August 16, 2022 at 7:00 PM - Committee of the Whole and Special Village Board Meeting

1. CALL TO ORDER

2. ROLL CALL

3. INVOCATION

4. PLEDGE OF ALLEGIANCE TO THE FLAG

5. APPROVAL OF MINUTES FOR REGULAR BOARD MINUTES OF THE BOARD OF TRUSTEES TUESDAY, JULY 19, 2022.

6. OATHS, REPORTS, PROCLAMATIONS, ANNOUNCEMENTS AND APPOINTMENTS

6.A. Ceremonial Swearing In of newly hired Maywood Police Department Police Officers.

7. FINANCE MANAGEMENT REPORT(S):

7.A. Financial Report by Lanya Satchell, Finance Director in the amount of $615,577.56.

7.B. Warrant List #200258 through August 10, 2022 in the amount of $1,608,164.07.

8. VILLAGE PRESIDENT REPORT AGENDA ITEM(S):

8.A. School District 89 Public Safety Presentation.

8.B. Maywood Market Update for Discussion & Consideration.

8.C. Village of Maywood Website Update for Discussion & Consideration.

8.D. Maywood Police & Fire Commission Appointment (Marcellus Wells).

8.E. Maywood Liquor Commission Appointment (Tori Garron).

8.F. MyCivic & Beautification Update.

8.G. National League of Cities Update.

8.H. Maywood Water Assessment & Investment Update.

8.I. Maywood Federally Qualified Health Center Update.

8.J. American Rescue Plan Act (ARPA) Polco Update.
 

8.K. Discussion & Consideration:  Recommendation Letter regarding Class E Liquor License for Village of Maywood Fest 2022. (Application and Ordinance included in the Omnibus for approval).

8.L. Discussion on Demolition of Vacant and Abandoned Structures.

9. PUBLIC COMMENTS:

10. VILLAGE MANAGER REPORT AGENDA ITEM(S):

10.A. Village Manager Report(s) regarding:

• Transfer Station Cleanup
• OSHA - Fire Department Compliance
• Employee Handbook Revisions
• Monthly Department Reports
• MWRD-Green Alley Extension Submittal
• ITEP-Grant Application
• Memo Cabling Services
• Comcast Services
• Dell PCs & Tablets

10.B. Recommendation regarding drop-off and loading zone parking signage for medical needs and handicapped persons (See Memorandum dated August 10, 2022 with Village staff recommendation).

10.C. Presentation by Chief Willis regarding MPD Proposal #26 for the purchase of 60 Body Worn Cameras at a cost of $38,650.00 from SmartSystems, LLC, Approval Subaward ("Micro-Grant") Agreement between the Maywood Police Department and Justic & Security Strategies, Inc. (Micro-Grant Award amount of $15,455.00 with $15,455.00 Matching Village payments) and Draft Policy for Body Worn Cameras dated August 8, 2022.

10.D. Presentation by Chief Willis regarding 2022 Maywood Fest:  September 9, 10, and 11, 2022 security recommendations.

10.D.1) MPD Proposal #27:  2022 Maywood Fest Security Quotes and Recommended Vendor (Raymil Consulting Services) dated August 8, 2022.

10.D.2) Independent Contractor Agreement  for Security Services for 2022 Maywood Fest (Raymil Consulting Services).

10.D.3) Resolution Approving and Authorizing the Execution of an Independent Contractor Agreement with Raymil Consulting Services for Security Services for the 2022 Maywood Fest.

11. VILLAGE ATTORNEY REPORT AGENDA ITEM(S):

11.A. Formation of new TIF Districts and possible creation of a 5th new TIF District [See attached map of 5 Proposed New TIF Districts, plus Madison St. - Washington Blvd. TIF District and Roosevelt Road TIF District].

12. NEW BUSINESS AGENDA ITEMS:

12.A. Discussion and consideration of: Change Order No. 1 regarding Green Alley  Infrastructure Project between the Village of Maywood and J. Nardulli, Inc.

12.B. Discussion and consideration regarding waiving competitive bidding for cabling upgrades for the police station and fire stations 1 and 2.

13. OMNIBUS AGENDA ITEMS:

13.A. Motion to approve the monthly Financial Report in the amount of $615,577.56.

13.B. Motion to approve Warrant List #200258 through August 10, 2022 in the amount of $1,608,164.07.

13.C. Motion to Approve Purchase of 60 Body Worn Cameras ata cost of $38,650.45 from Smart Systems, LLC.

13.D. Motion to Approve Subaward (“Micro-Grant”) Agreement Between the Maywood Police Department and Justice & Security Strategies, Inc. (Micro-Grant Award Amount of $15,455.00 with $15,455.00 Matching Village Payment).

13.E. RESOLUTION AUTHORIZING AND APPROVING THE EXECUTION OF A LABOR AGREEMENT BETWEEN THE VILLAGE OF MAYWOOD AND THE FRATERNAL ORDER OF POLICE FOR TELECOMMUNICATORS (Term: May 1, 2020 To April 30, 2025), with a cover memo dated August 10, 2022 from Klein, Thorpe and Jenkins, Ltd.   

