June 21, 2022 at 7:00 PM - Regular Village Board Meeting

1. Call to Order

2. Roll Call

3. Invocation

4. Pledge of Allegiance to the Flag

5. Approval of minutes for the Committee of the Whole Village Board Meeting of the Board of Trustees on Tuesday, May 3, 2022 (COW Meeting), Tuesday, May 17, 2022 (SBM), Thursday, June 2, 2022(SBM), and Saturday, June 4, 2022 (Emergency Board Meeting).

6. Oaths, Reports, Proclamations, Announcements and Appointments

6.A. Consideration and approval of: Motion to Approve the Immediate Release of a Confidential Workplace Investigation Report dated June 2, 2022 Prepared by Village Special Legal Counsel Herschman Levison Hobfoll PLLC.

6.B. Community Report from Herschman, Levison and Hobfoll PLLC.

6.C. Public Safety / Safe Summer Report.

7. Finance Management Report(s):

7.A. Financial Report by Lanya Satchell, Finance Director for the month ending June 2022 in the amount of $952,574.31.

7.B. Village of Maywood Warrant List No. 200526 through June 21, 2022. 

8. Village President's Report:

8.A. State of Maywood 2022 Review.

8.B. Maywood Fest 2022.

8.C. Village Pride, Village Wide 2022 Review.

8.D. Open Letter to Congress on Gun Violence and Mental Health.

8.E. West Suburban Cook (the Partners) and the Cross-Community Climate Collaborative (C4).

8.F. Local Infrastructure Hub:  Support for U.S. Cities and Towns to put Federal Funding to Work for Residents.

8.G. Certificate in Public Leadership in partnership with the University of San Francisco and Elected Officials to Protect America.

8.H. Aging in a Changing Region Program.

8.I. Board of Police and Fire Commission Activity Report.

9. Public Comments:

10. Village Manager's Report:

10.A. Discussions regarding:

10.A.1) Maywood Police Department Proposal dated May 13, 2022 for Purchase of a Distributive Antenna System and Bi-Directional Amplifiliers (DAS/BDA) to Enhance 7/800 MHz (Cook County / Starcom) Frequencies in Lower Level of Police Station from Chicago Communications, LLC per invoice dated 3/3/.2022 at a cost of $15, 949.35.

10.A.2) Maywood Police Department Proposal #21 for the Purchase of Solar Evolis Digital Street Speed Sign from ElanCity per invoice #20-2663 dated 4/26/2022 at a cost of $6,499.00.

10.A.3) Maywood Police Department Proposal #23 for the Lease of 15 License Plate Reader Units (LDRs") (High Speed, Computer-Controlled Camera Systems) from Vigiliant Solutions per invoice dated 5/26/2022 at a cost of $124,850.00 payable over 5 years (Term: 60 months with monthly payments of $2,316.00 at 4.3% APR/interest).

10.A.4) Maywood Police Department Proposal #25 for the Purchase of "Speed Cushions" (for placement along North Maywood Drive and 19th Avenue) from Traffic Logix Corporation per quotation #QU0-22801-Q584W0 dated 6/7/2022 at a cost of $30,667.00.

11. Village Attorney Report:

12. Omnibus Agenda Item(s):

12.A. Motion to Approve the Monthly Financial Report for June 2022

12.B. Motion to Approve Warrant List dated June 15, 2022 ($1,293,194.16)

12.C. Motion to Approve Estimate #101070 ($1,075.00), Estimate #101071 ($5,720.00) and Estimate #10173 ($1,400.00), both dated May 25, 2022, from JG Landscaping Services and Snow Removal, Inc. of Brookfield, Illinois to Perform Landscaping Services at the Police Station and Fred Hampton Memorial Pool.

12.D. Motion to Approve Maywood Police Department Proposal dated May 13, 2022 for Purchase of a Distributive Antenna System and Bi-Directional Amplifiers (DAS/BDA) to Enhance 7/800 MHz (Cook County / Starcom) Frequencies in Lower Level of Police Station from Chicago Communications, LLC Per Invoice dated 3/3/2022 at a cost of $15,949.35.

12.E. Motion to Approve Maywood Police Department Proposal #21 for the Purchase of Solar Evolis Digital Street Speed Sign from ElanCity Per Invoice #20-2663 dated 4/26/2022 at a cost of $6,499.00.

12.F. Motion to Waive the Competitive Bidding Process and Approve Maywood Police Department Proposal #23 for the Lease of 15 License Plate Reader Units (“LDRs”) (High Speed, Computer-Controlled Camera Systems) from Vigilant Solutions, LLC Per Invoice dated 5.26.2022 at a cost of $124,850.00 payable over 5 years (Term: 60 months with monthly payments of $2,316.00 at 4.3% APR/interest) and to Approve and Authorize the Execution of a Related Enterprise Service Agreement with Vigilant Solutions, LLC.

12.G. Motion to Waive the Competitive Bidding Process and Approve Maywood Police Department Proposal #25 for the Purchase of “Speed Cushions” (for placement along North Maywood Drive and 19th Avenue) from Traffic Logix Corporation Per Quotation #QUO-22801-Q5B4W0 dated 6/7/2022 at a cost of $30,667.00.

