. Anticipated Joint Board of Review Meeting Date: TBD
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12.E.4)c. Anticipated Public Hearing Date: TBD
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12.E.4)d. TIF Plan will be made available to the public by TBD
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12.E.5) Public Meetings will commence at either 6:00 p.m. or 7:30 p.m., as posted, and be held in the Maywood Masonic Temple Building at 200 South 5th Avenue, Maywood, Illinois.
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12.E.6) Public Hearings will commence at either 7:00 p.m. or 7:30 p.m., as posted, and be held in the Village Board Council Chambers at 125 South 5th Avenue, Maywood, Illinois. (No Documents – Discussion Item Only – Not an Action Item). |
13. TRUSTEE COMMITTEE REPORT
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13.A. Community Policing & Public Safety Committee: No Report
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13.B. Engagement & Commuications Committee: No Report
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13.C. Fiscal Accountability & Government Transparency Committee: No Report
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13.D. Infrastructure & Sustainability Committee: No Report
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13.E. Ordinance & Policy Committee: No Report
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13.F. Planning & Development Committee: No Report
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14. VILLAGE BOARD AGENDA ITEMS
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15. OMNIBUS AGENDA ITEMS
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15.A. Motion to Approve the Monthly Financial Report in the amount of $639,015.92.
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15.B. Motion to Approve the Warrant List #200557 dated December 31, 2024, in the amount of $1,780,327.37.
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15.C. Motion to Approve Updated Version of Maywood Matching Grant Business Improvement Program: Guidelines & Application.
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15.D. AN ORDINANCE AUTHORIZING THE CREATION AND ISSUANCE OF A CLASS "N" (BAR AND GRILL) LIQUOR LICENSE TO YOURS CAFÉ AND BISTRO, LLC D/B/A YOURS CAFÉ AND BISTRO AT 1115 MADISON STREET (Regular Hours of Operation).
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15.E. AN ORDINANCE AMENDING THE MAYWOOD ZONING ORDINANCE REGULATIONS RELATIVE TO TRANSIT-ORIENTED DEVELOPMENTS WITHIN VARIOUS ZONING DISTRICTS OF THE VILLAGE OF MAYWOOD AND RELATED UPDATES TO GENERIC, PERMITTED AND SPECIAL LAND USE DEFINITIONS AND REGULATIONS, BULK AND YARD REGULATIONS, PERMITTED ENCROACHMENTS, ARCHITECTURAL DESIGN STANDARDS, AND PARKING AND MOBILITY REGULATIONS.
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15.F. A RESOLUTION APPROVING THE CONTENT OF AND/OR RELEASE OF CERTAIN CLOSED MEETING MINUTES OF THE COMBINED COMMITTEE OF THE WHOLE/SPECIAL VILLAGE BOARD MEETINGS OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MAYWOOD (2024 FULL-YEAR REVIEW).
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15.G. A RESOLUTION ACKNOWLEDGING ACCEPTANCE, OBLIGATION, APPROPRIATION AND APPROVAL OF VILLAGE EXPENDITURES OF AMERICAN RESCUE PLAN ACT (“ARPA”) – STATE AND LOCAL FISCAL RECOVERY FUNDS ON ARPA-DESIGNATED CATEGORIES OF ELIGIBLE ARPA EXPENDITURES DURING FISCAL YEAR 2024, with copies of Lists of Village Approved Projects, Vendor Contracts and Other Agreements and Related Expenditures of American Rescue Plan Act (“ARPA”) – State And Local Fiscal Recovery Funds Within Categories of Eligible ARPA Expenditures attached as Group Exhibit “1” to the Resolution.
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15.H. Motion to Approve the Payment of a Service Invoice dated January 2, 2025 and issued by Standard Equipment Company of Chicago, Illinois in the Amount of $6,000.18 for Repair Work to 2100 Vactor Truck and Authorize and Approve the Expenditure of General Corporate Funds to Pay for the Work.
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15.I. Motion to Approve the Payment of Invoice #11446 dated December 29, 2024 and issued by Gino’s Heating & Plumbing, Inc. of Broadview, Illinois in the Amount of $8,016.90 for Sidewalk Repair Work at 1009 South 17th Avenue and 1027 South 17th Avenue and Authorize and Approve the Expenditure of General Corporate Funds or Sewer / Water Funds to Pay for the Work.
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15.J. Motion to Approve the Payment of an Invoice dated December 26, 2024 and issued by Exclusive Plumbing of Maywood, Illinois in the amount of $6,500.00 for Street Excavation Work and Emergency Sewer Main Repair Work at 2010 St. Charles Road and Authorize and Approve the Expenditure of General Corporate Funds or Sewer / Water Funds to Pay for the Work.
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15.K. Motion to Waive Competitive Bidding and Authorize and Approve the Payment of Invoice #11444 dated December 29, 2024 and issued by Gino’s Heating & Plumbing, Inc. of Broadview, Illinois in the Amount of $24,125.68 for Emergency Water Main Repair Work at 1032 South 10th Avenue and Authorize and Approve the Expenditure of General Corporate Funds or Sewer / Water Funds to Pay for the Work.
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15.L. Motion to Waive Competitive Bidding and Authorize and Approve the Payment of Invoice #11442 dated December 29, 2024 and issued by Gino’s Heating & Plumbing, Inc. of Broadview, Illinois in the Amount of $10,597.70 for Rodding and Televising of Sewer Main and Emergency Sewer Main Repair Work at Intersection of 14th Avenue and Adams Street and Authorize and Approve the Expenditure of General Corporate Funds or Sewer / Water Funds to Pay for the Work.
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16. NEW BUSINESS AGENDA ITEM
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16.A. AN ORDINANCE PROVIDING FOR THE SUBMISSION OF THE REFERENDUM QUESTIONS OF WHETHER THE VILLAGE OF MAYWOOD SHALL RETAIN THE MANAGERIAL FORM OF GOVERNMENT AND WHETHER THE VILLAGE OF MAYWOOD SHALL ADOPT THE STRONG MAYOR FORM OF GOVERNMENT.
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17. BOARD OF TRUSTEE COMMENTS
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18. FOR DISCUSSION ONLY ITEMS
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19. CLOSED MEETING ITEMS for the purpose of discussing:
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19.A. Pending Litigation (5 ILCS 120/2(c)(11)).
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19.B. Probable and Imminent Litigations (5 ILCS 120/2(c)(11)).
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19.C. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint (5 ILCS 120/2(c)(1)).
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19.D. Collective negotiating matters between the Village and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees (5 ILCS 120/2(c)(2)).
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19.E. The purchase or lease of real property for use by the Village (5 ILCS 120/2(c)(5)).
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19.F. The setting of a price for sale or lease of property owned by the Village (5 ILCS 120/2(c)(6)).
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20. ADJOURNMENT
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