13.F. RESOLUTION AUTHORIZING AND APPROVING THE EXECUTION OF A LABOR AGREEMENT BETWEEN THE VILLAGE OF MAYWOOD AND THE ILLINOIS COUNCIL OF POLICE FOR POLICE SERGEANTS (Term: May 1, 2019 to April 30, 2024), with a cover memo dated August 10, 2022 from Klein, Thorpe and Jenkins, Ltd.

13.G. RESOLUTION AUTHORIZING THE APPROVAL AND EXECUTION OF A LOW BID RESPONSE AND CONSTRUCTION AGREEMENT WITH SUBURBAN GENERAL CONSTRUCTION, INC. FOR THE COMPLETION OF THE 2022 WATER MAIN IMPROVEMENTS PROJECT, AND THE APPROPRIATION AND EXPENDITURE OF VILLAGE WATER FUNDS TO PAY FOR THE PROJECT (Project Cost: $979,972.00; Project Locations: 15th Avenue, 17th Avenue and 18th Avenue – St. Charles Road to Railroad Avenue), with a cover memo dated August 10, 2022 from Klein, Thorpe and Jenkins, Ltd.  

13.H. RESOLUTION AUTHORIZING ACCEPTANCE OF AN INVEST IN COOK COUNTY GRANT FOR FISCAL YEAR 2022 IN THE AMOUNT OF $161,000, AND EXECUTION OF A RELATED INTERGOVERNMENTAL AGREEMENT WITH COOK COUNTY FOR PHASE I AND PHASE II DESIGN ENGINEERING SERVICES (Project: Prairie Path Lights and Safety Street Improvements From 5th Avenue to 22nd Avenue), with a cover memo dated August 10, 2022 from Klein, Thorpe and Jenkins, Ltd. 

13.I. RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF AN INDEPENDENT CONTRACTOR AGREEMENT WITH RAYMIL CONSULTING SERVICES FOR SECURITY SERVICES FOR THE 2022 MAYWOOD FEST  

13.J. ORDINANCE AUTHORIZING THE APPROVAL AND EXECUTION OF A LOW BID RESPONSE AND CONSTRUCTION AGREEMENT WITH J. NARDULLI CONCRETE, INC. FOR THE COMPLETION OF THE 2022 ROADWAY IMPROVEMENTS PROJECT, AND THE APPROPRIATION AND EXPENDITURE OF MADISON STREET / 5TH AVENUE TIF DISTRICT FUNDS AND VILLAGE GENERAL FUNDS TO PAY FOR THE PROJECT (Project Cost: $1,752,498.00; Project Locations: Portions of 2nd Avenue, 3rd Avenue, 8th Avenue, Erie Street, School Street and Wilcox Street), with a cover memo dated August 10, 2022 from Klein, Thorpe and Jenkins, Ltd.   

13.K. AN ORDINANCE AUTHORIZING THE CREATION AND ISSUANCE OF A CLASS "E" LIQUOR LICENSE (TEMPORARY LICENSE TO SELL OR TRANSFER LIQUOR ON MUNICIPALLY-OWNED PROPERTY) TO APPLICANT VILLAGE OF MAYWOOD FOR THE 2022 MAYWOOD FAMILY FEST TO BE HELD AT VETERANS MEMORIAL PARK (Maywood Fest – September 9, 10 and 11, 2022)

13.L. Ordinance Approving a Zoning Map Amendment and Special Use for a Daycare Center for 1418 Madison Street (Avery & Pryor Construction LLC).

13.M.  An Ordinance Approving Change Order No. 1 between the Village of Maywood and J. Nardulli Concrete, Inc. regarding the 2022 Green Alley Infrastructure Project.

13.N. Approval of a Motion to Waive Competitive Bidding and Approve a Proposal from Proven IT for a Category 6 Cabling Upgrade for the Police Station and for Fire Stations 1 and 2 in the amount equal to $53,160.86.

13.O. Approval of a Motion to Waive Competitive Bidding and Approve a Proposal from Comcast Business for Business Voice Edge Phone System and Comcast Internet Services in the amount equal to $88,355.

14. OLD BUSINESS AGENDA ITEMS:

15. TRUSTEE COMMITTEE REPORTS/COMMENTS:

15.A. Planning and Development Committee

15.B. Fiscal Accountability and Government Transparency 

15.C. Community Policing and Public Safety 

15.D. Engagement and Communications

15.E. Infrastructure and Sustainability 

15.F. Ordinance and Policy 
 

16. CLOSED MEETING SESSION:

16.A. Pending Litigation per 5 ILCS 120/2(c)(11)

16.B. Probable and Imminent Litigation (5 ILCS 120/2(c)(11)).

16.C. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body (5 ILCS 120/2(c)(1)).

16.D. The purchase or lease of real property for use by the Village (5 ILCS 120/2(c)(5)).

16.E. The setting of a price for sale or lease of property owned by the Village (5 ILCS 120/2(c)6)).

 

17. ADJOURNMENT