12.H. ORDINANCE APPROVING THE ACQUISITION OF PROPERTY AND THE RELATED EXECUTION OF A TERMS SHEET WITH THE COUNTY OF COOK, ILLINOIS D/B/A COOK COUNTY LAND BANK AUTHORITY FOR PROPERTY LOCATED AT 600 S. 9TH AVENUE, with the Terms Sheet attached as Exhibit “A”, and with a cover memo dated June 15, 2022 from Klein, Thorpe and Jenkins, Ltd.

12.I. ORDINANCE APPROVING A SPECIAL USE FOR AN INDOOR RECREATION FACILITY USE (1007 South 17th Avenue), with a memo dated June 7, 2022 from Maywood Director of Community Development Ruben Feliciano.

12.J. ORDINANCE AUTHORIZING THE CREATION AND ISSUANCE OF A CLASS "C" LIQUOR LICENSE (TEMPORARY SPECIAL EVENT LIQUOR LICENSE FOR NON-VILLAGE OWNED PROPERTY) TO APPLICANT MAYWOOD PARK DISTRICT FOR THE “2022 WINE DOWN WEDNESDAYS” SPECIAL EVENTS TO BE HELD AT THE 50 WEST MADISON STREET PROPERTY (2022 Special Event Dates: June 22, July 13, July 27, August 10 and August 24), with Liquor Commission Recommendation Regarding Maywood Park District Application for Class “C” Liquor License (Temporary Liquor License - Non-Municipal Property) for 2022 Wine Down Wednesdays dated June 13, 2022.

12.K. RESOLUTION AUTHORIZING THE APPROVAL AND EXECUTION OF A REINSTATEMENT AND RELEASE AGREEMENT BY AND BETWEEN ANGELA SMITH AND THE VILLAGE OF MAYWOOD, with a cover memo dated June 15, 2022 from Klein, Thorpe and Jenkins, Ltd.

12.L. RESOLUTION AUTHORIZING THE APPROVAL AND EXECUTION OF A PROPOSAL DATED MAY 13, 2022 FROM TRUE NORTH CONSULTANTS TO PERFORM PROFESSIONAL SERVICES TO COMPLETE A STAGE 1 SITE INVESTIGATION OF A LEAKING UNDERGROUND STORAGE TANK (“LUST”) AT 1309 SOUTH 5TH AVENUE AND RESPOND TO A RELATED IEPA NOTICE FOR ACTION (“PROJECT”) AND FOR THE APPROPRIATION AND EXPENDITURE OF MADISON STREET / 5TH AVENUE TIF DISTRICT FUNDS TO PAY FOR THE SERVICES (Total Cost of Services: $19,930.00), with a cover memo dated June 15, 2022 from Klein, Thorpe and Jenkins, Ltd.

12.M. RESOLUTION AWARDING THE 21ST AVENUE CDBG ROADWAY IMPROVEMENTS PROJECT CONTRACT TO TRIGGI CONSTRUCTION, INC.

12.N. RESOLUTION AWARDING THE MAYWOOD 2022 CRACK-FILLING PROGRAM CONTRACT TO DENLER, INC.

12.O. RESOLUTION AWARDING THE 2022 MAYWOOD SIDEWALK PROGRAM CONTRACT TO M & J ASPHALT PAVING CO., INC.

12.P. RESOLUTION AWARDING THE MAYWOOD 2022 ASPHALT PAVEMENT PATCHING PROGRAM CONTRACT TO SCHROEDER ASPHALT SERVICES, INC.

13. New Business (Discussion and Recommendation Only):

13.A. Consideration and approval of: Motion to Waive the Competitive Bidding Process and Approve Quote #Q-77608 from Culture Amp for Culture Amp Platform 3 Year Subscription (Engagement and Effectiveness – Self Starter) in the amount of $20,250.00 (billed at $6,750 per year).

13.B. Consideration and approval of: Motion to Approve Klein, Thorpe and Jenkins, Ltd. Letter regarding Schedule of Hourly Rates and Costs for Legal Services dated June 10, 2022.

14. Old Business (Discussion and Recommendation Only):

15. Board of Trustee Comments:

15.A. Discussion and consideration:  The location of the Board of Trustees and Mayor's Office.

15.B. Discussion and consideration:  To request Mayor Nathaniel George Booker to immediately turn over the keys to the Village vehicle. 

16. For Discussion Only Items:

17. Closed Meeting Items:
 

17.A. Pending Litigation (5ILCS 120/2(c)(11))
 

17.B. Probable and Imminent Litigation (5ILCS 120/2(c)(11))

17.C. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body. (5ILCS 120/2(c)(1)).
 

17.D. The purchase or lease of real property for use by the Village (5ILCS 120/2(c)(5)).

17.E. The setting of a price for sale or lease of propety owned by the Village (5ILCS 120/2(c)(6)).

18. New Business: Consideration and approval of:  Motion to Appoint an Acting Village Manager. 

18.A. Consideration and approval of:  Employee Leasing Agreement with GOVTEMPUSA, LLC.

18.B. Consideration and approval of:  Employment Agreement for Acting Village Manager.

19. Adjournment: